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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file should be Microsoft office Word (*.doc /*.docx) file format.
  • Where available, URLs or DOIs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines which is found under the About the Journal tab.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.
  • References must be identified in the body of the article with superscript Arabic numerals. At the end of a sentence, the reference number falls after the period. The complete reference list, double-spaced and in numerical order, should follow the Conclusions section. Reference formatting should conform to Vancouver style as set forth in “Uniform Requirements for Manuscripts Submitted to Biomedical Journals” (Ann Intern Med 1997;126:36-47).
  • Supplementary Files: Please also submit supplementary files along with your manuscript and also go through JNPS Checklist (must read).
  • JNPS Templates: Please prepare your manuscript in JNPS templates.

Author Guidelines

Introduction
Journal of Nepalese Prosthodontic Society (JNPS) is a peer reviewed, prosthodontic journal of Nepalese Prosthodontic Society (NPS). JNPS is the first prosthodontic journal from Nepal since 2017 AD.

 

The Editorial Process
The submitted manuscripts are duly acknowledged and initially reviewed for possible publication by the Editors with the understanding that they are being submitted only to the JNPS, have not been published, simultaneously submitted or accepted for publication elsewhere. On an average, 30-40% of the manuscripts with insufficient originality or significant message, serious scientific and technical flaws are rejected. In the case of a good article that has been written poorly, the authors are asked to resubmit after revision. JNPS abides by the principles of COPE, CSE, WAME, ICJME, DOAJ, OASPA guidelines.

The Peer Review Process
The manuscripts are then sent to two expert peer reviewers blinded to the contributor’s identity and vice versa for meticulous review, inputs and comments. The final decision on whether to accept or reject the article are taken by the Editor-in-Chief based on editorial board and peer reviewers. The contributors are informed about the rejection/acceptance of the manuscript with the peer reviewer’s comments. Accepted articles have to be resubmitted after making the necessary changes or clarifying questions made during the peer review process.

The accepted articles are edited for grammatical, punctuation, print style and format errors and page proofs and are sent to the corresponding author who should return them within three days. Non-response to galley proof may result in the delay of publication or even rejection of the article.

Reporting Guidelines
The guidelines listed below should be followed where appropriate. Please use these guidelines to structure your article. Completed applicable checklists, structured abstracts and flow diagrams should be uploaded with your submission; these will be published alongside the final version of your paper.

The Equator Network (Enhancing the Quality and Transparency Of health Research) provides a comprehensive list of reporting guidelines.

Focus and Scope
JNPS invites original research papers, review articles, case reports,  prosthodontic rehabilataion, viewpoints letter to the editor containing new insight into any aspect of prosthodontic rehabilitation that are not published or not being considered for publication elsewhere. The journal is particularly interested and welcomes papers in basic and clinical prosthodontic rehabilitation, dental materials, research and publication ethics, too.

Editorial
Editorials are submitted by an editorial board or invited piece on most pertinent issues in the field of prosthodontic in Nepal or in the world.  It undergoes fast track peer review process. Reviewed.

Original Articles
JNPS accept Randomised controlled trials, interventional studies, studies of screening and diagnostic test, case control series and researches conducted in the field of basic and clinical prosthodontic rehabilitation and dental materials science with the maximum length of 2500-3500 world (excluding abstract of 250 words). These submissions undergo a rigorous peer review process. Please expect lots of communication from the JNPS. 

Case Reports
Reports of clinical patient diagnosis and treatment that contribute to the body of prosthodontic knowledge by providing in-depth observations, treatment and outcome. These reports should document new, unique, or innovative treatments or describe prosthodontic patients with unusual dental conditions.  The manuscript should not exceed 1,000 words in length.

Review Articles
Review articles are those which summarise the current state of understanding on a topic and analyses or discuss research previously published by others, rather than reporting new experimental results.

They are very thorough literature reviews that identify historical and current trends in the research, important scholars in the field, foundational articles, major discoveries, gaps in the research (areas for further exploration), and current debates or controversies.  They have to be about 3000 words without counting abstract (200 words) and references (>50 and usually <100). They undergo rigorous peer review process.

Short communication / Viewpoint
A short communication is a research article which doesn't fit exactly into research article but findings are interesting, e.g. pilot study. It undergoes peer review process. Viewpoint is based on issues related to health sciences to raise the voice, awareness, new ideas, thought to provoke concepts, and personal expert opinion to improve the health. Up to 800 words excluding 5 - 8 references

Letter to the Editor
Should be short, decisive observation. Comment relating a recent article, an elaboration of an important discovery, or simply a thought-provoking commentary of fewer than 1000 words without an abstract.

Peer-Review Process
The Chief Editor, together with the editorial board will ensure following peer review policy:

  1. Double blind: The manuscript will be blinded when sending out for review. The author is anonymous to the reviewer and the reviewer is anonymous to the author as well.

