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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  • Where available, URLs for the references have been provided.
  • The text is double-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

Author Guidelines

As you start reading this Guidelines for Authors, we believe that you are willing to submit a manuscript for the upcoming issue of the Journal of Education and Research published by School of Education, Kathmandu University. When submitting your manuscript, please consider that the audience of this Journal is international and range from academics to professionals, researchers, teachers, students as well as others. The JER publishes only the original research articles presenting theoretical/practical discussion of current relevance. We promote localized analysis as well as comparative perspectives. Similarly, we welcome papers that perceive education with an integrative perspective bringing in local, national, regional as well as global contexts. We publish full-length research, opinion and review papers as well as short-notes, reflective notes, book reviews and abstracts of student research works.

All contributions in this journal undergo rigorous peer review, based on initial editor screening and refereeing by two anonymous reviewers. The review process may take from two to three months. See the manuscript handling flow chart below.

  • Legal Requirements

All manuscripts submitted to the JER are strictly assumed that they are not submitted, partly or wholly anywhere else, nor are currently being considered for publication or in process of publication elsewhere. It is also strictly assumed that the manuscripts are not already published fully or partly anywhere, in print or electronic media. Likewise, when authors submit their manuscripts, they declare that their manuscripts are their own writing and that there are no plagiarized texts in any form either from published or unpublished sources. The authors should fully honour others’ copyright.

It is the responsibility of the authors to ensure the accuracy of facts, information, or the content in their paper. Their paper should not content any illegal, unauthorized, and unethical content. All the ideas, discussion, analysis, conclusions drawn in the paper are solely of the authors and thus they should take all the responsibilities of whatsoever is written in their papers and have nothing to do with the Publisher (the School of Education, Kathmandu University) and the members of the Editorial Team. The School of Education, Kathmandu University and the members of the Editorial Team will not be held responsible should there be any claims for compensation.

  • Manuscript Preparation

When preparing your manuscript, please consider the following:

General Information

  • The paper must be in English language and should consist of 5000 to 7000 words including abstracts, references, and notes. All papers should also include an abstract of about 200 words. Likewise, all papers should also have 3-5 keywords, placed immediately below the abstract. Properly linked and appropriately-sized diagrams, pictures, etc. may be included.
  • Please give particular attention to making your language non-discriminatory in any way. Avoid sexist and racist terms and adhere to basic ethical principles of no harm.
  • In case copyrighted materials are to be reproduced, it is the responsibility of the authors to obtain permission to reproduce the copyrighted materials. Include the copyright permission letter while submitting the paper.
  • By submitting a manuscript to the Journal of Education and Research, the authors fully agree that the copyright of all published papers remains with the author. 
  • By submitting a manuscript to the JER, the author(s) fully agree, if accepted for publication, to transfer the publisher (KUSOED) the exclusive right to first distribute their paper under a Creative Commons Attribution-ShareAlike 4.0 International License.
  • When the paper is published, each corresponding author is entitled to getting one print copy free-of-charge. The authors should be clear that they will not get any payment on the publication of their paper. Neither does the Journal charge fee for publishing the paper.
  • The paper should be sent online as a standard attached file in MS Word. Attached email file should be named with your family name and initials and the date (do not use period or blank space). The date is when you email the manuscript and should be in ddmmyy format (example: ParajuliMN240112).
  • In case there are figures, charts, photos, paints, etc., they should be embedded with the text. The JER encourages authors to also send them as separate files, so that their quality may be retained. While doing so, name these files the same as your manuscript file but add ‘attach1’, ‘attach2’, etc. (example: ParajuliMN240112attach1).
  • Final decisions on the acceptance of the manuscript will be communicated to authors by email.

Page Layout and Design

Manuscripts should be submitted in the following format:

