Submissions

Login or Register to make a submission.

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in Microsoft Word file format.
  • Where available, DOIs for the references have been provided.
  • The text is single-spaced; uses Times New Roman 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

General Information
The Journal of Nepal Hydrogeological Association (JNHA) is the annual publication of the Nepal Hydrogeological Association. This peer-reviewed journal is dedicated to disseminating original research across a broad spectrum of topics within hydrogeology, groundwater studies, hydrology, and glaciology. Additionally, it welcomes contributions from related fields such as engineering, environmental science, climate change, natural hazards, geotechnical engineering, remote sensing, natural resources, laws, and regulations connected to water issues. Research not related to water in any form will not be considered for publication.

The journal places a special emphasis on research centered on the Himalayan region but also welcomes studies from other parts of the world. It aims to publish scholarly articles that are based on extensive fieldwork, experimental results, theoretical analysis, numerical modeling, and innovative ideas.

Key guidelines for submissions include:

  • Manuscripts should not exceed 20 printed pages, inclusive of figures and tables.
  • All submissions undergo a rigorous review process.
  • Authors may suggest three potential reviewers, providing their names and email addresses to assist the editato the Journal of Nepal Hydrogeological Association (JNHA), authors affirm that the work is original, has not been published elsewhere in any form, and is not under consideration by another publication. Authors must also agree to transfer copyright to the Nepal Hydrogeological Association upon acceptance.

Correspondence and manuscript submissions should be directed to:

Editor-in-Chief: Nepal Hydrogeological Association (For duration: 2024-2026 address to Dr. Kabi Raj Paudyal, Central Department of Geology, Phone: +977-9851036129, Personal Email: paudyalkabi1976@gmail.com). Formal Email: editorial@nha.org.np and Website: https://nha.org.np/publications/journals/instruction-to-author.

Manuscript Preparation
Authors are required to submit an electronic copy of their manuscripts, formatted according to journal specifications, in 'MS Word' on A4 size paper (297 x 210 mm). Manuscripts should be written in clear and concise English, avoiding complex sentences and unnecessary jargon.

Organization of Manuscript:

  1. Title: It should be formatted in 14-point Times New Roman (TNR) type. Only capitalize the initial letters of words that are necessary, such as proper nouns or acronyms. Avoid capitalizing the first letter of each word unless required by standard conventions. Ensure that the title accurately reflects the content and focus of your research work.
  2. Author Names and Affiliations: Following the title, list the full names and affiliations of all authors in 12-point Times New Roman (TNR) type. For multiple authors, provide the affiliation for each author, which should include the full address, country, and email address. Indicate the corresponding author.
  3. Abstract: The abstract should be preceded by the heading "ABSTRACT" in all caps. The abstract itself should be less than 300 words, formatted in 12-point Times New Roman (TNR) type, aligned with the left margin. It should provide a concise and objective summary of the paper, presenting the information and results clearly and briefly. Include the overall scope of the research, emphasize new information, and state the main conclusions drawn from the study. Citation of literature in the abstract is discouraged.
  4. Keywords: Include fewer than seven keywords, each starting with an initial capital letter. These keywords should effectively represent the main topics and themes of your paper.
  5. Introduction: Provide background information, location and state the objectives of the research. Study of relevant literatures, previous works, research gaps or research questions or justification of the study can be included in this section.
  6. Methodology: Detail the methods and procedures used in the study.
  7. Main Body: Include data, results, and interpretations.
  8. Discussions: Analyze and discuss the findings.
  9. Conclusions: Summarize the main points and findings of the research.
  10. Acknowledgments: Recognize contributions and funding sources.
  11. References: List all references cited in the manuscript.

Illustrations
All figures (drawings, photographs, charts, etc.) and tables must be submitted as high-quality JPG images with a resolution of 300 dpi. Ensure that figures and tables are prepared in print-ready form. Figures should be clear, page-size-friendly, and utilize distinct lines, font sizes (8 to 10-point), and patterns (either black and white or color). Place type labels or scales directly on the photographs rather than on a separate overlay or in the caption. Use graphic scales instead of verbal scales on illustrations.

Tables should use 8 to 10-point Times New Roman (TNR) plain type. Use only three border lines: one above the heading, one below the heading, and one at the bottom of the table. The overall size of the table should be compatible with the journal's page size, fitting at one of the various stops (quarter, half, or full page). A4 is the standard size of the journal layout.

Style
Authors are responsible for ensuring that their manuscripts use approved geological and other scientific terminology correctly and are free of grammar and spelling errors. Consistency in capitalization, spelling, abbreviations, and dates must be checked thoroughly. Figure and table captions should be formatted in 10-point Times New Roman (TNR) bold type. Examples are as follows: Fig. 1: Drainage map of the study area/ Table 1: Analysis of water chemistry.

Acknowledgment
In the acknowledgment section, authors should mention any grant support, organizations, and individuals who have significantly contributed to the research.

References
Ensure that every reference cited in the main body of the manuscript is also included in the reference list, and vice versa. All references mentioned in the text, figures, captions, and tables must be listed in the reference section. Consistency and accuracy in citations are essential to maintain the integrity of the manuscript.

In-Text Citations

  • Single Author: Use the author's surname and the year of publication, e.g., (Sharma, 2020) or Pradhan (2021).
  • Two Authors: Include both authors' surnames and the year of publication, e.g., Paudyal and Paudel (2013) or (Paudyal and Paudel, 2013).
  • Three or More Authors: Use the first author's surname followed by "et al." and the year of publication, e.g., (Carosi et al., 2015) or Carosi et al. (2015).

References: The authors are organized in alphabetical and chronological order, every author separated by comma “,”. References by the same author, published in the same year should be distinguished using suffixes: 2020a, 2020b, 2020c. All author names are set in small letters. Publication/journal names are given in full title/name. Volume numbers are printed in bold and issue numbers are given in parenthesis followed by a comma and page numbers. Examples:

Author, A. 2023. Title of paper. Full name of journal, 31 (2) 200-215.

Author, B., Author, C., Author, D. 2024. Title of paper. Full name of journal, 35, 33-46.

Author, A. 2022. Title of book. Name of Publisher, place of publication, 303p.

Author, A. 2023. Title of contribution. In: Editor, A. (ed.), Title of book. Name of Publisher, place of publication,200p.

Author, A., Author, B. 2024. Title of contribution. In: Editor, A. & Editor, B. (eds.), Title of book. Name of Publisher, place of publication,150p.

Cover Photographs: High-quality photographs (TIFF file on min 400 resolution) related to the submitted manuscript is welcome for use on the cover page. However, it is not compulsory to use the cover photos.

Publication time: Currently the time between initial submission and publication of regular articles is about 1 year. Articles accepted for publication are generally published in order of submission. Exceptions can be made for papers of high scientific significance. The schedule of publication is 1st week of September.

Reprints: PDF files of published articles will be provided free of cost to authors.

If any queries, contact the editorial board at editorial@ nha.org.np

Copyright Notice

Authors are required to transfer their copyright to Nepal Hydrogeological Association.

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 1 May 2025)