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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in Microsoft Word, RTF, or WordPerfect document file format.
  • When available, the URLs to access references online are provided, including those for open access versions of the reference. The URLs are ready to click (e.g., http://pkp.sfu.ca).
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review) have been followed.

Author Guidelines

Quick Checklist for Submission

  • Single column and single line spaced
  • Font type: Times New Roman
  • Font Size: 12
  • File type: MS- Word (Docx)
  • Clearly defined manuscript structure as standard:
    • Title
    • Author Details
    • Abstract
    • Keywords
    • Introduction
    • Materials and Methods
    • Results and Discussion
    • Conclusion
    • Acknowledgement
    • References (APA 6th Edition Style)

Article types
Research Article:  Should not exceed 4000 words (the word count is inclusive of all parts of the main manuscript, including the title page, abstract, references, table and figure).

Review:  Provide timely syntheses of topical themes. They should also offer new insights or perspectives to guide future research efforts. Reviews should not exceed 5000 words, inclusive of all parts of the main manuscript, as above. We particularly welcome reviews that set a clear agenda for future research within the focal area. The abstract, author contributions, data accessibility and references sections should be formatting according to Research Article specifications, below.

Submission should be divided into following sections

Title and Author’s Details

  • A concise and informative title. Do not include the authorities for taxonomic names.
  • A list of all authors' names with names and addresses of Institutions.
  • The name, address and e-mail address of the correspondence author

Abstract
The abstract should be approximately 250 words in length and must not exceed 300 words. The abstract should outline the purpose of the paper and the main results, conclusions and recommendations.

Authors should follow a formula in which point 1 sets the context and need for the work; point 2 indicates the approach and methods used; the next 2-3 points outline the main results; and the last point identifies the wider implications.

Keywords
A list in alphabetical order not exceeding five words or short phrases.

Introduction
This should state the reason for doing the work, the nature of the hypothesis or hypotheses under consideration, and should outline the essential background.

Materials and Methods
Include sufficient details for the work to be repeated. Where specific equipment and materials are named, the manufacturer’s details (name, city and country) should be given so that readers can trace specifications by contacting the manufacturer. Where commercially available software has been used, details of the supplier should be given in brackets or the reference given in full in the reference list. Do not describe or refer to usual statistical tests in this section but allude to them briefly in Results and Discussion section.

Results and Discussion
State the results and draw attention in the text to important details shown in tables and/or figures. This should point out the significance of the results in relation to the reasons for doing the work and place them in the context of other work.

Conclusion
Concluding remarks of the findings of the research and make inferences regarding.

Acknowledgement

References
We tend to follow APA 6th Edition style of citation and referencing. In text citations should follow the author-date method whereby the author's last name and the year of publication for the source should appear in the text, for example, (Jones, 1998). The complete reference list should appear alphabetically by name at the end of the paper.  Please note that a DOI should be provided for all references where available.

Text Citations:
Single Author: Gabriel (2000) and (Gabriel, 2000)
Two Authors: Mathes and Savera (2004) and (Mathes & Savera, 2004)
Three or more Authors: Smith et al. (1999) and (Smith et al., 1999)
Personal communication citations are not included in the reference list. Cite personal communications in text only. Give the initials as well as the surname of the communicator and provide as exact date as possible.

References should be cited as 'in press' only if the paper has been accepted for publication. Work not yet submitted for publication or under review should be cited as 'unpublished data', with the author's initials and surname given; such work should not be included in the Reference section.

In Reference List:

Journal article
Example of reference with 2 to 7 authors

Beers, S. R., & De Bellis, M. D. (2002). Neuropsychological function in children with maltreatment-related posttraumatic stress disorder. The American Journal of Psychiatry, 159, 483–486. doi:10.1176/appi.ajp.159.3.483

Ramus, F., Rosen, S., Dakin, S. C., Day, B. L., Castellote, J. M., White, S., & Frith, U. (2003). Theories of developmental dyslexia: Insights from a multiple case study of dyslexic adults. Brain, 126(4), 841–865. doi: 10.1093/brain/awg076

Example of reference with more than 7 authors

Rutter, M., Caspi, A., Fergusson, D., Horwood, L. J., Goodman, R., Maughan, B., … Carroll, J. (2004). Sex differences in developmental reading disability: New findings from 4 epidemiological studies. Journal of the American Medical Association, 291(16), 2007–2012. doi: 10.1001/jama.291.16.2007

Book edition
Bradley-Johnson, S. (1994). Psychoeducational assessment of students who are visually impaired or blind: Infancy through high school (2nd ed.). Austin, TX: Pro-ed.

Edited book
Hawkley, L. C., Preacher, K. J., & Cacioppo, J. T. (2007). Multilevel modeling of social interactions and mood in lonely and socially connected individuals: The MacArthur social neuroscience studies. In A. D. Ong & M. Van Dulmen (Eds.), Oxford handbook of methods in positive psychology (pp. 559–575). New York, NY: Oxford University Press.