  2. One-stage review: The reviewer is involved in the initial review of the manuscript only, i.e. not involved in evaluating the revisions made by the author based on the reviewer’s comments. Rather, the Chief Editor carries the manuscript forward following the initial review.

  3. In rare, controversial and special circumstances; Two-stage review: Those papers that require revision as suggested by the reviewer will be sent back to that same reviewer for him/her to evaluate the manuscript once again after revised re-submission from the author.

The author has to submit their manuscript according to JNPS section policy.

  • All submitted article will undergo international peer review with blinding for two peer reviewers, simultaneously. If the decision conflicts between two, it will be sent to third peer reviewer.
  • The typical review will take minimum 4-6 weeks which includes 2 weeks for peer review and remaining weeks for peer review handling process. However, this may take little longer due to unseen workloads.
  • When the article is received from peer reviewer there will be one of the following outcome and the decision choices include:

Accept Submission: The submission will be accepted without revisions.
Revisions Required: The submission will be accepted after minor changes have been made according to the reviewer's comment.
Resubmit for Review: The submission needs to be re-worked, but with significant changes, may be accepted. It will require a second round of review, however.
Resubmit elsewhere: When the submission does not meet the focus and scope of JNPS.
Decline Submission: The submission will not be published in the journal.

All comments received from the reviewers will be passed on to the authors within 4-6 weeks after getting back from the reviewers. Regardless of whether or not the submission is accepted for publication, it is essential that appropriate feedback is provided to the contributors. JNPS respect the views, opinion, comments and decision of the reviewer. However, the right for acceptance and rejection of the manuscript is reserved with the Chief Editor, on the basis of maintaining the integrity of the science, following the guideline of ICJME and COPE. The editors will be responsible for directing the manuscripts to the appropriate reviewers who have the knowledge and/or expertise in the requisite fields.  Each manuscript will be accepted (sometimes on a conditional basis pending suggested changes) or declined based on the reviewers' comments, and other factors by Chief Editor's decisions. In the case of a controversial groundbreaking article that could have a far-reaching impact on the field, further reviews may be sought. The decision ultimately rests with the chief editor. Peer Reviewers will be provided with Review Guidelines, once they accept to review the submission. JNPS will rate reviewers on a five-point quality scale after each review. 

Submission Documents
Please submit all the following documents while submitting your new manuscript to JNPS:

  1. Forwarding Letter
  2. Authorship
  3. Declaration
  4. Manuscript
  5. Ethical Approval letter*

*This is for research article only. Ethical approval letter should be taken before starting the research. Any research without ethically approved from recognised ethical review board is of no value. The Ethical Review Board of Nepal Health Research Council is the apex body for looking after the ethics in research in Nepal.

However, ERB has established institutions review committee in most of the medical college, tertiary care centre hospitals and research centre throughout the country. If you do not belong to such IRC centres, please contact ERB, NHRC for ethical approval of your research. For international author - please provide ethical approval letter from your institutional ethical committee or national body responsible for ethics in research. Any submission without above documents and manuscript not in JNPS format will be rejected outright. Therefore to avoid such errors and rejection, please submit your article with all supplementary and required files along with the use of appropriate template given below.

Templates
The majority of the submitted manuscript lack proper formatting, on the top of that heading and subheading are not correctly written. Therefore, we encourage you to use appropriate template for your manuscript. Templates can be downloaded from here.

  1. Original Article Template
  2. Case Report Template
  3. Review Article Template
  4. Short communication / Viewpoint Template
  5. Letter to the Editor Template

MUST HAVE INFORMATION 
To minimise the rejection (or return for revision) of your article please do the following: 
All the documents have to be submitted at once (as listed above).

  1. Please use the template for your respective manuscript to avoid error in the heading and subheadings.
  2. Please address all the point described in the JNPS checklist, references and manuscript preparation guidelines etc.
  3. Please do not submit the article that we do not publish (check author guideline for a different type of article we accept).
  4. If you have difficulty working in the computer or not good at it particularly Microsoft word document, please seek a professional help to prepare your manuscript according to our need.
  5. Email is the preferred methods of communication, therefore, please check your email once a day after you submit an article to JNPS. We will inform you about the status of your article through our system to the email you at your mail ID which you have provided during REGISTRATION to JNPS. We may also contact you anytime for immediate information to speed up the review process.
  6. Please do not contact editorial member's personal telephone numbers but JNPS office. If you have more queries, please contact us anytime. Help us to help you by providing required information as listed on this page.

Submission Preparation Checklist
As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines. See the Submission Preparation List at the top of these guidelines.

Open Access Policy 
This journal provides immediate open access to its content on the principle that making research freely available to the public supports a greater global exchange of knowledge.

Copyright Notice
JNPS allow to read, download, copy, distribute, print, search, or link to the full texts of its articles and allow readers to use them for any other lawful purpose. The author(s) are allowed to retain publishing rights without restrictions. The JNPS work is licensed under a Creative Commons Attribution 4.0 International License.

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)