Submissions

This journal is not accepting submissions at this time.

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in Microsoft Word file format.
  • Where available, DOIs for the references have been provided.
  • The text is 1.5 line-spaced; uses Book Antiqua 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

Submissions should be made on the JAC website: https://jacjournal.org/jac/index.php/jac

1.1 Open Access
Journal of Ayurveda Campus (JAC) is a peer reviewed, open access journal. All articles published by Journal of Ayurveda Campus (JAC) Limited are selected by an in-house editor and fully peer-reviewed by external reviewers. All articles published open access will be immediately free for everyone to read, download, copy and distribute. The author does not have any publication charges for open access.

1.2 Copyright
Upon acceptance of an article, authors will be asked to complete a “License to Publish”. Acceptance of the license will ensure the widest possible dissemination of information. An e-mail will be sent to the corresponding author confirming receipt of the manuscript together with a “License to Publish” form. If excerpts from other copyrighted works are included, the author(s) must obtain written permission from the copyright owners and credit the source(s) in the article.

That the author(s) acknowledge that all articles published by Journal of Ayurveda Campus (JAC) team are selected by an in-house editor and fully peer-reviewed by external reviewers. Journal of Ayurveda Campus (JAC) applies the Creative Commons Attribution Non Commercial license, which permits others to distribute, remix, adapt, build upon this work non-commercially, and license their derivative works on different terms, provided the original work is properly cited and the use is non-commercial.

1.3 Article Processing Charge
The Article Processing Charge (APC) and publication fee is waived for solicited manuscripts. Articles processing charges and submission charges are free. All accepted papers will be published free-of-charge.

1.4 Privacy Policy
Journal of Ayurveda Campus (JAC) is committed to the protection of your personal information. See the full Privacy Statement.

1.5 Disclaimer Statement
All rights reserved the Publisher and Editors cannot be held responsible for errors and any consequences arising from the use of information contained in this journal. Views and opinions expressed in this journal belong to authors and do not necessarily reflect those of the editorial board.

2. Guidelines for manuscript preparation, submission, and manuscript format
Manuscripts should be submitted by one of the authors of the manuscript through the online Submission System. All contributions should be written in English. All articles must be prepared by Word-processing Software, using 12 pt Book Antiqua font and 1.5 line spacing with ample margins. There is no page limit. Submissions by anyone other than one of the authors will not be accepted. The submitting author takes responsibility for the paper during submission and peer review. If some technical reason submission through the Submission System is not possible, the author can contact the support contact.

2.1 Terms of submission
Papers must be submitted on the understanding that they have not been published elsewhere and are not currently under consideration by another journal published. The submitting author is responsible for ensuring that the article’s publication has been approved by all the other coauthors. It is also the authors’ responsibility to ensure that the articles emanating from a particular institution are submitted with the approval of the necessary institution. Only an acknowledgment from the editorial office officially establishes the date of receipt. Further correspondence and proofs will be sent to the author (s) before publication unless otherwise indicated. It is a condition of submission of a paper that the authors permit editing of the paper for readability. 

2.2 Manuscript types

2.2.1 Editorial
Editorial board members are invited to make comments on an important topic in their field, regarding its current research status and future directions that will promote development of this discipline.

2.2.2 Reviews
These are systematic and critical assessment of recent literatures on a particular issue of Ayurveda Medicine. The ethnic feature, regional distribution, and/or historical records about Ayurveda Medicine must be indicated.

2.2.3 Original Articles
This is the most important forum for authors to submit their works representing clinical studies and experimental researches. For randomized controlled trials, approval by ethics committee, signed informed consent from each subject and clinical trial registration number must be stated. The ethnic feature, regional distribution, and/or historical records about Ayurveda Medicine must be indicated.

2.2.4 Papers for Debate
Papers for debate are appropriate for preliminary reports of work or the study that provided limited amounts of data. It can be a new research method or animal model of Ayurveda Medicine, and can be an academic problem of Ayurveda Medicine which is seldom concerned. The author must have an in-depth understanding for relevant literature and conduct a systematic analysis for the limited research data.

2.2.5 Case Reports
These are brief reports of individual clinical cases, especially cases difficult-to-treat by conventional medicine means but benefit from Ayurveda Medicine with objective evidences (e.g., imaging data, photos of pathology or special physical signs) before and after treatment. We will protect the privacy of the patients and declare these reports only for research use.

