Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in Microsoft Word file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses Times New Roman 11-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

The Journal of the Plant Protection Society publishes original research findings in the field of plant protection (Entomology, Plant Pathology and Weed Science). In addition, it also includes research notes, short communications and book reviews. Manuscripts from both within and outside the organization/ country shall be considered for publication in the journal.

Manuscript format: All contents in the manuscript must be written in English in Times New Roman 11 font size except for references cited. Manuscripts should be neatly typed, single-spaced (including tables and references) on quarter size white bond paper, with 1.5” margin at top and left and 1" margin at the bottom, and right sides. The first (title) page should contain only the title of the paper, author(s) name, institution(s) and email address for correspondence. The maximum length of the paper must be limited to 10 pages and electronic copy of the manuscript should be submitted to plantprotectionsociety.nepal@gmail.com. The papers not following the mentioned guidelines will be returned to the authors without review. The manuscript should be arranged as follows:

  1. Title: The title should be short, specific, and informative that easily identifies the content of the article and includes the nature of the study and the technical approach, which will be essential for key words indexing and information records.
  2. Abstract: The abstract should be concise (not exceeding 200 words) and should contain a brief account of the objectives, materials and methods, results, and main conclusions. Key words (not more than 5 words) should be given below the abstract in alphabetical order.
  3. Introduction: In this section, short background information, relevant review of literature (if any) and the objective of the research should be given in 2 or 3 paragraphs. Statements must be supported by citations whenever possible and often general statements are discouraged.
  4. Materials and Methods: Detail information on materials and methods including experimental design, treatments, plot size and any other techniques used in research as well as the year and place of the research conducted should be provided. Where methods used are already well known and the references are available within the country, the citation of a reference and the name of the method is sufficient. The statistical tools used should be clearly mentioned.
  5. Results and Discussion: The results and discussion may be presented separately or combined. The results should be supported by a brief but adequate data in the form of either tables, or graphic or pictorial materials. However, the same data should not be presented in more than one form. All weights and measures should be in metric system. The discussion should be related to the author(s) findings supported by similar works. A separate paragraph at the end of the discussion should be given with or without separate heading of "conclusion and recommendation".
    • Tables: Keep the number of table to a minimum and avoid large tables. Borders should be minimized. Number each table with Arabic numbers (i.e. Table 1,2,3). The title, column and row headings, and footnotes of each table should be self-explanatory. Use a single asterisk (*) for 5% level and a double asterisk (**) for 1% level of significance.
    • Figures and Photographs: The figures and photographs including legends should be supplied on separate page after tables. Identify all graphs and photographs with Arabic numerals (e.g. Fig.1, Fig.2 etc. in order of appearance) and also indicate the place to be positioned in the main text. Send electronic images (.jpeg or .tif format) at first submission and the originals if necessary. Figure/picture should be black and white. Provide figure both in word and excel format.
    • Heading: Center and capitalize the main heading of the paper. Sub-heads should be on a separate line and capitalize the first letter of the first word.
    • Scientific/Trade Names and Abbreviations: The scientific name must be italic and given with authority. The first letter of the word (s) of the cultivar or breed, trade or brand names must be capitalized and abbreviate standard units such as gram (gm), kilogram (kg) metric ton (mt), milliliter (ml), liter (1), centimeter (cm), meter (m), and kilometer (km).
  6. Acknowledgements: If any, may be given to institutions, funding agencies, and the key person(s).
  7. Literature Cited: References should be in 9 font size. Citations of references should be listed alphabetically by names of authors. Use of anonymous should be avoided. Citations in the text should be referred by author's family name and year. The issue number of the journal (in parenthesis, immediately following the volume) should be provided. The following examples should be adopted:

Example: 1.
Book:
Single Author:
Ruttner, F. 1887. Biogeography and taxonomy of honeybees. Springer Verlag, Berlin. 284p.

Multiple Authors:
Atwal, A.S. and G.S. Dhaliwal. 1997. Agricultural pests of South Asia and their management (3rd ed.). Ludhiana: Kalyani Publishers, India. 204p.

Work in an Edited Collection:
Pande, G.K. 2002. Factors affecting chemical constituents of apple. In: D.D. Dhakal and D.M. Gautam (eds.), Fundamental of Horticulture. TU Press, Kathmandu, Nepal. pp.120-140.

2. Magazine Article
Devkota, D. 2001. Women and their role in development. Business Women, July 12:30-45.

3. Journal
Pokhrel, S. 2008. Beekeeping in Chitwan: problems and possible solutions. J. Plant Protc. Soc. 1:122-136.

Neupane, K.R. and R.B. Thapa. 2005. Alternative to off-season sugar supplement feeding of honeybees. J. Inst. Agric. Anim. Sci. 26:77-81.

