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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

Author Guidelines

General
Journal of Lumbini Medical College (JLMC) is a biannually, peer reviewed, open access, Scientific Medical Journal published in English by Lumbini Medical College in Palpa, Nepal.

Subjects covered include all aspects of health and diseases including clinical and experimental studies and medical education (in the form of original full papers, short communications, critical reviews, editorial commentaries, conference summaries and book reviews).

Peer Review Process
A detailed description of the Peer Review Process is available here.

Manuscript format
Manuscript should be submitted only online as a Word (MS, OpenOffice or any other) document. The authors have to register an account for free in the Journal’s website jlmc.edu.np following which they are able to submit the manuscript. By logging in to their account they will be able to know the status of their submission. Some parts of online journal can be accessed without registration or log in, but to upload or review a manuscript, registration is required. Hard copies without the digital copy is not accepted.

It should have the following in the given order

  1. Title page (including abstract and keywords)
  2. Main text with following sections in the same order (also called IMRAD STRUCTURE) :-
    • Introduction
    • Methods
    • Results
    • Discussion
  3. Acknowledgement, Conflict of interest, Funding.
  4. References
  5. Tables should be in Word format and placed at the end of the main text. They must be numbered and cited in main text in numerical order. Tables embedded as Excel files within the manuscript or submitted as photographs are not accepted.
  6. Figures/Image should be added as separate files. They must be numbered and cited in main text in numerical order. Legends should be added at the end of the main text. More details can be found under "Figure and illustrations" section.

Style

  1. SI units should be used in the manuscript. BP should be in mm Hg, temperature in ˚C.
  2. Standard abbreviations should only be used.
  3. Drugs should preferably be written in generic name. If brand name has to be used, it should begin with a capital letter.
  4. Acronyms should be fully explained when first used.

Title page
Title page should contain:

  1. Title of the article
    • Study designs (particularly RCTs, systematic reviews and meta-analysis) should be a part of the tile. It should be mentioned after the colon at the end of the title.
    • Title should be as brief as possible, but it should contain information about independent and dependent variable, target population, intervention and outcome.
  1. Full name, highest academic degrees, name of department(s) and institutions where they work, country, postal address, e-mail and telephone/mobile number of the corresponding author.
  1. Full name, highest degrees, department, institution, city and country of all co-authors.
  1. Abstract
  1. Keywords: Author should add keywords (not exceeding five) relevant to the article. Keywords should be included at the end of the abstract.
  1. Any disclaimers for eg:
    • that the views expressed in the manuscript are their own and not of the institution or funder.
    • Sources of supports like grants, equipment, drugs, other supplies
    • Any conflict of interest
  1. References
  1. Word count
    • for article's text (excluding abstract, acknowledgments, tables, figures and references)
    • for the Abstract
    • Number of figures and tables.

Figures and illustrations
Figures must be added as separate files. All figures must be numbered and cited in main text in numerical order.

  • Colour figures and pictures will be accepted as such for online version. Authors are requested to submit in black and white for print, else they will be converted to black and white by the editors for print version. If the author wishes to publish colour figures in print, they will be charged a fee to cover the cost of printing.
  • They must be submitted in JPEG files with a minimum resolution of 300 dpi.
  • Histogram should be submitted in a simple 2-D form with plain background.
  • Remove or black out the details of patients from the figure/pictures where applicable.

Tables:

  • Prepare tables in Word format.
  • Place them at the end of the main text.
  • They must be numbered and cited in the main text in numerical order.
  • Do not embed table as Excel files, copy and paste them into the Word manuscript.
  • Do not submit them as photographs.
  • Do not duplicate the data in the table in the text or figures.

Citation and References

Citation:

  • Responsibility for the accuracy and completeness of citation and references rests entirely with the author.
  • Citations and references should be in Vancouver System and the name of journal should be abbreviated in accordance with the Index Medicus and should be in Italic. If the journal is not listed in Index Medicus then it should be written out in full.
  • Only published or in press articles should be cited and included in the reference list.
  • The citation in the text should be identified by Arabic numerals as superscript inserted immediately after punctuation (with no word spacing) - for example .2 not 2.
  • If, in the text, an author cites a piece of work more than once, the same citation number should be used.
  • With more than one references in a sentence, they should be separated by a hyphen if consecutive, and a comma if not consecutive.
    • eg: Several studies have examined the effect of ....6-9, 13, 15
  • Citing author's name in the text: One can use the author's name in the text, but s/he must insert the citation number as well. If a work has more than one authors, use 'et al' after the first author.
    • eg: Simons et. al. state that ....
  • Corporate Author: If one need to cite a piece of work which does not have an obvious author, s/he should use what is called a 'corporate' author. The Vancouver style doesn't need the author in citation in the text, but one still need to include an author in the full reference at the end of the work.
    • eg: The Department of Health advocates a national strategy for .....9
  • Citing from chapters written by different authors: the author who wrote the chapter should be cited, not the editor of the book.

References:

  • The number of references should be in consecutive order in which they are first mentioned in the text.
  • References should be at the end of the manuscript.
  • List all authors when six or less: when seven or more, list only first six and add et al.
  • Use one space only between words up to the year and then no spaces.

Reference style examples: -

Journal Article (including review articles):

  • Author
  • Title of journal article
  • Title of journal (this should be in italics)
  • Year of publication
  • Volume number
  • (Issue number)
  • Page numbers of the article
  • Available from: URL (for online articles)
  • Date of access (for online articles)
    • e.g. Phorkuntham U, Piyawinijwong S, Pilakasiri K, Acharya A, Bhattacharya B, Chattacharya C, et al. The infraorbital foramen in Thais. Siriraj Hosp Gaz 1985;37:277-82.