3. Submission
Submissions should be made on the JAC website: https://jacjournal.org/jac/index.php/jac

On submission, you will be asked to provide a cover letter. Please use this to explain why your manuscript should be published in the journal and to elaborate on any issues related to our editorial policies detailed in the instructions for authors. Manuscripts for research articles should be divided into the following sections:

  • Title page
  • Highlight
  • Abstract
  • Background or Introduction
  • Methods
  • Results
  • Discussion
  • Conclusions
  • List of abbreviations used (if any)
  • Conflicts of Interest
  • Acknowledgements
  • References
  • Figure legends (if any)
  • Tables and captions (if any)

3.1 Title Page
This page includes the title of the article which should be concise but informative; name of department (s) and institution (s) to which the work was done; address, telephone and fax numbers, and E-mail address of the author responsible for correspondence about the manuscript; and any grant support should be mentioned on this page. 

3.2 Highlight
Please write a summary of no more than 35 words to present the core content of your manuscript, highlighting the most innovative and important findings and/or arguments. The purpose of the Core Tip is to attract readers’ interest for reading the full version of your article and increasing the impact of your article in your field of study.

3.3 Abstract and Key Words
The abstract (of no more than 300 words) of research articles should consist of four paragraphs, labeled Objective, Methods, Results, and Conclusions. They should state the purpose of the study or investigation, basic procedures, main findings (give specific data and their statistical significance), and the conclusions. This four-part form does not apply to other types of articles. Provide 3-6 key words below the abstract.

3.4 Text
Introduction: State the purpose of the article. Give a brief, relevant background to the study. The ethnic feature, regional distribution, and/or historical records about non-drug therapy must be indicated.

Methods: Describe the subjects (patients or laboratory animals, and the controls, including criteria for selection) clearly. Describe the methods, apparatus and procedures in sufficient detail. Identify precisely the integrative medicine used, including the therapy name(s), couse of treatment(s).

Results: Present the results in the text, tables and illustrations concisely, and do not repeat in the text all the data in the tables or illustrations; summarize only important observations.

Discussion: Emphasize the new and important aspects of the study in the integrative medicine area and the conclusions that follow from them. Include the implications of the findings and their limitations, as well as implications for future research. State new hypotheses when warranted, but clearly label them as such.

3.5 Conflicts of Interest
At the end of the text, under a subheading 'Conflict of interest statement' all authors must disclose any financial and personal relationships with other people or organisations that could inappropriately influence (bias) their work. Examples of potential conflicts of interest include employment, consultancies, stock ownership, honoraria, paid expert testimony, patent applications/registrations, and grants or other funding.

3.6 Acknowledgements
The role of a medical writer must be included in the acknowledgements section, including their source(s) of funding. Authors should obtain permission to acknowledge from all those mentioned in the Acknowledgements. Please list the source(s) of funding for the study, for each author, and for the manuscript preparation in the acknowledgements section.

3.7 References
These should be numbered consecutively in order in which they are first mentioned in the text (not in alphabetic order) and placed as endnote. In the text they should be indicated above the line (superscripted). It should be in without end note format. Use the style of the examples mentioned below, which are based on the formats used by the National Library of Medicines (NLM) in Index Medicus. The titles of journals should be abbreviated according to the style used in Index Medicus. Use complete name of the journal for non-indexed journals. Avoid using abstracts as references. Information from manuscripts submitted but not accepted should be cited in the text as "unpublished observations" with written permission from the source. Avoid citing a "personal communication" unless it provides essential information not available from a public source, in which case the name of the person and date of communication should be cited in parentheses in the text.

The commonly cited types of references are shown here, for other types of references such as newspaper items please refer to Vancouver / ICMJE Guidelines (https://www.icmje.org/ or https://www.nlm.nih.gov/bsd/uniform_requirements.html).