  1. Font: Times New Roman, size 12 (including titles and headings)
  2. Line space: Double
  3. Page margin: one-inch on all sides
  4. Text alignment: left
  5. Paragraphs: indent each paragraph (half-inch); no extra space in between paragraphs 
  6. The manuscript should be sent in two files: one with metadata (containing the title page and abstract page) and the other main paper (beginning with the introduction, without the title of the paper and author information).
  7. The title page includes (in the order of): running head (also included on all other pages, flush left) and page number (flush right), title and subtitle of the paper (title case, bold, centred), and author information (each author's name, affiliation, email, ORCiD), submission date.
  8. Author information [in standard (i.e., nonbold, nonitalic) font]: Place author information on a new line (two lines below the title) in the order of your name [first name, middle initial(s), surname]; affiliated institution (department or division, name of the institution), town/city and country;  your email address on a new line; and your ORCiD Number on a new line.
  9. For names with suffixes, separate the suffix from the rest of the name with a space, not a comma (e.g., David S. Oladejo Jr.).
  10. Maximum two affiliations are allowed; however, include two affiliations only if two institutions contributed substantial support to the study.
  11. In case there are multiple authors, repeat the author information as mentioned in 8 above, with a gap of a line after the first author information.  
  12. Add an asterisk (*) after the name of the corresponding author. Generally, the lead author is the corresponding author, but it is not necessary.
  13. At the end of the title page, type the date you email your paper.
  14. The second page is the ‘Abstract’ page. Type Abstract (bold, centred), and on the next line begin the abstract text (without indentation). The abstract should be of about 200 words.
  15. One line below the abstract, write the label “Keywords:” (bold), followed by three to five keywords (standard font) in lowercase (but capitalize necessary words like proper nouns), separated by commas.
  16. The main content of the paper should be in a separate file. This is the content file of your manuscript which should exclusively contain the main text of the paper (do not repeat the title), with endnotes (if any), acknowledgements (if any), references, and appendices (if any).
  17. Tables should where possible be created simply using MS Word Table function. All tables and figures must be numbered and set flush left. In a new line give the title of the table/figure (heading style capitalization, italic). If necessary give Table/Figure notes immediately below the table/figure. Contents within the tables are to be single-spaced. Font size can range from 8 to 14 pt in figures.
  18. For emphasis, please use italics, not bold. Italics should also be used for non-English words, titles of books, plays, etc.
  19. Quotations less than 40 words are included within the paragraph enclosed by double-quotes. Quotations more than 40 words are to be separated from the paragraph, and the whole block is indented half-inch. Do not use double quotation marks to enclose the block quotation. The JER encourages authors to try to avoid the block quotations.
  20. Use no more than three levels of displayed headings (Follow the APA 7th ed.).

                            Level 1: Centered, Bold, Title Case Heading

    Level 2: Flush Left, Bold, Title Case Heading

    Level 3: Flush Left, Bold Italic, Title Case Heading

  21. Request a template (if you need) (jer@kusoed.edu.np) for formatting your manuscript

In-Text Citations

The simple practice of in-text citation follows the author/date format. To cite a specific part of a source, indicate the page, chapter, figure, table, or equation at the appropriate point in text. Always give page numbers for quotations. Example: Gnawali (2008) says, “In the teaching profession, the pedagogic knowledge and skills a trainee teacher gets at the training college are not sufficient for his life long career” (p. 219). When you paraphrase or summarise, the page number is not necessary. Example: It has also been noted that the knowledge and skills teachers acquire during their college days are not enough for their future career (Gnawali, 2008). The general rules of in-text citations are as follows:

1 author (Lawoti, 2005) (Lawoti, 2005, p. 25)

2 authors (Gautam & Basnet, 2004, pp. 24-48)

3 or more authors (Gautam et al., 2003)  

No author (Shortened Title, 2000) when it refers to a book; ("Shortened Title", 2000) when it refers to a paper or book chapter

Organization as author (Kathmandu University [KU], 2004) Next cite: (KU, 2004)

In Press (Subedi, in press)

Personal communication (These are not included in References) (S. Upretee, personal communication, July 4, 2012)

Citing multiple works parenthetically (Dhakal, 2019; Gurung, 2001; Lawoti, 2005;  Tamang & Baral, 1990; Wolter, 2016)

No date (Dhungana, n.d.)

Two authors with the same last name (Sharma, T. N., 1999) (Sharma, A., 2008)

Multiple works by the same author, same year (Luitel, 2010a) (Luitel, 2010b)

Multiple works by the same author, same citation (Luitel, 2010, 2012)

Notes

The JER does not allow footer based content footnotes on the main page of the article. It does allow content footnotes but places them as 'Notes' below the end of the main text (before 'References'). Authors should number all notes consecutively in the order in which their callouts appear in the text with superscript Arabic numerals. 

Disclosures and Acknowledgements

Authors should disclose activities and relationships that might be viewed as potential conflicts of interests. Even if there exists no known conflict of interest, authors should state it explicitly.

On a new line, please acknowledge any support from individuals or agencies while undertaking and finalising the study and the paper. You do not need to thank the editors and anonymous reviewers.

References

'References' is the listing of all citations made in the text of the paper. At the end of your main text, on a new page, type ‘References’, centred, and list all citations in alphabetical order. No materials should be included in the list that are not cited in the text.

A book with a single author

Acharya, M. R. (2002). Nepal culture shift!: Reinventing culture in the Himalayan kingdom. Adroit Publishers.