Hansen, L.S., H. Skovgard and K. Hill. 2004. Life table study of Sitotroga cerealella (Lepidoptera: Gelechiidae), a strain from West Africa. J. Econ. Ent. 97(4):1484-1990.

Tadele, S. and G. Emana. 2017. Evaluation of some insecticides against tomato leaf miner, Tuta absoluta (Meyrick) (Gelechiidae: Lepidoptera) under laboratory and glasshouse conditions. Agric. Res. and Tech. 7(3):1-4. DOI: 10.19080/ARTOAJ.297.07.555711.

4. Proceedings
Thapa, R.B. 2003. Pesticide pollution and integrated pest management. In: F. P. Neupane (ed.), Proceedings of the National Seminar on Integrated Pest Management in Nepal, Kathmandu, 25-26 Sept. 2002. HIRI/Care Nepal/ FAO, Kathmandu, Nepal. pp.175-194.

5. Bulletin
Ghimire, A.J., F.S. Howlett and E.H. Emment. 2001. Factors affecting apple hardness and methods of measuring resistance of tissue to low temperature injury. Ohio Agric. Expt. Sta. Res. Bull. 901.

6. Newsletter
Armes, N.J. and R. Pandey. 1995. Pyrethroid resistance in Helicoverpa armigera in Nepal. Resistant Pest Management Newsletter 7(1):11-12.

7. Annual Report
NGLRP. 2005. Annual Report. National Grain Legumes Research Program. Nepal Agricultural Research Council, Rampur, Chitwan, Nepal. 20p.

8. Research Report
Thapa, R.B. 1993. Survey and identification of major insect pest problems in banana in the Chitwan valley, Nepal. In: F.P. Neupane (ed.), IAAS Res. Rep. (1985-1991). IAAS, Rampur, Chitwan, Nepal. pp.66-69.

Thapa, R.B. and Y.D. GC. 2000. Integrated management of soil insect pests in the mid hill of Nepal. SSMP documents No. 44. 61p.

9. Paper presented
Thapa, R.B. 1999. Pesticide hazards and strategies for future. Paper presented at the workshop organised by the Chemical Society of Nepal, June 10-11, 1999, Kathmandu, Nepal. 10p.

10. Working Paper
Pandey, R.R., T.B. Gurung, Y.D. GC and G. Gurung. 1997. Monitoring and management of tomato fruitworm (Helicoverpa armigera) and its egg parasite (Trichogramma chilonis Ishi.) in western hills. Lumle Agricultural Research Centre (LARC), Kaski. Working Paper No. 24.

11. Thesis/Dissertation
Pokharel, S. 2005. Behavior and management of domesticated and wild honeybees (Apis spp.) in Chitwan, Nepal. Ph.D. Dissertation. Tribhuvan University, Department of Entomology, IAAS, Rampur, Chitwan, Nepal. 267p.

12. Electronic Source
Document on web site with an author:
Locker, K.O. 2001. The history of the association of business. Retrieved April 21, 2002, from the Association for Business Communication web site: http://www.theabc.org/history. html

CD-ROM:
CABI. 2005. Crop protection compendium. Wallingford, OX10 BDE, UK. CAB International.

In text citations: The guidelines should be followed as shown below for text citations.

  1. One author: The last name of the author and the year of publication be inserted into the text as, Marks (2011) states that, or, (Marks, 2011).
  2. Two authors: Both authors should be cited as, Bee and Boyd (2010) state that, or, (Bee and Boyd, 2010).
  3. Three or more authors: If there are three or more authors, citation should be as, Rolfe et al. (2010) state that, or (Rolfe et al., 2010).
  4. More than one work citation: If cited two or more works within the same parentheses, they should be in alphabetical order of authors as, (Phillips et al., 2010; Rolfe et al., 2010).
  5. Citation for two or more works by the same authors but in separate years: Give the authors’ last name followed subsequently by the years as (Davies, 2008, 2010, 2012).
  6. Citation for two or more works by the same author in a single year: Use lower case letters (a, b etc.) to distinguish between works published in the same year by the same author (s) as, Hewitt (2010a) states that, and/or, this was supported by Hewitt (2010b), or (Hewitt, 2010a) or (Hewitt, 2010b) or (Hewitt, 2010a,b). The suffixes are assigned in the reference list, where these kinds of references are ordered alphabetically by title (of the article, chapter, or complete work).
  7. Personal communication: Citations for this type of material are not included in the reference list i.e Literature Cited because they do not contain recoverable data. Cite personal communications in the text only. eg. According to Sweta Brown (personal communication, July 22, 2012), the statistics class is full. or The statistics class is full (Sweta Brown, personal communication, July 22, 2012).

Reprints: The senior author will receive a copy of journal free of charge to be shared with co-authors.

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)