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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in Microsoft Word file format.
  • Where available, DOIs for the references have been provided.
  • The text is double-spaced; uses Times New Roman 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

Author Guidelines

The Editorial Process

Submission of manuscript implies that: the work has not been published before (except in the form of an abstract or as part of a published lecture, review, or thesis); it is not under consideration for publication elsewhere, if any, as well as by the responsible authorities at the institute where the work has been carried out. The author(s) transfer(s) the copyright to his/her article once it is accepted for publication. The copyright covers the exclusive and unlimited rights to reproduce and distribute the article in any form (printing, electronic media or any other form). Manuscripts are duly acknowledged and initially reviewed for possible publication by the editors with the understanding that they are being submitted only to the NJR. In case of good article that has been written poorly, the authors are asked to resubmit after revision.

The manuscripts are then sent to two expert peer reviewers blinded to the contributor’s identity and vice versa for meticulous review, inputs and comments. The final decision on whether to accept or reject the article are taken by the editorial board based on the peer reviewer’s comments. The contributor’s are informed about the rejection/acceptance of the manuscript with the peer reviewer’s comments. Accepted articles have to be resubmitted after making the necessary changes or clarifying questions made during the peer review process. The accepted articles are edited for grammatical, punctuation, print style and format errors and page proofs and are sent to the corresponding author who should return them within three days. Non response to galley proof may result in delay in publication or even rejection of the article.


Manuscripts should be prepared in accordance with “Uniform requirements for manuscripts to Biomedical Journals” JAMA 1993; 169 (17): 2282-2286

Types of manuscripts and word limits

  • Original Article: Randomized controlled trials, interventional studies, studies of screening and diagnostic test, outcome studies, cost effectiveness analysis, case control series and surveys with high response rate. Up to 2500 words excluding references (up to 30) and abstract (up to 250 words).
  • Review Article: Systematic critical assessments of literature and data sources. Up to 3000 words excluding references (>50 and <100) and abstract (250 words).
  • Case Report: New/ interesting/very rare cases with clinical significance or implications can be reported. Up to 1000 words excluding references (up to 10) and abstract (up to 100 words), up to three photographs.
  • Letter to Editor: Should be short, decisive observation. They should not be preliminary observations that need a later paper for validation. Up to 2000 words and 5 references.
  • Pictorial Essay: Should be self explanatory photographs with legends suggesting a series of cases.
  • Limits for number of images and tables: For all the above mentioned categories the number of images and tables should not be more than one per 500 words.

Submission of Manuscript 
Manuscript should be submitted in clear, concise English by registering in NepJOL website and login in NJR. Please submit Forwarding, Authorship, IRB and Declaration letters with the manuscript. The required documents  should be sent to: 

The Editor-in-chief, 
Nepalese Journal of Radiology (NJR), 

Preparation of Manuscript 
Manuscripts should be typed with double line spacing and wide margins. The pages should be numbered consecutively, starting with the title page. Manuscripts should be written in English. All the manuscripts are subject to copy editing and will, if necessary, be returned to the authors for questions to be answered or for missing information to be supplied before being sent to the printers. Before preparing the manuscript, authors are requested to read the guidelines of NJR to avoid extensive corrections.

Title page 
The title page should contain the following information: title of the manuscript which should be concise but informative, manuscript category (original article, brief communication, case report or review article), full name(s) of author(s), with their affiliated institution(s) , ORCID number, word count of abstract, word count of text, number of references, number of illustrations and/or figures, number of tables, number of pages, disclaimers, if any, commercial interest, name and address of the corresponding author including, e-mail address and telephone number.

All persons designated as authors should qualify for authorship. In case of multiple authors please see whether the person(s) who get(s) the authorship has/have contributed significantly in designing the study, analyzing data, manuscript writing and was/were involved in diagnosing of study subjects. Financial contributors and simple advisors can be acknowledged in the last paragraph of the manuscript before bibliography. The number of authors should not generally exceed six.

Abstract and key words 
The second page should carry an abstract (of not more than 150 words for unstructured abstracts or 250 words for structured abstracts). The abstract should state the purpose of the study or investigation, basic procedures (selection of study subjects or laboratory animals; observational and analytical methods), main findings (give specific data and their statistical significance, if possible), and the principle conclusions. Emphasize new and important aspects of the study or observations.

