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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in Microsoft Word file format.
  • Where available, DOIs for the references have been provided.
  • The text is single-spaced; uses Times New Roman 11-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

  • Manuscripts must be written in clear, concise and acceptable English and has to be consistent throughout the study either British or American.
  • The article must be submitted to the Editorial Board of Pokhara Nursing Campus and not be submitted simultaneously to other journals.
  • Manuscript must be submitted at and only electronic version is acceptable.
  • The submission should enclose the declaration letter, copyright letter, title page, ethical clearance letter, informed consent form for case report and the manuscript
  • The title page should include names of all authors, their institutional affiliations with their email address, mobile number of the author responsible for the correspondence.
  • Corresponding authors should clearly mention their address along with their email address and phone number.
  • Any addition, deletion or rearrangement of authors is not possible after the manuscript has been accepted for publication.

Preparation of Manuscript

The author should prepare the manuscript according to the guideline of the JNHSN. This journal follows the Introduction, Methods, Result and Discussion (IMRAD)format. Manuscript must be formatted as follows:

  • With 1spacing, font size of 11 in Times New Roman.
  • Heading: bold and title case
  • The pages should be numbered consecutively, beginning with the title page. Uniformity in the language is required.
  • There should be no abbreviations in Title and abstract; however, universally popular abbreviations such as HIV, WHO may be used.
  • Abbreviations should be fully spelled out at its first use.
  • Do not use ‘&’, ‘@’ in the text.
  • Standard International (SI) units should be used in the manuscript. For eg. BP should be in mm Hg, the temperature in °C.
  • Always abbreviate units when reporting numerical information. Write in full in a non-numerical context. e.g. The mean height was 48.2 cm. The length was measured in meters.
  • Write a percentage as % without a space between the number and the sign. Write one decimal point in the number throughout the study except in p value.
  • When starting a sentence with a number and unit, both must be spelled out as words e.g. Eighty-three milligrams of …………..
  • Put a space between number and unit e.g. 232.1 m.
  • Words, not numbers should begin a sentence.
  • Use 0 before the decimal point when writing numbers between -1 to 1.
  • Do not insert a tab, indent, or extra spaces before the beginning of a paragraph.
  • Do not use the software’s facility of automatic referencing, footnotes, headers, footers, etc. Do not use ‘O’ for zero (0) and ‘l’ for one (1).
  • The text of the article should be divided into sections with the headings and should commence on a new page in the following sequence: title page, abstract, keywords, introduction, materials and methods, results, discussion, conclusions, acknowledgment, references, tables, and figures.

The title page of the manuscript should contain:

  • Type of manuscript (original article, Review and case report)
  • Title of the article
  • Name of the authors: Family name(s) followed by first name(s), designation and institutional affiliations.
  • The second page should start with the title of the article (with no author name) followed by the abstract and the text.

For Original Article (Research Article)

The manuscript should not exceed 2500 words excluding abstract and references.

Abstract: The abstract should not be more than 250 words and must be presented in a paragraph format including title, objective, methodology, findings and conclusions of the study. The abstract should contain maximum of 5 keywords.

Introduction: This section provides a context or background with scientific reasoning from available research evidences to explain the rationale, justification for the study. The objectives should be included in the last paragraph of the background.

Methods and materials: This section should describe how and why a particular study was done in a particular way. This section should contain design, setting, duration, population, sample size, sampling technique, instruments used along with ethical considerations and statistical analysis and computer software used.

Findings: Findings of the study should be presented in a logical sequence in the text and table and descriptions, giving the main or most important findings first.

Discussion: Discussion section should include the new and important aspect of the study and compare the finding to other relevant study’s findings. Link the discussion with the objectives of the study. Include limitations of the study if any and mention any issues that are unsolved and need to be solved in future research

Conclusion: Conclusion should be short and to the point in line with the objectives of the study. Recommendation must also be added.

For Review Article

The review article should be of 3000 words excluding abstract and references.

Abstract: Cover the background, objectives and key message presented in the article. Text: Introduction background of the topic, objectives of the presentation, main body followed by conclusion.

References: References, citation and listing should be done using Vancouver style.

For Case Report

The cases that are interesting or rare with high clinical significance/ implications must be presented. The case report should not exceed 1000 words excluding abstract and referencing. The author should take written inform consent from the patient. The case report consists of abstract with keywords, introduction, case report, discussion, references, tables, figures, photographs.


