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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in Microsoft Word file format.
  • When available, the URLs to access references online are provided, including those for open access versions of the reference. The URLs are ready to click (e.g., http://pkp.sfu.ca).
  • The text is 1.5 line spacing; uses Times New Roman 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review) have been followed.

Author Guidelines

Submission deadline:
Articles are accepted on year round basis. The deadline for the first volume of the year is March 30 (Publication date: June last) and for the second volume is September 30 (Publication date: December last).

Submission process:
An electronic copy of manuscript both in Microsoft Word and portable document format (pdf) should be send to Editor-in-Chief at E-mail: chiefeditor@ncs.org.np / nlbhandari@yahoo.com

General guidelines:
The manuscript should be written in English in a clear and concise manner and should follow the style of Nepal Chemical Society. The manuscript must be typewritten in Times New Roman-12 pt. font size with 1.5 line spacing, justified, in A4 size paper with 2.5 cm margins around. A full-length paper should normally be divided into the following parts: Title, Authors’ name and affiliations with corresponding E-mail. Abstract (not exceeding 250 words), Keywords (not exceeding 5 words), Introduction, Experimental Methods (Materials and Methods), Results and Discussion, Conclusion, Acknowledgements, References and Annexures if any. Enter the page number on every page. Language should be precise, clear without redundant words. Binomial names of organisms and other acronyms should be spelled full in the first use. The length of the paper including tables and figures should be preferably within 5-10 typed pages for original article, 8-16 pages for review and 3-4 pages for short communications. The SI system units and symbols are recommended. Manuscript should be free from plagiarisms. The journal follows a blind submission policy and articles will anonymously be reviewed by peers. The editorial board will assume no responsibility for the statements and opinions forwarded by the contributors. The decision of the Editorial Board will be final for processing and publication.

Title: Titles should represent the content of the manuscript, correlates the conclusion, serve as a guide to reference librarians, and facilitate communication. It should be concise, meaningful and clear. Subtitles may be used whenever needed. Title text should be centred, 14 pt. boldface with initial capitals, and subtitles 12 pt., boldface and sentence case.

Author(s) and Author(s) affiliations: The full name of the author(s) should be written in 12 pt. bold, centre aligned and below the title. Authors’ list should include only those who have made a substantial contribution to design, execution of the work and manuscript preparation. Author(s) affiliations represent the official institutional address of authors. It should be typed in 12 pt. italics, left aligned.

Abstract: Abstract should summarize and briefly explain the major findings of the paper. It must contain experimental question, importance, method, major findings, conclusions and applications preferably not exceeding 250 words followed by 5 keywords.

Introduction: The purpose of your research should appear in the introduction. Stat the questions you sought to answer, and provide pertinent information of previous findings for those questions including brief and latest literatures survey.

Materials and Methods: Provide sufficient information clearly to allow someone to repeat your work. Clear descriptions of experimental design, sampling procedures, and statistical tools have to be mentioned. Give the model number and company for equipment used (if any).

Results and Discussion: Results should be stated concisely, do not misinterpret your findings. Differentiate the results of your study from data obtained from other secondary sources. Interpret your results, relate them to the results of previous research, and discuss the implications of your results.

Conclusion: State clearly the main conclusions of the research and give a clear explanation of the importance, relevance and applications.

Acknowledgements: Acknowledge only those who have made an important contribution to the study. Many contributions justify acknowledgement such as technical help, financial support, source of materials and persons who have contributed intellectually to the development of the manuscript. Do not acknowledge anyone who has no contribution.

References: Author(s) take the full responsibility for the accuracy of their references. The format of references must be uniform and consistent with the instructions below. All publications cited in the text should be referred to by a number in square brackets (e.g. [1]). Note that only one reference belongs to one number. List all cited references in chronological order using Arabic numerals.

Tables, Figures, Pictures, Equations: The tables and figures should be clearly marked with self-explanatory notes and figure legends. Figure and table captions should be given below and above respectively. Figures and illustrations are expected in JPEG/TIFF (at least 300 dpi resolution) format. Figure and table captions are typed in 10 pt., Times New Roman and in italic. Each figure and table should be linked with the text. Figure and Table number should be in sequence, using Arabic numerals, i.e. Figure 1. 2., 3., etc., Table 1., 2., 3., etc.). They should be clearly numbered. All the new symbols must be clearly explained. Metric units for all kind of measurements would be preferred. Figures include photographs, drawing and graphs, and they should be made in an appropriate size of about 3 inch height and 4 inch width. Legends for table and figure should be typed separately.

Reference Style:

Journals articles
[Authors name; R. Robinson, …], [title of paper], [journal name], [year], [volume], [page range.], [DOI]

  1. J-M. Seo, H-J. Noh, H. Y. Jeong and J-B. Baek, Converting unstable imine-linked network into stable aromatic benzoxazole-linked one via post-oxidative cyclization, Journal of the American Chemical Society, 2019, 141 (30), 11786-11790. (DOI: 1021/jacs.9b05244).
  2. Y. Park, A. K. Lytton-Jean, B. Lee, S. Weigand, G. C. Schatz and C. A. Mirkin, DNA- programmable nanoparticle crystallization, Nature, 2008, 451, 553-556. (DOI: 10.1038/nature06508)

Books
[Author], [book title], [edition], [publisher], [country], [year], [chapter], [page nos.].

Vogel's Text Book of Practical Organic Chemistry, 5th Ed. Longmans Group, UK, Limited, 1989, 968-988.

Publication Fee:
Upon the acceptance of the article, a publication charge of NPR 2000 will be charged for authors who have submitted articles from within Nepal and USD 50 for those who have submitted the articles from abroad.

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)