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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in Microsoft Word, RTF, or WordPerfect document file format.
  • Where available, URLs for the references have been provided.
  • The text is double-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

Author Guidelines

INTRODUCTION

Journal of Food Science & Technology Nepal is an official scientific journal of the Nepal Food Scientists and Technologists Association (NEFOSTA). The journal publishes original research and review papers in all branches of food science and technology, such as food chemistry, food packaging, nutrition, food engineering, sensory evaluation, quality assurance and food safety that are relevant to food industry. The journal submitted should be innovative from all aspects of foods from farm to consumption such as the type of food materials, preparation, production, processing and preservation of novel, conventional and indigenous foods. The manuscript should possess clear scientific concept in methodology, results and discussion. In contrast to trade journal or magazine, the design of experiments should be scientifically and statistically sound in methodology. Appropriate statistical tools and data analysis should be conducted to test the impact of the test variables. Manuscripts should present the results of completed research work and therefore, progress reports are not accepted. Submitted manuscript should not be published previously nor should be under consideration for publication elsewhere.

 Types of paper

  1. Review articles on specific topics of higher utility and current trends. Any scientist(s) or technologist(s) who is expert in his/her field of specialization may send his/her contributions. The review paper should not exceed 8,000 words (Except figures and tables).
  2. Research papers on all aspects of food science and technology. It should not exceed 4,500 words (Except figures and tables).
  3. Viewpoints of higher utility and should not exceed 3,000 words (Except figures and tables). Any scientist (s) or technologist (s) who is expert in his/her field of specialization may send his/her viewpoint.
  4. Short communications of up to 2,000 words, describing work that may be of a preliminary nature but which merits immediate publication.

Review articles and research papers will be subjected to a peer review process.                                          

Manuscript Preparation

Things to be considered while writing manuscript

  • Manuscript-text must be saved as MS Word or RTF
  • Continuous line numbering must be added from the very first page (title) to the end (tables and figures)
  • The text must be double spaced
  • Font size 12 pt. for all the contents (headings font size can be 14 pt but should be consistent throughout the manuscript).
  • All pages must be numbered consecutively starting with the title page
  • The manuscript should only use SI units.

Authors should retain a copy of their manuscript since the editor cannot accept responsibility for damage or loss of manuscript. Copyright of the article will be transferred to the editorial board of the ' Journal of Food Science and Technology Nepal (JFSTN)' upon acceptance of the article. Contributors are requested to follow the sequences as given below in their manuscripts.

 

Title page

  • Should be concise and informative. Avoid abbreviations and formulae
  • Author names and affiliations. Clearly indicate the given name(s) and family name(s) of each author. Mention the affiliation(s) and address(es) of the author(s)
  • Corresponding author. It implies a person who will handle correspondence at all stages of refereeing and publication, also post-publication. Please mention the e-mail address, and telephone number(s) of the corresponding author.
  • Do not use space bars for indents, i.e. use tab stops
  • Do not use spreadsheets to make tables, instead use the table functions.

 Abstract (less than 250 words)
It should briefly state the purpose, methods, results and major conclusions. It should not include diagram, footnote, equation or any parenthetical references.

 Keywords
Keywords for indexing purpose should be written after the abstract and should not be more than five.

 Abbreviations

If abbreviations are used these must be defined at first mention there in the text. Please maintain consistency throughout the manuscript.

 Footnotes

Footnotes are used to provide additional information. Footnotes in the text should be arranged numerically in ascending order whereas footnotes to the tables should be denoted by superscript lower case letters (or asterisks for significance values and other statistical data).

 Introduction
Clearly state the purpose or reason for the research being reported, and its significance, originality, or contribution to new knowledge in the field. Do not provide vast literature review on the subject and only provide relevant reference, according to the research topic.

 Materials and Methods
Materials and methods must give sufficient details for the work to be repeated. Please provide references to established methods. Also, describe if the standards methods have been modified with suitable reasons.

 Materials
Materials used in the work should be well defined (E.g. manufacturer/supplier, purity etc). The chemicals are to be referred by IUPAC names. Botanical name should be given for all agricultural/horticultural commodities, when appears for the first time in manuscript. All local names for food products e.g. GundrukJand etc., must be in Italic types and should be briefly described when appears for the first time.

 Methods
Analytical methods, instrument details, etc should be provided in detail.

Data analysis
Methods of sampling, number of replications, software used for data analysis and relevant statistical analysis should be provided (include Standard Deviation or Standard Error of Mean).

 Results and Discussion
Results and discussion may be presented in separate sections or combined into a single section. The results should be presented in logical sequences in text. Each figure and table should be quoted in the text. While describing the results in the text, do not repeat all the data in the tables i.e. summarize only important observations. Please note that all the tables and figures should be listed at the end of the manuscript NOT in the main text.

Discuss the inferences obtained from the results. Inference should not be too speculative.  Compare the results with other relevant studies.

Conclusions
Please do not repeat the results provided in earlier section. Conclusions should be based on your results and it should be connected with your objectives/goals. Avoid any conclusions that are not supported by your data.

Acknowledgements
Acknowledgement can also be provided if any. Funding source, if any, should be enclosed.

 References

Please follow APA reference style in the text as well as in reference list.  A guide to APA referencing style 6th edition is freely available in the search engine ( google, bing etc).

Citation in the text

References should be cited in the appropriate places in the text by giving authors name and year in parenthesis.