  1. Prepare tables in Word format. Do not embed the table as Excel files or submit as photographs.
  2. Do not merge table cells, do not color the table, keep it as un-formatted as possible.
  3. Tables should be self-explanatory and should not duplicate textual material.
  4. Tables should be numbered in Arabic numerals, consecutively in the order of their first citation in the text and provide a brief title for each. Each and every table must be cited in the text. In the text, refer to every table e.g. As shown in Table 3, the …... Do not write “the table above” or “the table below.”
  5. The title is placed above the table. The title should follow legend “Table x: ” without quotes. Ensure that table title is brief but explanatory. Tables should be with not more than 10 columns and 25 rows. In-case of large tables, attach it in appendix.
  6. Give each column a short or an abbreviated heading.
  7. If p-value is to be used, its real value should be used; not as >0.05, <0.05, or significant. If it is 0, then it should be expressed as <0.001.
  8. Explanatory matter should be placed in footnotes, not in the heading.
  9. Explain all nonstandard abbreviations in footnotes, and use the following symbols in sequence: *, **, #, $.

Figures (Illustrations)

  1. Figures should be numbered consecutively according to the order in which they have been cited in the text.
  2. Letters, numbers, and symbols on figures should be clear and large enough to remain legible when the figure is reduced for publication.

Acknowledgments This section should state person/s and/or institution/s or funding agencies to whom the author has to acknowledge and should specify the nature of support.

Source of Financial support Grants and funds received for research, if any.

Conflicts of Interest Potential conflicts of interest (e.g. employment, affiliation, consultancy, honoraria, grants or other funding, etc.) should be disclosed.

References: References and citation should be done using Vancouver style.

Sources of Support
The Journal of Nursing and Health Sciences Nepal (JNHSN) is published by the Publication Committee, Pokhara Nursing Campus, Pokhara, which is a fully government institution so all expenses for the review of papers, website, hard copy publication and others are beared by the institution.

Article Processing Fees
The journal does not charge any processing fees for the publishing of articles because the journal is fully funded by the institution.

Publication Committee, Pokhara Nursing Campus, IOM,TU, Pokhara, Nepal

Copyright Notice
Copyright Publication Committee, Pokhara Nursing Campus, IOM, TU, Pokhara, Nepal

Copyright Information
Copyright on any research article in the Journal of Nursing and Health Sciences-Nepal is retained by the author(s). The authors grant Pokhara Nursing Campus permission to publish the articles and identify it as the original publisher. If accepted for publication, the article should not be published elsewhere in the same form, in any language, without obtaining consent from the Editor in chief.


  1. Authorship credit should be limited to those who have made a significant contribution to conception, design, execution, analysis, interpretation of the study, drafting the article, or revising it critically for intellectual content.
  2. All those who have made a significant contribution should be listed as co-authors.
  3. Deletion or rearrangement of authors is not possible once the manuscript has been accepted for publication.

Plagiarism policies Authors are encouraged to prepare their manuscripts avoiding plagiarism. The suspected contents will be checked by plagiarism checking software and if the content is not acceptable, the article will be rejected. Minor issues will be communicated to the authors and will be advised to submit the revised content avoiding plagiarism.

Corresponding Author The corresponding author should ensure that all appropriate co-authors and no inappropriate co-authors are included on the paper and that all co-authors have seen and approved the final version of the manuscript and have agreed to its submission for publication.

Declaration A declaration should be submitted stating that the manuscript represents valid and original work, and has not been submitted simultaneously to another Journal, has not been accepted for publication elsewhere and has not already been published.

The statements or opinions or ideas expressed in the Journal are the personal views of authors and do not represent the official views of JNHSN editorial board.

The citations are identified by Arabic numerals in superscript immediately after punctuation without word spacing). Lung cancer is the most common form of cancer.1(NOT: Lung cancer is the most common form of cancer 1.)

The number must be used even if the author(s) is named in the text and citation should be done immediately after the family name of the author. Example: In his study, Poudel11 found that….

New sources are numbered consecutively as they occur in the text. If a source is repeated, so is the number originally assigned to it. When multiple references are cited at the same place in the text, use commas without spaces to separate non-inclusive numbers.

Example: Several studies have indicated….1,3,9,16

If multiple references cited at the same place in the text are inclusive, use a hyphen to join the first and last numbers.

Example: Several studies have indicated that….7-10


  1. Number the references by Arabic numerals in superscript consecutively in the order of their appearance in the text, tables or figures.
  2. Include the last names and initials of the authors, the title of the article, name of publication, year published, volume number, and inclusive pages.
  3. References should be at the end of the manuscript.
  4. List all authors when six or less; when seven or more, list only first six and add et al.
  5. Use one space only between words up to the year and then no spaces.
  6. References should include DOI (Digital Object Identifier) and PMID (PubMed ID) if they have one.

The style and punctuation of the references should conform to the following examples.

Journal article: Print
Tamrakar N, Gurung B, Regmi R. Utilization of Medical abortion services in comprehensive abortion care clinic in Western Regional Hospital Kaski. Journal of Nursing Association of Nepal. 2016; 3(3)

Sharma S, Gharti K. Preoperative Anxiety and Social Support among Patients undergoing Surgery. Janapriya Journal of Interdisciplinary Studies. 2019;8:149-59.

