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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

Author Guidelines

Why JMMIHS
In line with national and international thinking of importance of quality research in health systems development, health promotion, and health service delivery, Journal of Manmohan Memorial institute of Health Sciences (JMMIHS) is committed to involve itself through enhanced partnership with local, national and international rights/stakeholders. JMMIHS believes that the bridging the research into the health system will help achieve the national and international commitments made of the governments.

General objective
Contribute in the health systems and educational systems development through the publication and dissemination internationally.

Specific objective
Contribute in the enhancement and quality assurance of scientific researches and their disseminations.

Support in the development of publication and dissemination practices in Asia where the people are suffering with triple burden of diseases

Harmonize the western scientific strengths and Asian's experiences through dialogues and publication.

Areas of publication
Health systems development, Public health, Health economics, Pharmaceutical Sciences, Herbal Medicine, Microbiology, biochemistry, Nutrition, Maternal and child health, mental health, Infectious and non infectious diseases.

Instructions to authors for manuscript preparation
The Journal of Manmohan Memorial institute of Health Sciences (JMMIHS) publish annually and is the journal of Research, Planning and International Relations division, Manmohan Memorial Institute Sciences (MMIHS), Kathmandu, Nepal. The JMMIHS intends to contribute in the health systems and educational systems development through the publication and dissemination. Containing the editors' ink, editorials, review article, original research, field note and sharing, event, professional corner and brief communications, JMMIHS published in English language. The related works should be submitted to: The Editor-In-Chief, Journal of Manmohan Memorial Institute of Health Sciences or to irc@mmihs.edu.np

Editorial policies
The Journal of Manmohan Memorial Institute of Health Sciences (JMMIHS) request all the contributors not to submit the same article to different journals for publication. Our policy understands that the article submitted to JMMIHS is not submitted to any other journals. Statements and opinions expressed in the articles published in journal are the authors not of the editorial board. If accepted for publication, the manuscript may be edited without diverting the meaning of the original manuscript to improve clarity and understanding. More than two referees will review original or review article.

Ethical issues
The Journal of Manmohan Memorial Institute of Health Sciences (JMMIHS) publishes the results of research involving human subjects only if such research has been conducted in full accordance with ethical principles of World Medical Association Declaration of Helsinki (as amended by the 52nd Genera Assembly, Edinburgh, Scotland, October 2000) or approved by national authorities for ethical clearance. Do not use subjects' names, initials or registration numbers, especially in any illustrative materials. Any manuscript that contains the results of human subject studies, must describe a clear statement of informed consent of the subjects or their legal authorities.

Copyright
Copyright of the accepted manuscript will be limited to the Journal of Manmohan Memorial Institute of Health Sciences (JMMIHS). Principle investigator/writer can republish the article with prior approval from the editorial board of JMMIHS.

Guidelines for manuscript preparation

For original articles
The manuscript should be prepared in accordance with the 'Uniform Requirement for Manuscript Submitted to Biomedical Journals' compiled by the International Committee of Medical Journal Editors (N Eng J Med 1997; 336: 309-315.

Articles should be in Microsoft Word format. Acrobat format will not be accepted. Word count should be limited within 4000 words. However editorial board finally decides the case. The pages of the manuscript should be numbered consecutively beginning with the title page. The manuscript should be arranged as follows: one covering letter in separate page and other page which includes title page, abstract, introduction, materials & methods, results, discussion, (result and discussion can be combined) , conclusion, acknowledgements, funding source if any, conflict of interest, references. Authors are requested to submit article in editorial address in electronic versions.

Covering letter
The covering letter should be written in separate Microsoft word directing to the editorial. (Editor in Chief). On this letter explain if there is any deviation from the standard IMRAD (Introduction, Methods, Results and Discussion) format and should outline the importance and uniqueness of the work. The first author should sign the covering letter with the understanding that a authors has reviewed the article and agree with its contents and no portions of the article is under consideration elsewhere for publication or has been previously published (This restriction does not apply to abstracts published in connection with scientific conferences).

