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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

Author Guidelines

The author (s) of the submitted manuscript acknowledges that the submitted paper has not been published or submitted for publication in any other journal. The author(s) will not submit the paper for publication elsewhere unless author(s) is informed that the paper may be submitted for publication after the assessment process is completed and the paper is rejected for publication in NJS. The author (s) also acknowledges that the submitted paper will not be withdrawn unless it is rejected for publication in NJS.

Manuscripts submitted to the journal as original articles should be divided into Title, Title page, Structured Abstract, Keywords, Main Text, Acknowledgements, Conflict of Interest, References, Appendices (if any) and Supportive/Supplementary Material (if any). The manuscript should be written in 10 pt Times New Roman font, 1.5 spaced between rows with 1 inch margins.

Manuscript Length
Original research paper: 4000-8000 words; Review article: 6000-12000 words; Short communication: 2000-5000 words.

Title
The title should be precise and brief. Authors should avoid the use of non-standard abbreviations. The title must be written in title case except for articles, conjunctions and prepositions in 12 pt Times New Roman font.

Title page
Title page should include paper title, author(s) full name and affiliation, corresponding author(s) names complete affiliation/address, along with phone, fax and email.

Structured Abstract
The abstract of an article should be clear, concise and accurate summary, having no more than 250 words. Use of abbreviations should be avoided and the references should not be cited in the abstract. Ideally, each abstract should include the following sub-headings, but these may vary according to requirements of the article.

  • Background
  • Objective
  • Materials and Methods
  • Results
  • Conclusion

Keywords
6 to 8 keywords must be provided.

Main Text
The main text should begin on a separate page. The text may be subdivided further according to the areas to be discussed, which should be followed by Conflict of Interest, Acknowledgements and Reference section. For review, the manuscript should be divided into title page, abstract and the main text. The text may be subdivided further according to the areas to be discussed, which should be followed by the Acknowledgements and Reference sections. The main text must be structured into separate sections as Introduction, Materials and Methods, Results, Discussion, Conclusion, Conflict of Interest, Acknowledgements and References. The Review Article should mention any previous important recent and old reviews in the field and contain a comprehensive discussion starting with the general background of the field. It should then go on to discuss the salient features of recent developments. The authors should avoid presenting material which has already been published in a previous review. The authors are advised to present and discuss their observations in brief. The manuscript style must be uniform throughout the text and 10 pt Times New Roman fonts should be used with 1 inch margin and 1.5 spaced. The full term for an abbreviation should precede its first appearance in the text unless it is a standard unit of measurement.

Greek Symbols and Special Characters
Greek symbols and special characters often undergo formatting changes and get corrupted or lost during preparation of manuscript for publication. To ensure that all special characters used are embedded in the text, these special characters should be inserted as a symbol but should not be a result of any format styling. All kinds of measurements should be reported only in International System of Units (SI).

Mathematical Material
Units
The following guidelines for using units should be observed.

  • The number (numeral) should be separated from the unit followed by a full space, e.g., 1.5 gm.
  • The units should have a single form for both singular and plural, i.e., 1.5 cm and 5.2 cm.
  • The symbols for units should be printed in lower-case roman type without periods. Units derived from proper names, however, should be abbreviated with initial capital letters, i.e., coulomb (C), Weber (Wb).
  • The abbreviated form of a unit must be used after a number given in numerals: 1 cm (not 1 centimeter).
  • Decimal multiples of units should be indicated by the use of prefixes. The combination of prefix and unit symbol is treated as a single symbol. For instance, such a combination can be raised to a power, i.e., cm2. Compound units should be written as 1 g cm2 or g cm2 s-2, with a thin space between unit parts. Avoid ambiguous compound units, e.g., 2 J/cm3/s. Write instead, for example, 2 J cm -3 s-1.

Symbols
Mathematical symbols must be defined immediately where they are introduced.

Characters
Character fonts:
The italic font should be used for mathematical symbols along with variables. However, the constants appearing with the symbols or variables should not be italic. For instance,

Equation numbering
A principal equation and subordinate equations may be numbered (1), (1a), (1b), etc.

Bracketing and Grouping sequence
For the purpose of grouping, the sequence of bracketing preferred is {[()]}, working outwards in sets ( ), [ ], and {}.
{ [ (
 { [ ( ) ] } ) ] }

Fractions
Fractions can be “built up” with a fraction bar,  , “slashed” with a solidus, (a + b)/c, or written with a negative exponent, (a + b)c-1. In text all fractions must be either slashed or written with a negative exponent.