 Parenthetical citation

Heat causes change in total energy but lesser on density of the protein molecules (Heremans, 1999).

Narrative citation

According to  Balasubramaniam and Dhakal (2016)….

 Balasubramaniam and Dhakal (2016) states that….

For multiple parenthetical citations

The effect of heat and pressure on protein molecules have been widely studied ( Dahal, 2005 ; Bhandari & Thapa, 2007; Dawadi, Khanal,  Khadka & Sharma, 2015).

Dawadi et al. (2015) further concluded that …

Researchers have reported the pressure-thermal effects on resistant bacterial spores (Dawadi et al., 2015).

 It is required that every reference cited in the text should be present in reference list and vice-versa. Only published results should be present in the reference list, except citation of a reference as 'in press' which implies that the item has been accepted for publication.

 Reference list

A list of references in alphabetical order (last name of the first author) should be provided. DOI of the published article should be provided, if available. The method of citation of typical references is as follows.

Published papers
Karki, S. and Dahal, K.P. (2005). Optimizing of Levels of Ingredients and Drying Air Temperature in Development of Dehydrated Carrot Using Response Surface Methodology. Journal of Food Science and Technology, 43(1): 17-26.

Dahal, S. and Katawal, S.B. (2013). Effect of Batter Ageing on Microbial, Physiochemical Changes and Sensory Quality of Sel-rotiJournal of Food Science and Technology Nepal, 8: 12-17. DOI: http://dx.doi.org/10.3126/jfstn.v8i0.11721

Group as author and website reference 

Cancer Society of New Zealand. (2013a). Ocular melanoma: Information sheet. Retrieved from http://www.cancernz.org.nz/information/cancer-types/

Internet no author no date

Pet therapy. (n.d.). Retrieved from http://www.holisticonline.com/stress/stress_pet-therapy.htm

Books/Approved methods
Ranganna, S. (2007). Handbook of Analysis and Quality Control for Fruits and Vegetable Products, 2nd Edition, Tata McGraw-Hill Publishing Company Ltd, New Delhi.

AOAC (1984).Official Methods of Analysis, 14th Edition, Association of Official Analytical Chemists, Washington, DC.

Symposium/souvenir
Khatiwada, A., Dangol, T.R. and Rai, T.P. (1995). Protein in Whey-Chemical, Physical and Functional Properties. In: Advance in Food and Nutrition Research. Kinsella J.E. (ed.) Academic press, Newyork, pp 257-361.

Dahal, N.R., Qi, L. and Swamylingappa, B. (2003). Assessment of the Antinutritional and Digestible Characteristics of Masyaura- A traditional Food of Nepal. In: Proceedings II, Fifth International Conference on Food Science and Technology (ICFOST), Oct 22-24, Wuxi, P.R. China, pp 246-251.

Patents
Karki, T.B. and Bhattarai, U.K. (2004). Process for Preparing Algin/Calcium Gel-Structured Meat Products. US Patent 2 5006 024.

Thesis
Shah, D.J. (2007). Production of Carrot Juice, Ph.D. Thesis, Central Campus of Technology, Dharan, Nepal.

Papers presented in conference but not published
Rai, K.P., Xia, W. and Shrestha, A. (2008). Effects of Pure Starter Cultures on Quality of Dry Fermented Chinese-style Sausage, Paper presented on 14th World Congress of Food Science and Technology, IUFoST, Shanghai, P.R. China, 19-23 October.

 Table and Figures
The tables and figures (illustrations) should be in separate pages in the  same manuscript file after the References section.

 Tables: Tables should always be cited in text in consecutive numerical order.  Tables should be numbered using Arabic numerals with clear table caption(title) explaining the components of the table. The table should not have more than 12 columns. Nil results should be indicated by using ND (not detected) while absence of data by the sign, ‘-‘.

Figures: The preferred submission procedure is to embed graphic files in a Word document. Figure should be sequentially numbered using Arabic numerals. Figure number should be in bold type. Figure parts should be denoted by lowercase letters (a, b, c, etc.). “Figure” can be abbreviated as “Fig” followed by figure number, e.g. Fig 1. All lines in the figure should be at least 1 pt wide. Figure lettering must be in Times New Roman with 12  font size for consistency. Figure size should fit in the column width.

Each figure should be described by a concise caption in a separate page after the reference section ( i.e NOT in the figure file). Reference figures should be cited ( original source ) after the caption in parenthesis.

Resolution requirements are essential for producing high-quality graphics. Graphics of poor quality may not be able to be improved. Only readable and accurately represented images are acceptable; the Editors reserve the option to reject figures/tables that do not satisfactorily support points made in the manuscript or that are not of satisfactory quality for publication.

Please obtain permission from the copyright owner(s) if you have include figures or tables that have been already published elsewhere.

Supplementary files
Supplementary files should be provided separately during the submission of manuscript. It should include the raw data used to draw the graphs.

Proof and Offprint
Authors are requested to regularly visit their profile on NepJOL website during peer review process. One set of page proofs will be sent to the corresponding author, to be checked for typesetting and editing. No major changes in the paper including the addition of new authors’ name should be made at this stage. Proof reading is solely author’s responsibility. Five offprint will be supplied free of charge. Additional offprint and copies of the issue can be ordered at discounted rate.

 Submission of Manuscript
Contributors are requested to upload electronic copy of the manuscript to the NepJOL website, as described on page 5 of the Instruction guide.

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)