Journal article: online/electronic
Lawot I, Tamrakar A, Sharma S. Outcomes of Pregnancy Among Teenage Mothers: Hospital Based Study in Western Region of Nepal. ISOR-JNHS. 2018;7(2):47-51. DOI: 10.9790/1959-0702014751

Poudel A, Sharma C, Gautam S, Poudel A. Psychosocial problems among individuals with substance use disorders in drug rehabilitation centers, Nepal. Substance abuse treatment, prevention, and policy. 2016 Dec;11(1):1-0. DOI: 10.1186/s13011-016-0072-3

Book: Print
Smeltzer SC, Bare BG. Brunner & Suddarth's textbook of medical-surgical nursing. Philadelphia: JB Lippincott; 1992 Jan.

Book: online/electronic
Hernon P, Hopper R, Leach MR, Saunders LL, Zhang J. E-book use by students: Undergraduates in economics, literature, and nursing. The Journal of Academic Librarianship. 2007 Jan 1;33(1):3-13.

For other types of references such as electronic media, newspaper items, etc. please refer to ICMJE guidelines ( or

Responsibilities of Editors

  • The Editorial team and editorial staff must not disclose any information about a submitted manuscript to anyone other than the corresponding author, reviewers, editorial advisors, and the publisher, as appropriate.
  • Editors are responsible for the selection, editing and review processes not for the content and ideas expressed in the articles and any form of ethical and other disputes emerged from that article published in the journal
  • Editors prepare author and reviewer guidelines for manuscript preparation and submission.
  • Editors collect the submitted articles and check whether the article is reviewable (preliminary check)
  • Editors ensure the elements of author’s identity are not present in the article so that it can be processed for double blind review process.
  • Editors will select the two appropriate reviewers, approach them, request for review of an article, send them and follow up for the written review, collect the review.
  • If reviews from two reviewers contradict (such as regarding the whole article confirm rejection and confirm acceptation, or any section of the article), editors send the article to the third reviewer.
  • Even if the reviewers have positive recommendations to the article but the editors find some serious issue in the article, the editors can reject the article at the final stage
  • Editors have right to decide whether to follow the reviewers suggestions as it is, or which reviewers suggestion to follow.
  • Editors can pass the selected or edited suggestions to the author in case there are contradicting suggestions from the reviewers
  • Editors will ask the authors to revise their articles addressing the reviewer’s comments
  • Editors will send the revised articles to the reviewers to know whether the comments are addressed and the reviewers are satisfied (in case the editors have given different suggestions from the reviewer, they need to be informed and need to agree)
  • Editors will edit the article for press copy after getting positive suggestions from the reviewers on the revised articles. Otherwise, the process will be repeated.
  • Editors will final check the documents related to copyright transfer and ethical issues before publication.
  • Unpublished work disclosed in a submitted paper will not be used by the editorial team members for their own research purposes without the author’s explicit written consent.
  • Editorial team should not be involved in editorial decisions on their own work. If any member of editorial team contributes his/her papers, these papers will be reviewed by those reviewers outside the journal team.

Responsibilities of Reviewers

  • The peer review process assists the Editorial team in taking editorial decisions and may also serve the author in improving the paper.
  • Any selected reviewer/referee who feels unqualified to review the research reported in a manuscript or knows that its prompt review will be impossible should notify the Editors and withdraw from the review process.
  • Any manuscripts received for review must be treated as confidential documents. They must not be disclosed to or discussed with others except as authorized by the Editors.
  • Reviews should be conducted objectively. Personal criticism of the author is inappropriate. Reviewers should express their views clearly with supporting comments.
  • Reviewers should identify cases in which relevant published work referred to in the paper has not been cited in the reference section. They should point out whether observations derived from other publications are accompanied by the respective source. Reviewers should notify the Editorial team for any substantial similarity or overlap between the manuscript under consideration and any other published paper of which they have personal knowledge.
  • Ideas or privileged information obtained through paper review must be kept confidential and not used for personal advantage. Reviewers should not consider manuscripts in which they have conflicts of interest resulting from competitive, collaborative, or other relationships or connections with any authors, companies, or institutions associated with the papers.

Responsibilities of Authors

  • Author should declare that the paper is his/her original work and has not been published elsewhere.
  • Authors are requested to declare the funding source if any.
  • Authors should provide their name and family name, affiliated institution, complete postal address of each affiliation and email address of each author.
  • Authors must provide raw data in connection with an article for editorial review if needed.
  • When an author discovers a significant error or inaccuracy in his/her own published work, it is the author’s obligation to promptly notify the editorial team and cooperate to retract or correct the paper.

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence
  • OrCiD

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called In using this plugin we are not collecting, controlling or processing the data. More details on the privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 6 June 2024)