Articles in Journals

  1. Standard journal article (for up to six authors): 
    Deole YS, Ashok BK, Shukla VJ, Ravishankar B, Chandola HM.  Psychopharmacological Study on Antidepressant effect of Brahmi Ghrita. AYU Int Res J Ayurveda 2008; 29(2):77-83.
  2. Standard journal article (for more than six authors): List the first six contributors followed by et al. 
    Nozari Y, Hashemlu A, Hatmi ZN, Sheikhvatan M, Iravani A, Bazdar A, et al. Outcome of coronary artery bypass grafting in patients without major risk factors and patients with at least one major risk factor for coronary artery disease. Indian J Med Sci 2007; 61:547-54.
  3. Volume with supplement: 
    Shen HM, Zhang QF. Risk assessment of nickel carcinogenicity and occupational lung cancer. Environ Health Perspect 1994;102 Suppl 1:275-82.
  4. Issue with supplement: 
    Payne DK, Sullivan MD, Massie MJ. Women's psychological reactions to breast cancer. Semin Oncol 1996; 23(1, Suppl 2):89-97.

Books and Other Monographs

  1. Personal author(s): Ringsven MK, Bond D. Gerontology and leadership skills for nurses. 2nd ed. Albany (NY): Delmar Publishers; 1996. p. 465-78.
  2. Editor(s), compiler(s) as author: Norman IJ, Redfern SJ, editors. Mental health care for elderly people. New York: Churchill Livingstone; 1996. p. 465-78.
  3. Chapter in a book: Phillips SJ, Whisnant JP. Hypertension and stroke. In: Laragh JH, Brenner BM, editors. Hypertension: pathophysiology, diagnosis, and management. 2nd ed. New York: Raven Press; 1995. p. 465-78.

Electronic Sources as reference

Journal article on the Internet
Abood S. Quality improvement initiative in nursing homes: the ANA acts in an advisory role. Am J Nurs [serial on the Internet]. 2002 Jun [cited 2002 Aug 12]; 102(6): [about 3 p.]. Available from: https://www.nursingworld.org/AJN/2002/june/Wawatch.htm

Monograph on the Internet
Foley KM, Gelband H, editors. Improving palliative care for cancer [monograph on the Internet]. Washington: National Academy Press; 2001 [cited 2002 Jul 9]. Available from: https://www.nap.edu/books/0309074029/html/.

Homepage/Web site
Cancer-Pain.org [homepage on the Internet]. New York: Association of Cancer Online Resources, Inc.; c2000-01 [updated 2002 May 16; cited 2002 Jul 9]. Available from: https://www.cancer-pain.org/.

Part of a homepage/Web site
American Medical Association [homepage on the Internet]. Chicago: The Association; c1995-2002 [updated 2001 Aug 23; cited 2002 Aug 12]. AMA Office of Group Practice Liaison; [about 2 screens]. Available from: http://www.ama-assn.org/ama/pub/category/1736.html

References frm Ayurvedic Classical Texts and Samhitas:
The references from Ayurvedic Samhitas should be given in the following order:

Name of the original writer(s) of Samhita, Name of the Samhita, then editor,  name of the Sthana(part or section), serial number of chapter/Shloka(verse)number, edition number, name of the publisher, then year of publication; Page number (if specified only).

E.g. Agnivesha. Charaka samhita of Acharya Charaka, Dridhabala krit,  edited by Vaidya Jadavaji Trikamji Aacharya. Chikitsa Sthana. Ch.16, Ver. 10. 2nd edition,  Varanasi: Chaukhamba Sanskrit Sansthan; 1990. p. 222.

If the same Samhita or book is refereed two or more times then after quoting the full reference first time, on the second time write the word “Ibidem” followed by reference number (1) followed by name of the Samhita ‘Charaka Samhita’ and name of the Sthana, name of Adhyaya Number/ shloka number and at last page number if specific.

E.g. Ibidem Charaka Samhita(1), Grahani Chikitsa Adhyaya, 15/25;226.

If the reference is taken from the edited version or view of the editor on the original text, then the reference can include: Name of the editor, followed by designation like ‘editor’, and the reference from the Samhita as described above,

E.g. Jadavji T., editor. Charaka Samhita of AgniveshaChikitsa Sthana.  Ch.15, Ver. 20. 2nd edition,  Varanasi: Chaukhamba Sanskrit Sansthan; 1990. p. 225.

If the reference is quoted from a commentary of original text, then the reference can include: Name of the commentator, followed by designation ‘commentator’, and the reference from the Samhita as described above.