Data sets
For any data with a unique identifier the format should be as follows:

Prugh, L. & Golden, C. (2013). Data from: Does moonlight increase predation risk? Meta-analysis reveals divergent responses of nocturnal mammals to lunar cycles. Dryad Digital Repository, http://dx.doi.org/105061/dryad.tm723.

Olden, J. (2015). Integrating landscape connectivity and invasion vulnerability to guide offensive and defensive invasive species management. figshare. https://dx.doi.org/10.6084/m9.figshare.1285847.v2

Citations from web pages:
Authors may sometimes wish to cite information available from the internet in similar ways to the citation of published literature. In using this option, authors are asked to ensure that:

  • fully authenticated addresses are included in the reference list, along with titles, years and authors of the sources being cited, and the most recent date the site was accessed;
  • the sites or information sources have sufficient longevity and ease of access for others to follow up the citation;
  • the information is of a scientific quality at least equal to that of peer-reviewed information available in learned scientific journals;
  • hard literature sources are used in preference where they are available.

It is likely that official web sites from organizations such as learned societies, government bodies or reputable NGOs will most often satisfy quality criteria.

General style of manuscript preparation
Give Latin names in full at first mention in the main text. Subsequently, the genus name may be abbreviated, except at the beginning of a sentence. If there are many species, cite a Flora or check-list which may be consulted for authorities instead of listing them in the text. Latin names following common names should not be separated by a comma or brackets.

Authors should use the International System of Units. If the paper contains many symbols, they should be defined as early in the text as possible, or within the Materials and Methods section. Journal style for time units are: s, min, h, days, weeks, months, years. Use 'L' for litre not 'l' to avoid confusion with 'one'. Use the negative index for units, e.g. number of insects g-1dry wt (also note there is no period for wt). Probability values should be denoted as P.

Mathematical expressions should be carefully represented. Wherever possible, mathematical equations and symbols should be typed in-line by keyboard entry (using Symbol font for Greek characters, and superscript options where applicable). Make sure that there is no confusion between similar characters like l ('ell') and 1 ('one'). Ensure that expressions are spaced as they should appear. If there are several equations, they should be identified by an equation number (i.e. 'eqn 1' after the equation and cited in the text as 'equation 1').

Numbers from one to nine should be spelled out except when used with units, e.g. two eyes but 10 stomata; 5 °C, 3 years and 5 kg. Do not use excessive numbers of digits when writing a decimal number to represent the mean of a set of measurements. The level of significance implied by numbers based on experimental measurements should reflect, and not exceed, their precision; only rarely can more than 3 figures be justified.

Manuscript Submission
The manuscript must be submitted online to journal@iaas.edu.np

During submission, the authors must confirm that:

  • The work as submitted has not been published or accepted for publication, nor is being considered for publication elsewhere.
  • All authors and relevant institutions have read the submitted version of the manuscript and approve its submission.
  • All persons entitled to authorship have been so included.
  • The work is original and all necessary acknowledgements have been made.

Editorial Process
The journal operates a single-blind confidential peer-review process. Author names are not concealed. Editors and reviewers are expected to handle the manuscripts confidentially and must not disclose any details to anyone outside of the review process. Reviewers also have the right to confidentiality and their names are not revealed to authors unless they choose to sign their review. Peer review comments should remain confidential even after a manuscript receives a final decision. Manuscripts are normally reviewed by two independent experts in the relevant area. All correspondence between an author, editor, and peer reviewer should remain in confidence unless explicit consent has been given by all parties, including the journal, or unless there are exceptional ethical or legal circumstances that require identities or details of the correspondence to be revealed. 

Types of Decision

Reject
Following peer review, the paper is judged not to be acceptable for publication in the journal and resubmission is not possible.

Revision
The paper requires changes before a final decision can be made. Authors are asked to modify their manuscript in light of comments received from reviewers and editors, and to submit a new version for consideration within 2 weeks. A point-by-point explanation of how comments have been addressed must be supplied with the revised version of the paper. A clean version of the revised manuscript should be uploaded as the Main Document and a version with tracked changes should also uploaded as a separate File for Editors to allow Editors to easily see the changes made. If the authors do not revise their papers to the satisfaction of the editors, the paper can still be declined from publication in the journal.

Accept
The paper is acceptable for publication, subject to conditions that need to be addressed in producing a final version of the manuscript. These may include sub-editing changes and minor amendment to ensure the paper fully matches our criteria. After final checking in the editorial office, acceptance is confirmed and the paper is forwarded to the publishers for publication.

Send your manuscript to the editor at journal@iaas.edu.np

Correspondence:
Prof. Bhargab Dhital (Editor-in-Chief)
Journal of the Institute of Agriculture and Animal Science

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)