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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in Microsoft Word, RTF, or WordPerfect document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

Author Guidelines

Journal of Nepal Paediatric Society is an official subspecialty journal of Nepal Paediatric Society. It is an Open-access, peer-reviewed journal that considers articles on all aspects of health care in neonates, children and adolescents. The journal is wide circulation among paediatricians and general practitioners in Nepal. The journal gives priority to reports of outstanding clinical and experimental work, as well as important contributions related to common problems of the child and adolescent health in Nepal and developing nations.

Creative Commons Licence
All articles in the Journal of Nepal Paediatric Society are published under a Creative Commons Attribution 4.0 International License.

The Journal of Nepal Paediatric Society does not charge any fee from authors for publication of any categories of research work as defined in the journal’s content.

Manuscript Submission
Address for submission: The manuscripts should be sent to:

  1. Dr Arun Neopane, Department of Paediatrics, Shree Birendra Hospital, Chhauni. Kathmandu, Nepal. Email: arunneopane@hotmail.com, Tel No; 9851061071, 977-1-4271965.
  2. Nepal Paediatric Society (NEPAS) Offi ce, Kanti Children's Hospital, Maharajgunj, Kathmandu, Nepal. E-mail: nepas@healthnet.org.np, Tel No; 977-1-44122648.

Manuscripts submitted in hard copies should accompany the electronic version of the article in a CD ROM or may alternatively be sent via email to nepas@healthnet.org.np. The text including all supplementary materials like tables, figures and photographs should preferably be included in the same file in the order the author wants them to appear in the journal. The authors may submit their work by e-mail only; such manuscripts need not be simultaneously sent by post.

Acceptance for Publication
The manuscripts should meet the following criteria for acceptance for publication: the material is original, the writing is clear, study methods are appropriate, data are valid, conclusions are reasonable and supported by the data; the information is important; and the topic has general medical interest specially in the field of child health. An article is reviewed for publication on the understanding that the work it reports has not been submitted simultaneously to another journal, has not been accepted for publication elsewhere or has already been published. The journal would not publish material that has already appeared elsewhere; but could accept some papers that have been published as abstracts or have been partially reported at scientific meetings, and some that have already appeared in non-biomedical literature. Previous publications in electronic form are also not acceptable. The journal publishes all materials with the understanding that local ethical bodies have approved the design of the work and that it conforms to the current standard of practice in the place of origin of the article. The journal reserves the right of not to publish any articles on the grounds that proper ethical standards have not been met. The editorial board is trying hard to make the journal uniform and standardized. We therefore request all authors to follow the same format as outlined. The editorial board shall have the right to edit, condense, or rearrange the approved articles before publication. The editor will make all attempts to involve the principal author in the modifications to original manuscript. The generation of consensus among different authors in articles with more than one author shall be the responsibility of principal author.

Peer Review Process

Journal of Nepal Paediatric Society uses a single-blind peer review process.

Initially the manuscripts are submitted to one reviewer, and then to a second if it is required and rarely to a third. Peer reviewers are asked to assess each manuscript for originality; for interest to pediatricians, practitioners and policy makers; for quality of the analysis; and for quality of the presentation, and are asked to assess the priority of the paper for publication. After the reviews are received, the editors may take one of the following actions: AcceptAccept with RevisionsReject with option to Resubmit; or Reject. A rejected manuscript may not be resubmitted. A manuscript may be rejected with an option to resubmit when additional data or analyses are requested by reviewers, or when extensive revision of the text is needed. The resubmitted manuscript receives an additional round of peer review (which may include new reviewers), and the manuscript may or may not be accepted. A decision of Accept with Revision indicates that the editors intend to accept the manuscript contingent on adequate response to reviewers. A decision of Accept indicates that the manuscript is ready to place into production without further modification. Decisions by the editors are final.

We aim to complete the review process within 4 weeks to 3 months but it depends on the responsiveness of the reviewers. Authors are requested to correct their manuscripts within a month.

Categories of Articles
Articles can be sent as original articles, review articles, brief reports, case reports, and letters to editor or commentaries.

Original Article
Original articles should report original research relevant to clinical paediatrics including randomized trials, intervention studies, studies of screening and diagnostic tests, cohort studies, cost-effectiveness analyses and case control studies. The text of observational and experimental articles is usually (but not necessarily) divided into sections with the headings Introduction, Methods, Results, and Discussion. This so-called "IMRAD" structure is not simply an arbitrary publication format, but rather a direct reflection of the process of scientific discovery. Long articles may need subheadings within some sections (especially the Results and Discussion sections) to clarify their content. While reporting randomized controlled trials (RCT), authors must attempt to be in conformity with the consolidated standards of reporting trials (CONSORT) statement. Each manuscript should be accompanied with a structured abstract (divided into objectives, design, setting, subjects, methods, results and conclusion) in not more than 250 words. Four to five key words to facilitate indexing should be provided in alphabetical order along with the abstract. The typical text length for such contributions is 2500-3500 words (excluding title page, abstract, tables, figures, acknowledgments, key messages and references).

Brief Report
Short accounts of original studies are published as brief reports. The text should be divided into sections, i.e., abstract, introduction, methods, results and discussion. A series of cases can also be considered as brief report, provided the number of cases is reasonably large. Abstract should be of 100-150 words highlighting the aims, methods and main result along with 3-4 key words. The text should contain no more than 1500 words.

Leading Articles/ Commentaries
The editors' welcome leading articles or commentaries on controversial topics of current interest. The length of the article should be limited to 1000 words. The editorial board may subject these articles for external review before publication.

