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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

Author Guidelines

Manuscript Submission:

Please send one copy of the manuscript, double-spaced with ample margins, along with a cover letter signed by all authors, or send the article by email directly to:

Dr Yam Bahadur Roka MBBS. MS.MCh.IFAANS. Skull Base Fellow
Chief of Neurosurgery
Neuro Cardio and Multispeciality Hospital
Biratnagar 13
Nepal
email: njns2004@yahoo.com or dryamroka@yahoo.com

In addition either email-attach or send a computer diskette copy (the preferred software for word processing is Microsoft Word for Windows) of the manuscript along with the hard copy. Incorrectly prepared manuscripts may result in delays in the review process and may be returned to the author (s) for correction.

Peer-Review Process

Nepal Journal of Neuroscience invites two reviewers per article. Each reviewer is given 2 weeks for their initial response or acknowledgement and 4 weeks to complete a review. All reviews are double-blinded.

The final decision on accepting a submission for publication rests with the Editor-in-Chief.

Copyright and Permissions

Copyright is transferred to the Nepalese Society of Neurosurgeons (NESON).

Creative Commons Licence
Articles in the Nepal Journal of Neuroscience are Open Access articles published under a Creative Commons Attribution-NonCommercial 4.0 International License. This license permits use, distribution and reproduction in any medium, provided the original work is properly cited and is not used for commercial purposes.

Article Processing Charges

There are no article submission or processing fees for the submitted articles.

Colour figure charges: The journal does not charge authors for the figures in either black and white or colour.

Manuscript Preparation:

Case Report: word count from 1000 to 1500, number of reference maximum up to 10, number of figures maximum upto 4, number of authors maximum up to 4

Original article: word count maximum upto 3000, number of reference maximum up to 25, number of figures maximum upto 6 and number of tables maximum upto 4, number of authors maximum up to 8

Review article: word count maximum upto 3000, number of reference maximum up to 25, number of figures maximum upto 6 and number of tables maximum upto 4, number of authors maximum up to 8

Neuro view box: word count maximum upto 350, number of references should be 3, number of figures maximum upto 4, number of authors maximum up to 4

Title Page: The manuscript must include a title page that includes the title of the article and the full names of all authors with their respective highest academic degree and institutional affiliation. Also, include the full name and full address including the telephone, facsimile numbers and email address of the corresponding author. Only the corresponding author should communicate with the Editorial Board for matters regarding each manuscript. A running head along with a list of key words (minimum three and maximum six) should be included in the title page as well.

Abstract: The manuscript must contain an abstract of no more than 250 words. Abstract should begin with a clear statement of the purpose of the paper followed by methods to achieve the study goals and summary of the results. It should end with the author’s conclusions.

Key Words: Key words should be placed after the abstract and should include three to six words or phrases that will assist in indexing and retrieval of the work.

Text of the Article: Text of the article should be divided into Introduction, Materials and Methods, Results, Discussion and Conclusions. All pages must be numbered consecutively, starting with the title page as “page 1.”

Introduction: The introduction should begin with a brief literature review followed by a concise summary of the rationale for undertaking the study.

Materials and Methods: This section should be short yet should include enough details so that methodology is clearly understood. While reporting experiments in human subjects or animals or randomized trials, indicate in this section approval from the institution review or ethics committee for this study where the study was undertaken. If the topic is considered sensitive, the Editorial Board may ask for the original copy of the approval letter. Photographs disclosing the patient’s identity must be accompanied by a signed form from the patient or the family capable of giving consent permitting publication.

Results: This section should concisely summarize the findings of the study with appropriate tables and figures if necessary. Limit the number of tables and figures to a maximum of seven.

Discussion: This section should concisely emphasize the major findings of the study or investigation and their significance with appropriate reference of previously published studies in a similar topic. This section should emphasize why the study in question is important and how the publication of the article will help in the advancement of the science.

Conclusions: This section should restate the major findings of the study and address their potential implications.

Investment/Financial Disclosure: Manuscripts of any type that discuss a particular instrument, equipment, devise, drugs, or methodology must contain a statement indicating whether any author has a financial interest in the subject under discussion. Any sources of financial support should be listed along with the name(s) of the grantor(s).

Acknowledgements: Concise acknowledgement of contributors not listed as authors is welcome.

References: All references must be alphabetized by the author’s last name and cited in text in superior numbers. Abbreviations should conform to the style of Index Medicus. The following are not acceptable in a bibliography and must be cited in the text as unpublished data: proceedings, posters, and presentations from meetings; personal communications and submitted but not accepted manuscripts. Authors are responsible for the content of the references. It is our policy to verify the accuracy and completeness of all references. If a reference is not available in our library and not obtainable with ‘reasonable’ efforts, we may contact you and request a copy for verification. Examples of appropriate reference are as follows.

Journal: Ammirati M, Vick N, Liao YK, et al: Effect of the extent of surgical resection on survival and quality of life in patients with supratentorial glioblastomas and anaplastic astrocytomas. Neurosurgery 21:201-206, 1987

Abstract: Schiffer LM, Braunschweiger FG: Glioblastoma cell kinetics and effects of in vitro hyperthermia. Proc AM Assoc Cancer Res 20:300, 1979 (Abstract)

Letter: Drake CG: Report of World Federation of Neurological Surgeons Committee on a universal subarachnoid hemorrhage grading scale. J Neurosurg 68:985-986, 1988 (Letter)

Foreign Language Journal: Loiseau H, Castel JP, Stoiber HP: Clinical, neuroradiologic and developmental aspects of idiopathic benign subarachnoid hemorrhage (subarachnoid hemorrhage of unknown cause). Retrospective study of 65 cases. Neurochirurgie 35:222-228, 1989 (French)

Authored Book: Jefferson G: The invasive Adenomas of the Anterior Pituitary. Springfield, III: Charles C Thomas, 1995, pp 56-60

Article or Chapter in an Edited Book: Seiler R, Newell DW: Subarachnoid hemorrhage and vasospasm, in Newell DW, Aaslid R (eds): Transcranial Doppler. New York: Raven press, 1992, pp 101-107

Entire Edited Book: Suzuki J (ed): Cerebral Aneurysms. Experiences with 1000 Directly Operated Cases. Tokyo: Neuron, 1979

Web Site Article: Author or Organization name: Title of article. (http://www.url) [Accessed  12 March, 2004]

Figures: All figures should be of the highest possible quality and free of scratches and creases. All figures approved by the Editorial Board will be published free of charge. Figures that are submitted in colour are automatically published in colour. One copy of each figure must be provided. The back of each figure must be clearly labeled in pencil, including the correct orientation, and consecutively numbered in relation to their appearance in the text. Apply letters and arrows directly to the figure. Electron micrographs must contain measurement bars to indicate their magnification. Photomicrographs must be accompanied by their original magnification and type of staining method used. Please provide a legend for each figure on a separate page as figure legends.

Tables: Tables should be printed on individual pages and cited in numerical order in the text. Please provide a legend for each table.

Page Proofs:
Page proofs will be sent to the corresponding author once the article is accepted in the final form preferably via email for correction. Authors are encouraged to return the proofs as soon as possible preferably within 48 hours. Failure to return the proofs may result in the delay in the publication of the article.

Disclaimer:

The statements and opinions expressed in Nepal Journal of Neuroscience are those of the authors and advertisers as indicated, and do not necessarily represent the views of the editors of Nepal Journal of Neuroscience. Unless otherwise specified, the editors and publisher disclaim any responsibility or liability for such material.

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)