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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in Microsoft Word, RTF, or WordPerfect document file format.
  • When available, the URLs to access references online are provided, including those for open access versions of the reference. The URLs are ready to click (e.g., http://pkp.sfu.ca).
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review) have been followed.

Author Guidelines

1. Manuscript submission: The Journal accepts high quality original works on the strict condition that they have been submitted only to it, that they have not been published already, neither are they under considerations for publication, nor in press elsewhere. Papers which have previously appeared on conference proceedings will be also considered but they should be indicated at the time of submission. Authors should send a doc file of the paper to njoe@thehorizononline.com. In addition to electronic submission, two copies of the complete manuscript should be sent to the Editor-in-Chief, The Nepalese Journal of Engineering, P.O. Box: 8975, EPC 2487,Kathmandu, Nepal. For details see point 4. 2. Manuscript preparation Form/ style: ■ Language: Manuscript must be written in English. ■ Paper: Manuscript must be typed on one single side of A4 paper only. ■ Font: Times New Roman Font of size 12 should be used throughout. ■ Margin: Margin of one and half inch must be provided for left side and one inch for other sides of paper. ■ Column and Spacing: Manuscript must be single column, double spaced throughout for peer reviewing purpose. ■ Length: Original Articles, Review Articles, Conference Proceedings should not be over 15 manuscript pages in length; Book Reviews should not be over 5 manuscript pages in length. ■ Spelling and terminology: Authors should employ technical terms with care, using existing terms when defined by earlier authors and carefully specifying the sense in which they intend ambiguous terms. American spelling is preferred to British spelling. All manuscripts are subjected to copy editing. Authors are requested to consult a copy of the Journal before the paper is prepared, to ensure that the requirements concerning text style are observed. Title Page: The title page must be in a separate page and must contain the title, the complete name (s) of author (s), the name and full address of the laboratory or the institution where the work was done, the affiliation (s) and address (es) of the author (s), the telephone number, fax number and e-mail address of the communicating author. The title should not be of more than 100 letters and spaces. Avoid the use of words such as “Study on”, “Investigation on”, and “Observation on” in Titles. Abstract: Abstract of 150-250 words is required. An abstract should contain the principal objective(s) and scope of work along with the methodology utilized followed by results and conclusions. Key words: Key words must not exceed 6 for indexing purpose. It should be representative of the content of the whole article and characteristic of the terminology used within the particular field of study. Introduction: The introduction should be brief and include the nature and scope of the problem investigated, review of pertinent literature, and methodology used. Extensive review of the literature is not desirable. Conclusions: Include the summary statement of the main conclusions. Author’s Biographies: Author(s) should supply a brief biographical summary with black and passport size photo, for the identification purpose. Acknowledgements: A brief acknowledgement recognizing all funding sources supporting the work and institutional and corporate affiliations of the authors should appear at the end of text. Appendixes: These should include only those materials which are needed to substantiate points made in the text but are not good enough to be placed in the text. References to appendixes must be made in text. References: References should include only those works that are cited in the text and have been published or accepted for publication. References should be cited in alphabetical orders and numbered in Arabic numerals accordingly. Use American Psychological Association (APA) publication manual for both the text and reference list. Examples: ■ Journal Paper Non-Continuous Pagination Maskey, P.N. (2005). Generation of site-dependent earthquake ground motion parameters. The Nepalese Journal of Engineering, 1(1), 1-11. Continuous Pagination Loehr, R.C., & Overcash, M.R. (1985). Land treatment of wastes: Concepts and general design. Journal of Environmental Engineering, 111,141-60. ■ Book Single Author Bernier, R.M.(1979).The Nepalese Pagoda origins and style. New Delhi: S.Chand and Company. Multiple Authors Terzaghi, K., Peck, R.B., & Mesri, G. (1996). Soil mechanics in engineering practice (3rd ed.). New York: John Wiley and Sons. For more information concerning the APA reference style, visit http://www.english.uiuc.edu/cws/wworkshop/writer_resources/citation_styles/apa/apa.htm Responsibility for the accuracy of references rests entirely with the authors. Tables: Tables should appear on a separate page at the end of the paper (References) and should be consecutively numbered in Arabic numerals. References should be made in the text for each table. Each table must have a title followed by a descriptive legend. Table of size larger than A4 paper (after providing margin) should be split into two pages. Footnotes to table should be indicated by superscript lowercase letters or asterisks for significant values and other statistical data. Illustrations: These include line drawings (graphs) and photographs. ■ Graphs should appear on the separate page (after Table) and should be consecutively numbered using Arabic numerals. References should be made in the text for each graph. Each graph must have a caption and a descriptive legend. ■ Photographs should be glossy prints of good contrast and gradation and of double the intended size. Photographs should appear on the separate page (after Tables and Graphs) and should be consecutively numbered using Arabic numerals. References should be made in the text for each photograph. Each photograph must have a caption. ■ Suggested illustrations formats: TIFF, GIF, EPS, and JPG. Files should be at least 300 dpi. Equations and Formula: All mathematic equations and formula should be shown on separate line and centered. Equations should be consecutively numbered using Arabic numerals in parenthesis on the right margin. Subscripts and superscripts used should be clearly shown. Greek letters should be used when it is absolutely necessary. Footnotes: Footnotes should be used when it is absolutely necessary for further clarification and explanation and consecutively numbered in Arabic numerals and placed at the foot of the manuscript and not at the end of paper. Abbreviations: Any word or words to be abbreviated should be written in full when first cited followed by the abbreviation in parenthesis. Avoid use of abbreviation in Title and Abstract. ■ A separate paragraph headed as “Abbreviations” before the Introduction is desirable, in case of large number of abbreviations. ■ Units of measurement are abbreviated only when used with numerical values. For more on SI units and abbreviations, visit the website. http://www.bipm.org/en/si 3. Editorial procedure: All papers submitted are subject to peer review. ■ Manuscript which are returned to the authors for revision should be sent back within 4 weeks; otherwise they will be considered withdrawn. ■ Papers that do not confirm to the journal norms may be returned to the authors for revision before being considered for review procedure. 4. Electronic submission of manuscript Via electronic mail: Authors should send an ELECTRONIC VERSION (SOURCE FILES) . The Journal accept only Microsoft word processing format. Recommended formats for sending large files via e-mail: ■ Compression-.zip ■ Collecting files-.tar Via FTP: Please send larger files via ftp.thehorizononline.com. The author login for the ftp site is:author@thehorizononline.com Password: njoe Authors need to send notification of the uploaded materials at this e-mail address: njoe@thehorizononline.com. Via disk: Label the disk with the authors name and the title of the manuscript and mail to: P.O. Box: 8975, EPC 2487.Kathmandu, Nepal. 5. Proofreading: Proofreading is the responsibility of the author. The proofread copy should be returned to “The Horizon” within 48 hours of receipt. 6. Free copies: Two complementary copies of the journal will be sent by post to all corresponding authors and reviewers after publication. 7. Publication Charges: Authors are required to contribute US $2 per page of their final accepted manuscript as a publication charge.

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)