E.g. Chakrapanidutta, Commnetator. Charaka Samhita of Agnivesha,  Chikitsa Sthana. Ch.15, Ver. 20. 2nd edition,  Varanasi: Chaukhamba Sanskrit Sansthan; 1990. p. 225.

3.8 Tables
Each table should be numbered in sequence using Arabic numerals (i.e. Table 1, 2, 3 etc.).Tables should also have a title that summarizes the whole table, maximum 15 words. Detailed legends may then follow, but should be concise. Smaller tables considered to be integral to the manuscript. Columns and rows of data should be made visibly distinct by ensuring the borders of each cell display as black lines. Double-space tables (including any footnotes) and provide a title for each.

3.9 Figures and Illustrations
Medical and scientific illustrations will be created or redrawn in-house. If an outside illustrator has created a figure, the Journal reserves the right to modify to meet our specifications for publication. Please describe and clearly indicate all modifications, selective digital adjustments, or electronic enhancements in all digital images. Photographs should be provided as high-resolution component files. For photographs of patients' body parts, written and signed consent of the patient should also be sent or faxed to the editors.

3.10 Units of Measurement
Measurement of length, height, weight and volume should be reported in metric units (meter, kilogram, or liter) or their decimal multiples. All hematologic and clinical-chemical measurements should be reported in the metric system in terms of the International System of Units (SI).

3.11 Abbreviations and Terminology
Use only standard abbreviations. All abbreviations and acronyms are to be spelled out in full on their first appearance in the text. Avoid abbreviations in the title and key words. Herbs are to be presented by their common, pharmaceutical and pinyin or Latin names. Acupuncture terms are to be conformed to the World Health Organization nomenclature.

4. Ethics

4.1 Ethics of experimentation
Research published in Journal of Ayurveda Campus (JAC) must have been conducted to the highest ethical standards. The research must meet all applicable standards for the ethics of experimentation and research integrity.

4.1.1 Research involving humans 
Research involving humans, including studies that are observational, survey-based, or include any personal data, must have been performed in accordance with the declaration of Helsinki and must have been approved by an appropriate ethics committee. If a study has been granted an exemption from requiring ethics approval, this should also be detailed in the manuscript. Manuscripts may be rejected if the editor considers that the research has not been carried out within an appropriate ethical framework.

4.1.2 Research involving animals
Research involving animals (live or tissue), including observational studies, must state in the methods section that the research was conducted in accordance with the internationally accepted principles for laboratory animal use and was approved by the institutional human experimentation committee or equivalent, and that informed consent was obtained. The editors will reject papers if there is any doubt about the suitability of the animal procedures used.

4.1.3 Use of patient images or case details
Studies on patients or volunteers require ethics committee approval and informed consent, which should be documented in the paper.

4.2 Ethics in publishing

4.2.1 Originality and plagiarism
The authors should ensure that they have written entirely original works, and if the authors have used the work and/or words of others that this has been appropriately cited or quoted. Upon submission of any manuscript for consideration for publication in Journal of Ayurveda Campus (JAC), the scientific editor first performs a search of the Web of Science, Google, PubMed databases and Turnitin to make an initial assessment of potential academic misconduct related to the general features of the study and/or topical content.

4.2.2 Data access and retention
Authors may be asked to provide the raw data in connection with a paper for editorial review, and should be prepared to provide public access to such data.

4.2.3 Concurrent publication
An author should not in general publish manuscripts describing essentially the same research in more than one journal or primary publication.

4.2.4 Criteria for Authorship
Authorship credit should be given in accordance with the standard proposed by the ICMJE (https://www.icmje.org/), specifically, authorship is merited by (1) substantial contributions to conception and design of the study, acquisition of data, or analysis and interpretation of data; (2) drafting the article or making critical revisions related to important intellectual content of the manuscript; and (3) final approval of the version of the article to be published. Authors should meet conditions 1, 2 and 3. 

5. Manuscript language editing by authors
For non-native English-speaking authors, we strongly recommend that authors seek out and use the services of a professional editing service provider, either a professional English language editing company or a qualified colleague. Based on their good reputation and reliable quality, the following biomedical editing companies were recommended:

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 2 September 2025)