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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in Microsoft Word document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses 12-point Times New Roman font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

The NELTA Bagmati Journal (NBJ), a double-blind peer review journal, aims to meet the emerging quest of ELT practitioners. Moreover, it opts to help them come together, share their ideas and boost up novice ELT practitioners with some useful practises, theories of learning and research based experiences.

The NBJ requires contributors to follow the given guidelines for the editorial process. Only the manuscripts that meet the marked requirements are to be considered for the further steps. Thus the journal welcomes the submission of original manuscripts (free from plagiarism and conflicts of interest) that meet the general criteria of ELT significance. The NBJ and its editorial board, accept no liability for the consequences of any inaccurate and misleading information, opinion or statement.

  1. Conditions for submission of manuscripts:
  • NBJ does not accept multiple simultaneous submissions from the same author.
  • All manuscripts are subject to peer review.
  • NBJ considers only manuscripts that are unpublished, original and self crafted.
  • Submission of a manuscript for publication implies the transfer of the copyright from the author to the publisher upon acceptance.
  • Accepted manuscripts become the property of the NBJ and so, NBJ restricts their reproduction without the written consent of the publisher.
  • NBJ expects authors to adhere to ethical and legal standards for work with human subjects.
  • The NBJ Editorial Board reserves the right to make required editorial changes in any manuscript accepted for publication to enhance clarity, concision, or style.
  • The authors should have responsibility to obtain permission to reproduce illustrations, tables etc. from other publications.
  • NBJ charges no fees for submission.
  1. Types of articles to be accepted
  • Empirical Research Articles:
    • Should include field based practises in the field of ELT in the context of Nepal and beyond.
    • Should describe knew and carefully confirmed findings.
    • Should have experimental procedures with sufficient details for others to verify the work in 4000-6000 words.
  • Short Communications
    • Should be suitable for recording the results of complete small investigations or giving details of new models, innovative methods, techniques, ELT practises and short reports.
    • Entails useful ideas of classroom exploration e.g. tips for teaching particular skills/ aspects of language, lesson plans, tasks for teaching poetry/ short stories, etc.
    • The style of main sections need not conform to that of the original article.
    • Short communications should be of three to six printed pages in length.
  • Book Reviews
    • Should be reviews of recently published ELT books of professional significance to the readers/audience.
    • Should generally include a short introduction of the author and the purpose of the book, its descriptive summary, followed by its evaluative comments and its significance to the researchers and practitioners in Nepal.
    • Reviews should not exceed 1,500 words including references.

Important: The editorial board can consider conceptual feature articles if the articles follow the international standards.

  1. Ethical Aspects:
  • The authors must obey the submission guidelines.
  • The contents of the manuscripts should not violate any norms and values of any religions, gender, sexual orientation, ethnic groups, disability or age.
  • The authors should not reveal identities of subjects without their permission.
  • The author must take the responsibility to secure permission to reprint tables or figures or photographs adapted in the manuscript.
  1. How to submit manuscripts/articles
  • The author must submit manuscripts as an e-mail attachment ( MS Word) accompanied by a well-written cover letter to the editorial address:
  • The cover letter will include the authors’ full name, institutional affiliation, title of the paper, abstract and a short bio-data.
  1. Manuscript Format for Research Articles
  • Title accurate informative and concise.
  • Not more than 12 words
  • Author
  • Institutional affiliations
  • Corresponding author
  • Abstract:
    • No sub-headings
    • Structure (IMRD):
      • Introduction, methods, results and discussion, conclusion provided for an original article in about 150 to 250 words
      • Only pertinent information
    • Keywords 3-5 in alphabetical order
    • Structure of the article (IMRDC)
      • Introduction well organised, properly and relatively cited, identify research questions.
      • Methodology: Study design, sample population, duration and place of study, ethical approval, patient subject consent, statistical analysis.
      • Result: Clear data presentation, avoidance of redundancy.
      • Discussion: Avoid unnecessary explanation of someone else’s work, provision of literature to support study, limitation of the study.
      • Conclusion: Your conclusion, any recommendation.
    • Appendices
    • References
  1. General Outlines for Article Presentation and Format
  • Manuscript should be in English in A4 sized page setup.
  • Double spacing.
  • Font size should be 12 in Times New Roman.
  • Margins 5 cm from above and 2.5 cm from all other sides.
  • Title should contain all the desired information.
  • Running title should be provided (not more than 40 characters).
  • Headings should be title case (not ALL CAPITALS, not underlined).
  • Each of the following sections should begin on a separate page.
  • References should be according to the journal’s instructions - abide by the rules of APA 6th Edition.
  1. Sources, citations and References – style: APA 6th Edition
  • Books / book chapters / proceedings
  • Journal articles
  • DOIs
  1. Publication Process:

All submitted manuscripts are subject to scrutiny by the Editorial Board that can reject or send back manuscripts containing materials without ELT value and of a priority issue, or not fulfilling the requirement for publication to the author(s) for resubmission with necessary modifications. Manuscripts suitable for consideration are sent for peer review. Furthermore, submissions found suitable for publication by the reviewer, may need revision/modifications before final acceptance. The Editorial Board finally decides upon the publishability of the reviewed and revised/modified submission and may send the accepted manuscript to the authors for corrections. All accepted manuscripts are edited according to the Journal’s style.

  • The manuscripts are initially screened basing on the guidelines.
  • The screened manuscripts undergo double blind peer review.
  • Based on the reviewer's feedback, the notification of the acceptance or rejection of the manuscript is sent to the author.
  • The reviewed manuscripts are sent with comments to the author for corrections. The authors are expected to follow the comments.
  • The corrected manuscripts go through further editorial process that may need one or more rounds of revision; however, it will not guarantee the final publication of the work. 
  • Authors must submit the revised draught within the stipulated time framework. Late submission, at any stage of the review process, may be considered as opting out of the publication process.
  • The selected draft is sent to the author for copyediting/proof-reading. 

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called In using this plugin we are not collecting, controlling or processing the data. More details on the privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 17 March 2023)