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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

Author Guidelines

GENERAL
Sunsari Technical College Journal (STCJ) publishes papers reporting original research work, critical up-to-date research notes, topics of current interest and brief communications on all aspects of biomedical and scientific research. The articles should be submitted to editorial@stc.edu.np. The received manuscripts will be subjected editorial decision and to blind peer review process before acceptance.

LEGAL REQUIREMENTS
It is necessary to send along with the manuscript, an undertaking signed by all the authors that

  1. The contents, in whole or in part, for the paper entitled “……..” submitted to Sunsari Technical College Journal (STCJ) have not been published and are not under the consideration of any other Journal for publication
  2. If accepted for publication in STCJ, the contents in whole or in part will not be published in any other Journal
  3. Authorship of the paper will not be questioned by any one of the authors or by any other person whose name is not given
  4. The Editor-in-Chief, the members of the Editorial Board, Managing Editors and Scientific Advisory Committee, Sunsari Technical College Journal and the Publisher will not be responsible for either the views expressed in the article, or any possible controversy regarding the authorship of the paper.
  5. Author should also ensure ethical committee clearance, if required. The undertaking should be sent to the Editor-in-Chief at the following address, till further notification :
  6. Copy right form including the signature of all the authors, should be provided during submission.

CATEGORIES OF PUBLISHED MANUSCRIPTS

Original Article:
The articles should not exceed 3000 words excluding references and abstracts and should describe new and confirmed findings. The article should be divided into Abstract, Introduction, Materials and Methods, Results & Discussion and References. It should be comprehensive, and critical on the topic of importance.

Short Communication:
A short communication should not exceed 1500 words and present a record of completed short investigation giving details of new methods or findings. Short communications may be preliminary reports for priority, development of newer methods, techniques, or new theories. The article should be divided into Abstract, Introduction, Materials and Methods, Results & Discussion and References.

Case Reports:
Case reports of special biomedical interest and Letter to Editor will be considered for publication.

Review articles/ Mini Reviews:
Concise reviews and mini reviews from eminent scientists/research workers are also invited. Review articles should not exceed 3,000 words.

MANUSCRIPT FORMAT
Title Page: This page should be concise, descriptive and informative. It should include:

  1. The title of the work
  2. The category under which submitted
  3. The authors’ full names (first name, middle initial(s),and surname)
  4. Affiliations (the name of department (if any), institution, city and state or country where the work was done), indicating which authors are associated with which affiliation
  5. The name, address, telephone and fax numbers and e-mail address of the corresponding author.

TEXT
The text should include the following :

Abstract should be restricted to summary of the important results and conclusion only without general statements. It should not exceed 250 words and be on first page without abbreviations and references. Up to 3-10 keywords should also be given at the end of the abstract. Introduction should define the reason for the study, the nature of the problem, and its relation to previous work, quoting the references by numbers within brackets in the order in which they are cited. Materials and Methods should contain sources of special chemicals, kits, animals, case material and all the actual methods employed briefly with references. Results and Discussion may be given separately or combined according to the discretion of the authors. Present the results in logical sequence using appropriate, tables and figures without duplication. Indicate the conclusions that may be drawn and place them in the context of a critical appraisal of previous work. Distinguish clearly new information from previous findings, and speculation from fact. Problems arising out of the study may be identified, and relevant hypotheses may be generated. Abbreviations and Units: Standard abbreviations should be used after giving the full names first time along with the abbreviation in parenthesis. Quantities and units should be as SI units or according to international practice. Concentrations be expressed on molar basis and Enzyme units as IU/L whenever possible.

Figures (with Legend) and Tables: To appear on separate pages and numbered consecutively (1, 2 etc.). Only standard symbols should be used for figures. Tables should have brief titles and without vertical lines. Statistical significance to be given as foot-note to the tables.

Acknowledgement: This should be brief. Personal acknowledgements will not be printed.

Statistics: Statistics should be completed in consultation with a biostatistician.

Drug names: Use generic names with the trade name in parenthesis.

References: This should be numbered in order of citation in the text at appropriate place in brackets in line with the text (e.g. 1). References in the end must be on separate sheets in serial order. They must be complete in Vancouver format. List all authors; if the number is seven or more, cite first six names followed by et al.

References must be in Vancouver Style given in the following format.

Articles
Harris EK. Statistical principles underlying analytic goal-setting in clinical chemistry. Am J Clin Pathol 1979; 72:374-82. Savory J, Wills MR. Trace metals: essential nutrients or toxins. Clin Chem 1992;38:1565-73.

Supplements
Williams DN. Reducing costs and hospital stay for pneumonia with home intravenous cefotaxime treatment: Results with a computerized ambulatory drug delivery system. Am J Med 1994; 97(Suppl 2A):50-5.

Abstracts
Henney AM. Chronic plaque or acute rupture? The yin and yang of vascular tissue remodeling [abstract]. Atherosclerosis 1997; 134:111.

 Books and Monographs
Kahn CR, Weir GC, editors. Joslin’s diabetes mellitus, 13ed. Philadelphia: Lea and Febiger, 1994: 1068pp.

Book Chapters
Karnofsky DH, Burchenal JH. The clinical evaluation of chemotherapeutic agents in cancer. In: Macleod CM, editor. Evaluation of chemotherapeutic agents. New York: Columbia University Press, 1949: 191-205.

Proceedings as Book
Zowghi D, Ghose AK, Peppas P. A framework for reasoning about requirements in evolution. In: Foo N, Goebel R (eds) PRICAI’96: topics in artificial intelligence. 4th Pacific Rim conference on artificial intelligence, Cairns, August 1996.

Paper presented at a conference
Chung S-T, Morris RL. Isolation and characterization of plasmid deoxyribonucleic acid from Streptomyces fradiae. Paper presented at the 3rd international symposium on the genetics of industrial microorganisms, University of Wisconsin, Madison, 4– 9 June 1978 Patent Norman LO. Lightning rods. US Patent 4,379,752, 9 Sept 1998

Thesis
Reference to a thesis must be made if it is unavoidable. Ratnakar P. Biochemical studies of Allum sativum Linn. (Garlic) Ph.D. thesis, Delhi University, Delhi:1992 p 87. Internet publication/Online document Doe J. Title of subordinate document. In: The dictionary of substances and their effects. Royal Society of Chemistry. Available via DIALOG. http://www.rsc.org/dose/title of subordinate document. Cited 15 Jan 1999

Unpublished work and personal communication
May be included, If absolutely necessary, in the text Sinha KP, Personal communication; Shukla, R. et al. unpublished results

Publication Charges from Authors: None  

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)