Mathematical terms
The use of the following standard symbols is recommended.



Conflict of Interest
Any potential conflict of interest must be clearly acknowledged under the heading ‘Conflict of Interest’.

Acknowledgements
All individuals listed as authors must have contributed substantially to the design, performance, analysis, or reporting of the work. Anyone (individual/company/institution) who has substantially contributed to the study for important intellectual content, or was involved in the in drafting or revising the manuscript must also be acknowledged. Any financial support/funding should be acknowledged. The corresponding author is responsible for obtaining permission from all co-authors for the submission of any version of the manuscript and for any changes in the authorship.

References
References and citations must be in APA style. Please visit the website for http://www.apastyle.org/ details.

References
References and citations must be in American Psychological Association (APA) style. Some examples are as follows.

Journal Articles with DOI
Bhandari, S., Paudyal, I., Khanal, S. P., & Thapa, S. S. (2014). Effect of phacoemulsification surgery on various parameters in patients with glaucoma. Nepal J Opthalmol, 6(11), 46-55.
http://dx.doi.org/10.3126/nepjoph.v6i1.10772

Journal Articles without DOI
Shrestha, S. L. (2013). Poisson model for linking children ever born with some key predictor variables in Nepalese women. Journal of Institute of Science and Technology, 18(2), 1-7.

Book
Sthapit, A. B., Yadav, R. P., & Khanal, S. P. (2009). Business statistics, Kathmandu, Nepal: Ashmita Book Publishers.

Edited Book
Shrestha, S. L. (Eds.). (2010). Statistical methods for environment, biological and health sciences. Kathmandu, Nepal: Ekta Books.

Conference Proceedings
Shobhadevi, Y. J., & Bidarakoppa, G. S. (1994). Possession phenomena: As a coping behaviour. In G. Davidson (Ed.), Applying psychology: Lessons from Asia-Oceania (pp. 83-95). Carlton, Australia: Australian Psychological Society.

Report
Department of Health Services. (2015). Annual report 2013/2014. Retrieved from http://dohs.gov.np/wp-content/uploads/2014/04/Annual_Report_2070_71.pdf

Magazine/Newspaper article
Goodwin, D. K. (2002, February 4). How I caused that story. Time, 159(5), 69.

Thesis
Liu, G. (2014). Improving corporate Internet reporting in China (Doctoral thesis, University of Waikato, Hamilton, New Zealand).

Webpage
Statistics New Zealand. (2007). New Zealand in profile 2007. Retrieved from http://www.stats.govt.nz

Supportive/Supplementary Material
We do encourage to append supportive material, for example, a PowerPoint file containing additional screenshots, a Word or PDF document showing the original instrument (s) used, a video, or the original data (STATA/SPSS files, Excel files, Access database files, etc.).

Appendices
In case there is a need to present lengthy, but essential methodological details, use appendices, which can be a part of the article. An appendix must not exceed three pages. The information should be provided in a condensed form, ruling out the need of full sentences. A single appendix should be titled APPENDIX, while more than one can be titled APPENDIX A, APPENDIX B, and so on.

Tables, Figures/Illustrations, Picture and equations
Tables, figures, pictures and equations should be numbered. These should be placed at appropriate spaces in the text and should be submitted in separate files along with in the text.

Tables

  • Data tables should be submitted in Microsoft Word table format.
  • Each table should include a title being explanatory in itself with respect to the details discussed in the table.
  • Table number in bold font i.e. Table 1. should follow a title. The title should be in small case with the first letter in caps.
  • Tables should be embedded in the text exactly according to their appropriate placement in the submitted manuscript.
  • Columns and rows of data should be made visibly distinct by ensuring that the borders of each cell are displayed as black lines.
  • Tables should be numbered in Arabic numerals sequentially in order of their citation in the body of the text.

Figures

  • Each figure should include a title being explanatory in itself and should be placed below the figure.
  • Figure number in bold font i.e. Fig1. should follow a title. The title should be in small case with the first letter in caps.
  • Figures should be embedded in the text exactly according to their appropriate placement in the submitted manuscript.
  • Figures should be numbered in Arabic numerals sequentially in order of their citation in the body of the text.