Title page (page 1)
This should contain the

  1. Full title: Times new roman font, 14 size, bold and uppercase
  2. Name of each author(s) and institution affiliations, Author name should be arranged in format, firstly surname and secondly first letter of first name. For example in case of laxman wagle, Wagle L1(times new roman font, 14 size, sentence case, not bold) Institution affiliation should then be stated as 1Department of Pharmacy, Manamohan Memorial institute of Health sciences,Soalteemode, Kathmandu ,Nepal (times new roman font, 12 size, sentence case, not bold)
  3. Corresponding author: Write corresponding author (Times new roman font, 12 size, bold, sentence case) and under this, state author full name, current position in institution, institute name (affiliation) as, e.g. Ram Bhatta, Professor, Department of Psychology, Institute of Behavioral science, UK.
  4. Reprint request and
  5. Discaimer, if any. (Please visit any sample article of 2018 volume 4 issue 1 for more information on author guideline)

Abstract (page 2)
An abstract of no more than 250 words should be provided on a separate page. The abstract should include Background, Methods, Results, conclusion and keywords (3-5 keywords)

The abstract should not contain any unidentified abbreviations or unspecified references

Text (page 3 onwards)
The text should be divided into Introduction, Materials and Methods, Result or Result and discussion, Conclusion, (including recommendations in conclusion section) acknowledgements, funding source if any, declaration of conflict of interest and finally references. In result section put tables, figures and illustrations in the page where content lies. Units of measurement should be given in metric unit. Give generic rather than trade names of the drugs. Avoid the use of full stops in between abbreviations (MBBS, not M.B.B.S). Abbreviations should be explained at first occurrence.

References:
At the end of the article a full list of references should be included. These should be numbered consecutively in the order in which they first appear in the text. The references in the text should be identified by superscript after the full-stop of sentence. Authors are responsible for the accuracy of all references. Examples:

Original (including review article) referencing:
It is modified Vancouver style. Journal name should be made as italic. List authors when six or less; when seven or more, list only first three and add et al for example,

Tiwari S, Wang JL, Rawa LB. A case management system of patients with DOTS in Nepal . J of IUATLD 2006; 22(2):81-93.

Book
Sherf D, Schoff N. Extrasystoles and allied arrhythmias, 2nd ed. Chicago, Year book medical publisher inc; 1973. P3

Chapters
Moe GK, Ablidskov JN. Antiarrhythmic drugs. In: Goodman LS, Gilmen A (eds). The pharmaceutical basis of therapeutics. 5th ed. New York: Macmillan Publishing Co; 1975: P41.

Abstract/Supplement:
Roxburgh J, Cooke RA, Devera P, Chambers J. Hemodynamic function of the carbomedics bileaflet prosthesis (abst). Br Heart J 1995: 73: suppl 2: 37.

Technical reports:
WHO. Control of the leismaniasis 1990, Technical report series 793.

Papers accepted for publication:
Hirai K, Takegi E, Okuno, et al. Study of polyunsaturated fatty acid in serum of persons aged 10-70 in Nepal.

Tables:
Provide a caption (title) to each table, Number the tables consecutively in order of their first citation in the text. All the contents in table should be written in Times New roman font with size 12. Title of the table should be bold. Column heading and row headings also should be bold. Make a table with only a bottom border and top border with one border in first row. Footnote can be written under the table in bold and italics.

Figures:
A photographs and diagrams should be referred to as a 'figure' and should be numbered consecutively (1, 2,3, etc) under where it lies. Multipart figures ought to be labeled with lower case letters (a,b,c, etc). P ease insert keys and scale bars directly in the figures. Relatively small text and great variation in text sizes within figures should be avoided. Figures may be sized to fit within the column(s) of the journal. Provide a detail legend (without abbreviation) to each figure and, refer to the figure in the text and note its approximate location in the margin.

For Review articles:
JMMIHS also accepts comprehensive review articles on topics of current interest in health science. Review articles should be update, precise, informative and topics of general interest. Word count should be limited within 8,000 words, however number of references is not restricted.

For Field note and sharing
This should be limited to 2000 words, should not have more than 6 authors and should contain only 2 to 3 illustrates and maximum of 10 to 15 references. A brief summery should be followed by an introduction, the report and discussion. Case reports should a so confirm to these guidelines.

For Event, professional corner and brief communications
Each of the note related to event, professional corner and brief communication should not exceed 1000 words and can be any topic of interest in the fie d of health sciences. If it is related to any materials published previous y in the journal, it should be sent in immediately following the publication of the article. The editor will try to get the authors' comments on this letter and attempt to publish both together. The first reference quoted should be the article in response to which the letter is being written.

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)