Research Notes, Short communication, Letters to the Editor and Editorials:
The pattern should be the same as the of Journal article but with mention of research notes, short communication, letter to the editor and editorials accordingly in the parenthesis (after the title)

  • e.g. Uga S, Morimoto M, Saito T. Surface ultrastructure of Heterophyes (Trematoda: hetrophyidea) collected from a man (Research Note). J Helminthol Soc Was 1998;65:119-22.

Book

  • Author / Editor (if it is an editor always put (ed.) after the name)
  • Title (this should be in italics)
  • Series title and number (if part of a series)
  • Edition (if not the first edition)
  • Place of publication (if there is more than one place listed, use the first named)
  • Publisher
  • Year of publication
  • Availabel from: URL (For online books)
  • Date of access (For online books)
    • eg: Oslen OW. Animal parasited - Their Life cylces and Ecology. 3rd ed. Baltimore: Univ Park Press 1974;16:194.

Chapter in a book

  • Author of the chapter
  • Title of chapter followed by, In:
  • Editor (always put (ed.) after the name)
  • Title of book (this should be in italics)
  • Series title and number (if part of a series)
  • Edition (if not the first edition)
  • Place of publication (if there is more than one place listed, use the first named)
  • Publisher
  • Year of publication
  • Page numbers (use ‘p.’ before single and multiple page numbers)
    • eg: Nimmannitya S. Dengue and dengue haemorrhagic fever. In: Cook G, ed(s) Manson's Tropical Diseases (5th ed.). London: WB Saunders; 1996. p. 721-9.

Abstract/supplement

  • Roxburgh J, Cooke RA, Deverall P, et al. Haemodynamic function of the carbomedics bileaflet prosthesis [abstract]. Br Heart J 1995;73(Suppl 2):P37.

Papers accepted for publication:

  • Hirai K, Takagi E, Okuno Y, et al. Status of polyunsaturated fatty acids in serum of persons aged 10-72 in Nepal. Nutr Res (in press).

Electronic citations

Websites are referenced with their URL and access date, and as much other information as is available.

  • Electronic journal articles
    1. Morse SS. Factors in the emergency of infectious diseases. Emerg Infect Dis 1995 Jan-Mar;1(1). www.cdc.gov/nciod/EID/vol1no1/morse.htm (accessed 5 Jun 1998).
  • Electronic letters
    1. Bloggs J. Title of letter. Journal name Online [eLetter] Date of publication. url
    2. Krishnamoorthy KM, Dash PK. Novel approach to transseptal puncture. Heart Online [eLetter] 18 September 2001. http://heart.bmj.com/cgi/eletters/86/5/e11#EL1
  • Digital Object Identifier (DOI)
    1. Before articles appear in print
      • Alwick K, Vronken M, de Mos T, et al. Cardiac risk factors: prospective cohort study. Ann Rheum Dis Published Online First: 5 February 2004. doi:10.1136/ard.2003.001234
    1. Once articles appear in print
      • Vole P, Smith H, Brown N, et al. Treatments for malaria: randomised controlled trial. Ann Rheum Dis 2003;327:765-8 doi:10.1136/ard.2003.001234[published Online First: 5 February 2002].

Permissions

  • It is the author's responsibility to secure all permissions prior to publication.
  • If you are using any material e.g. figures, tables or videos that have already been published elsewhere, you must obtain permission to reuse them from the copyright holder (author or publisher) and include any required permission statements in the figure legends.
  • This includes your own previously published material, if you are not the copyright holder.

Copyright Notice
The Journal of Lumbini Medical College (JLMC) publishes open access articles under the terms of the Creative Commons Attribution (CC BY) License which permits use, distribution and reproduction in any medium, provided the original work is properly cited.

JLMC requires an exclusive licence allowing to publish the article in print and online.

The corresponding author should read and agree to the following statement before submission of the manuscript for publication,

License agreement
In submitting an article to Journal of Lumbini Medical College (JLMC) I certify that:

  1. I am authorized by my co-authors to enter into these arrangements.
  2. I warrant, on behalf of myself and my co-authors, that:
    • the article is original, has not been formally published in any other peer-reviewed journal, is not under consideration by any other journal and does not infringe any existing copyright or any other third party rights;
    • I am/we are the sole author(s) of the article and have full authority to enter into this agreement and in granting rights to JLMC are not in breach of any other obligation;
    • the article contains nothing that is unlawful, libellous, or which would, if published, constitute a breach of contract or of confidence or of commitment given to secrecy;
    • I/we have taken due care to ensure the integrity of the article. To my/our - and currently accepted scientific - knowledge all statements contained in it purporting to be facts are true and any formula or instruction contained in the article will not, if followed accurately, cause any injury, illness or damage to the user.
  3. I, and all co-authors, agree that the article, if editorially accepted for publication, shall be licensed under the Creative Commons Attribution License 4.0. If the law requires that the article be published in the public domain, I/we will notify JLMC at the time of submission, and in such cases the article shall be released under the Creative Commons 1.0 Public Domain Dedication waiver. For the avoidance of doubt it is stated that sections 1 and 2 of this license agreement shall apply and prevail regardless of whether the article is published under Creative Commons Attribution License 4.0 or the Creative Commons 1.0 Public Domain Dedication waiver.
  4. I, and all co-authors, agree that, if the article is editorially accepted for publication in JLMC, data included in the article shall be made available under the Creative Commons 1.0 Public Domain Dedication waiver, unless otherwise stated. For the avoidance of doubt it is stated that sections 1, 2, and 3 of this license agreement shall apply and prevail.

Please visit Creative Commons web page for details of the terms.

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)