Scaling/Resolution

Requirement

Width = 8.5 inches OR Width= 7791px

Height = 11 inches OR Height = 4724px

Pixels/Centimeter = 300 DPI (minimum)

 

Formats
For illustrations, the following file formats are acceptable:

  • PDF, PNG, Microsoft Word (version 5 and above; figures must be a single page), PowerPoint (figures must be a single page), JPEG 

Supportive/Supplementary Material
We do encourage to append supportive material, for example a PowerPoint file containing additional screenshots, a Word or PDF document showing the original instrument(s) used, a video, or the original data (STATA/SPSS files, Excel files, Access dB files, etc.) provided it is inevitable or endorsed by the journal's Editor.

Authors and Institutional Affiliation
The names of the authors should be provided according to the previous citations or as the authors would want them to be published along with the institutional affiliations, current address, telephone, cell & fax numbers and the email address. Email address must be provided with an asterisk in front of the name of the principal author. The corresponding author(s) should be designated and their complete address, business telephone and fax numbers and e-mail address must be stated to receive correspondence and galley proofs.

Submission of manuscript
The manuscript must be submitted in Word and PDF files through email: njs.cds.tu@gmail.com addressed to the Managing Editor of the journal.

Corresponding Address
Central Department of Statistics
Tribhuvan University
Kirtipur, Kathmandu, Nepal
Email: njs.cds.tu@gmail.com; njs@tucds.edu.np
Phone No: 977-01-4331710

Copyright
© Central Department of Statistics, Tribhuvan University, Kirtipur, Kathmandu, Nepal

The author of article must sign the copyright permission or the author must assign copyright to the Central Department of Statistics, Tribhuvan University prior to publication.

All rights reserved.

Editorial Review
The review process starts with editorial review of the submitted articles. The main objective of the editorial review is to decide whether the submitted article is good enough to be forwarded for peer review or not. If corrections are required at this stage regarding overall writing of the paper and whether authors have followed the guidelines of the journal are checked. The main requirement at this stage is to check whether the submitted paper is suitable for publication in the journal or not and has substantial content that is required for publication in NJS. If a paper fails at this stage, the paper will be returned back to the author with notice. Editorial review is accomplished with at least three of the editorial board members.

Peer Review
Peer review is done with two reviewers blinded about the authors name except in the case if an editorial board member is peer reviewer. Detail review of the paper is done at this stage covering every aspect of the paper except formatting. Peer review is sent to accomplished and prominent statisticians, professors or professionals working in government or other sectors. In the review, a reviewer needs to categorical state whether a paper is rejected, needs major/minor corrections for acceptance or accepted without any need for correction. Based upon the peer review report, the final decision about the paper is made jointly by the editor-in-chief and managing editor of the journal. In case, if an editorial board member is an author, then the member will not have any role in selection of peer reviewer or role in any decision making process regarding the paper.

The entire review process is scheduled to be completed within about two months. However, this will depend upon the selection of the peer reviewer and the duration spent in peer review process.

Language
Manuscripts submitted containing language inconsistencies will not be published. Authors must seek professional assistance for correction of grammatical, scientific and typographical errors.

Proof reading
Authors are required to proofread the PDF versions of their manuscripts before submission. To avoid delays in publication, proofs should be checked immediately for typographical errors and returned within one week. Major changes are not acceptable at the proof stage. If unable to send corrections within one week due to some reason, the author(s) must at least send an acknowledgement on receiving the galley proofs or the article will be published exactly as received and the publishers will not be responsible for any error occurring in the manuscript in this regard.

The corresponding author will be solely responsible for ensuring that the revised version of the manuscript incorporating all the submitted corrections receives the approval of all the authors of the manuscript.

Copyright letter
It is a mandatory requirement that a signed copyright letter needs to be submitted along with the manuscript by the principal author and corresponding author (both needs to sign if principal author is different from corresponding author) declaring the potential competing interests, acknowledging contributions from authors  and certifying that the paper is prepared according to the 'Author Guidelines'. All inconsistencies in the text and in the reference section, and any typographical errors must be carefully checked and corrected before the submission of the manuscript. The article contains no such material or information that may be unlawful, defamatory, fabricated or plagiarized. The authors acknowledge that the publishers have the legal right to take appropriate action against the authors for any of such violations.

License agreement
Principal author needs to agree and sign the License Agreement with the publisher of NJS for the purpose of granting licensing right of publication in NJS.

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)