A book with two or more authors

Bongartz, H., & Dahal, D. R. (1996). Development studies: Self-help organizations, NGOs and civil society. Nepal Foundation for Advanced Studies.

An edited book

Bhattachan, K. B., & Mishra, C. (Eds.). (1997). Developmental practices in Nepal. Central Department of Sociology and Anthropology, Tribhuvan University.

A single chapter/paper in an edited book

Dahal, K. R., & Paudyal, B. R. (1998). Legal perspective of decentralization in Nepal. In G. B. Thapa (Ed.), Promoting participatory democracy in Nepal: An assessment of local self-government (pp. 43-57). Political Science Association of Nepal.

Corporate author (also the publisher)

Government of Nepal. (2015). The constitution of Nepal.

An article from a print journal or magazine

Koirala-Azad, S. (2008). Unravelling our realities: Nepali students as researchers and activists. Asia Pacific Journal of Education, 28(3), 251-263.  

An article from an online source

Onta, P. (2000). Nepal education: Finding a ray of hope.  http://www.epw.org.in/35-47/comm6.htm#top  

 An unpublished thesis/dissertation

Gnawali, L. (2001). Investigating teacher practices: A proposal for teacher development of the secondary school teachers of English in Nepal (Unpublished Master’s dissertation). University of Exeter.

Dissertation/thesis published online 

Manion, C. (2011). Girls’ education as a means or end of development? A case study of gender and education policy knowledge and action in the Gambia [Doctoral dissertation, University of Toronto].  https://tspace.library.utoronto.ca/bitstream/1807/29801/3/Manion_Caroline_J_201106_PhD_thesis.pdf  

Non-English book

Gautam, B., Adhikari, J., & Basnet, P. (Eds.). (2004). Nepalma garibiko bahas [Poverty debates in Nepal]. Martin Chautari.

Translated book

Bourdieu, P., & Passeron, J. C. (1990). Reproduction in education, society and culture (2nd ed., R. Nice, Trans.).  Sage. (Original work published 1970)

In-text citation: (Bourdieu & Passeron, 1970/1990).

Dictionary or Encyclopedia article

Merriam-Webster. (n.d.). Merriam-Webster.com dictionary. Retrieved May 5, 2020, from https://www.merriamwebster.com/

Simpson, A. (2017). Moral foundations theory. In Encyclopedia of personality and individual differences (pp. 1–11). http://doi.org/10.1007/978-3-319-28099-8_1253-1   

 Newspaper article

Prashrit, M. N. (2002, July 12). Bhanubhaktako sirjana ra rashtriya ekikaran [The creation of Bhanubhakta and national unification]. Kantipur, p. 5.

Editorial

Dhakal, R. K. (2016). Responsible practice of research: Safeguarding research integrity and publication ethics [Editorial].  Journal of Education and Research, 6(2), 1-11. https://doi.org/10.3126/jer.v6i2.22144 

  • DOI-References

The references should always include the digital object identifier (DOI), when possible. The DOI-reference should be accessible by clicking at the URL. If you are not sure about the DOI-code of a reference you may search for it here (title or author name): http://search.crossref.org/

  • Online First

The article will be published online ahead of print after receipt of the corrected proofs. This is the official first publication citable with the Digital Object Identifier (DOI). After the release of the printed version, the paper can also be cited by page numbers.

  • Erratum

We publish the articles only after the corresponding author ensures that the accepted (and revised) manuscript has been copyedited and proofread thoroughly. After online publication, further changes can only be made in the form of an Erratum, a separate document which will be hyperlinked to the article.

Anti-Plagiarism Policy 

Please note that the JER uses Crossref Similarity Check software to screen papers for unoriginal material. By submitting your paper to the JER you are agreeing to any necessary originality or plagiarism checks your paper may have to undergo during the peer review and production processes. In case of a duplicate submission, fabricated data, breach of participants' confidentiality, improper award or denial of authorship, and plagiarised texts, we warn the author(s) for misconduct and may allow rework. But if so is found in the resubmission, we will consider that deliberate and thus bar the author for submitting any (including original) article to the JER for three years.

Copyright and Permissions

© Copyright of the entire issue of Journal of Education and Research is retained with the publisher. However, copyright of the articles published in each issue is retained with respective authors. However, the Journal articles are distributed as per CC-BY-SA license. 

Creative Commons Licence
Therefore, each article is licensed under a Creative Commons Attribution-ShareAlike 4.0 International License

This license lets others remix, tweak, and build upon the articles even for commercial purposes, as long as they credit the author and license their new creations under the identical terms.

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)