Review Article
The editorial board of the journal encourages submission of review articles or systematic, critical assessments of literature published on topics of general interest. Any topic will be considered but priority will be given to those addressing a major current problem. The authors may consult the Editor-in-Chief before submitting such articles as similar reviews may be already in submission. The typical length for review articles is about 3000 words (excluding tables, figures, and references). Authors submitting review manuscripts should include an abstract of around 200 words describing the need and purpose of review, methods used for locating, selecting, extracting and synthesizing data, and main conclusions.

Case Report
Clinical cases highlighting uncommon condition or presentation are published as Case Reports. The text should not exceed 1000 words and is divided into sections, i.e., abstract, introduction, case report and discussion. Include a brief abstract of about 50 words.

Letter to Editor(s)
The editors welcome and encourage topical correspondence relating to articles published in the journal. At the Editorial boards' discretion, a letter may be sent to authors/expert for comments and both letter and reply may be published together. Letters may also relate to other topic of interest to paediatricians, and/or useful clinical observations. Letters should not be more than 300 words.

Typescripts
Manuscripts should be well type written with print on one side of sheets of A4 paper with double spacing and wide margins in all sheets.

The title page should carry the following information:

  1. The title of the article
  2. Authors' names and institutional affiliations
  3. The name of the department(s) and institution(s) to which the work should be attributed
  4. Disclaimers, if any
  5. Corresponding author(s). The name, mailing address, telephone and fax numbers, and e-mail address of the author responsible for correspondence about the manuscript The name and address of the author to whom requests for reprints should be addressed or a statement that reprints will not be available from the authors.
  6. Source(s) of support in the form of grants, equipment, drugs, or all of these.
  7. A running head.

An abstract should follow the title page. The abstract should provide the context or background for the study and should state the study's purposes, basic procedures (selection of study subjects or laboratory animals, observational and analytical methods), main findings (giving specific effect sizes and their statistical significance, if possible), and principal conclusions. It should emphasize new and important aspects of the study or observations.

The body of the article should follow the abstract page. The body of the article should be written in IMRAD format.

Introduction
Provide a context or background for the study (i.e., the nature of the problem and its significance). State the specific purpose or research objective of, or hypothesis tested by, the study or observation; the research objective is often more sharply focused when stated as a question. Both the main and secondary objectives should be made clear, and any pre-specified subgroup analyses should be described. Use abbreviations sparingly.

Materials and Methods
The Methods section should include only information that was available at the time the plan or protocol for the study was written. Describe your selection of the observational or experimental participants (patients or laboratory animals, including controls) clearly, including eligibility and exclusion criteria and a description of the source population. Identify the methods, apparatus (give the manufacturer's name and address in parentheses), and procedures in sufficient detail to allow other workers to reproduce the results. Describe statistical methods with enough detail to enable a knowledgeable reader with access to the original data to verify the reported results.

Results
Present your results in logical sequence in the text, tables, and illustrations, giving the main or most important findings first. Do not repeat in the text all the data in the tables or illustrations; emphasize or summarize only important observations.

Discussions
Emphasize the new and important aspects of the study and the conclusions that follow from them. Link the conclusions with the goals of the study but avoid unqualified statements and conclusions not adequately supported by the data. State new hypotheses when warranted, but clearly label them as such.

The references used in the article should follow the body of the article. References should be numbered consecutively in the order in which they are first mentioned in the text. Identify references in text, tables, and legends by Arabic numerals in parentheses. References cited only in tables or in legends to figures should be numbered in accordance with the sequence established by the fi rst identification in the text of the particular table or figure. The titles of journals should be abbreviated according to the style used in Index Medicus. The article should be referenced on the Vancouver system, full details of which can be accessed at http://www. lib.monash.edu.au/biomed/referenc.htm.

Tables and Figures should be simple, self-explanatory and should supplement and not duplicate the information given in the text. Photographs used should be supplied in high quality glossy paper not larger than 203 x 254 mm.

Authorship
All persons designated as authors should qualify for the authorship. Authorship credit should be based on substantial contributions to i) concept and design, or acquisition of data, or analysis and interpretation of data; ii) drafting the article or revising it critically for important intellectual content; and iii) final approval of the version to be published. Participation solely in the acquisition of funding or the collection of data does not justify authorship. All such people who contributed to the work but do not satisfy all the conditions should be named in the acknowledgements. Authors are responsible for obtaining written permissions from everyone acknowledged by name. One of the authors shall act as guarantor of the paper and he/she should take the responsibility for the integrity of the work as a whole, from its inception to published article. Authors should provide a description of what each author contributed on the title page. Subsequently, no names can be added or deleted without written permission of the Editor-in-Chief. Written consent of authors, whose names are being deleted, should be obtained.

Uniform Requirements for Manuscripts Submitted to Biomedical Journals: Writing and Editing for Biomedical Publication.
Editors and reviewers spend many hours reading manuscripts, and therefore appreciate receiving manuscripts that are easy to read and edit. Detailed instructions to authors can be accessed in the website www.ICMJE.org which gives the guidelines for Uniform Requirements for Manuscripts Submitted to Biomedical Journals: Writing and Editing for Biomedical Publication The International Committee of Medical Journal Editors (ICMJE) created the Uniform Requirements primarily to help authors and editors in their mutual task of creating and distributing accurate, clear, easily accessible reports of biomedical studies. The Uniform Requirements can provide many other stakeholders-peer reviewers, publishers, the media, patients and their families, and general readers-with useful insights into the biomedical authoring and editing process The Uniform Requirements state the ethical principles in the conduct and reporting of research and provide recommendations relating to specific elements of editing and writing. The Vancouver Group expanded and evolved into the International Committee of Medical Journal Editors (ICMJE). The official version of the Uniform Requirements for Manuscripts Submitted to Biomedical Journals is located at www.ICMJE.org.  

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)