Below the abstract provide, and identify as such, three to 10 key words or short phrases that will assist indexers in cross indexing the article and may be published with the abstract. Use terms from the Medical Subject Headings list of Index Medicus.

The text of observational and experimental articles is usually – but not necessarily – divided into sections with the headings Introduction, Methods, Results, and Discussion. Long articles may need subheadings within some sections to clarify their content, especially the Results and Discussion sections.

State the purpose of the article. Summarize the rationale for the study or observation. Give only strictly pertinent references. Word limit is 150 words.

Describe your selection of the observational or experimental subjects (patients or laboratory animals, including controls) clearly. Identify the methods, apparatus (manufacturer’s name and address in parentheses), and procedures in sufficient detail to allow other workers to reproduce the results.

Present the results in logical sequence in the text, table, and illustrations. Do not repeat in the text all the data in the tables or illustrations; emphasize or summarize only important observations.

Emphasize the new and important aspect of the study and the conclusions that follow from them. Do not repeat in detail data or other material given in the introduction or the Result section. Include in the Discussion section the implications of the findings and their limitations, including implications for further research. Relate the observation to other relevant studies. Link the conclusions with the goals of the study but avoid unqualified statements and conclusions not completely supported by your data.

Number references consecutively in order in which they are first mentioned in the text. Identify references in text, tables and legends by Arabic numerals superscripted. The references should be typed double spaced beginning on a separate page after the acknowledgement. All journal titles should be italicized and abbreviated according to Index Medicus. List surnames and initials of all authors when fewer than six; when six or more, list the first three authors then add et al. Inclusive page number e.g. (111-115) should be provided for all the references.

The references must be verified by the author against the original documents. Unpublished data including papers not yet accepted for publications, should not appear in the reference list, but should be cited parenthetically within the text (e.g. Lee KY, personal communication) (Lee KY, unpublished data), (Lee KY, presented at the 4th SAARC Congress of Radiology, August 2010). Examples of correct forms of references are given below: (i.e.Vancouver Style)

Articles in the Journals
Standard journal article (list all authors, but if the number exceeds six, give three followed by et al.):

You CH, Lee KY, Chey RY, Menguy R. Electrogastrographic study of patients with unexplained nausea, bloating and vomiting. Gastroenterology 1980 Aug; 79(2):311-314.

Books and Monographs 
Personal author(s) 
Colson JH, Armour WJ. Sports injuries and their treatment. 2nd rev. ed. London: S. Paul, 1986.

Editor(s), compiler as author: 
Diener HC, Wilkinson M, editors. Drug-induced headache. New York: Springer-Verlag, 1988.

Tables should be typed in double line spacing on separate pages and numbered with Arabic numerals in the order in which they are mentioned in the text. They should be comprehensible without reference to the text. Data from tables should not be repeated in the text or figures.

Illustrations (figures) 
All photographs and electron micrographs should be supplied as high contrast glossy prints trimmed at right angles. If arrows, letters and numbers are added to prints, they must be of professional quality. Prints to be combined in plates, such as anteroposterior and lateral views, should be of the same height to facilitate reproduction. They correspond in appearance to the original radiograph (i.e. showing the bones white on a dark background, with the patient’s right to the observer’s left; computed tomograms should employ the “view from below”).

The author must guarantee that the reproduction of illustrations in which a patient is recognizable is either approved by the patients him/herself or his/her legal representative; otherwise, the eyes must be blacked out to prevent identification. The identity of the patient should be covered on the images/films.

Author Responsibility 
Written permission must be taken by the publisher and author  to reproduce any previously published figures and any such material must be clearly noted and its source given in the manuscript.

Please submit all the following documents while submitting your new manuscript to NJR:

  1. Forwarding letter
  2. Authorship
  3. Declaration
  4. Manuscript
  5. Ethical Approval letter. (This is for research article only. Ethical approval letter should be taken before starting the research. Any research without ethically approved from recognized ethical review board is of no value. The Ethical Review Board at Nepal Health Research Council is the apex body for looking after the ethics in research in Nepal. However, ERB has established institutions review committee in most of the medical college, tertiary care center hospitals and research center throughout the country. If you do not belong to such IRC centers, please contact ERB, NHRC for ethical approval of your research. For international author - please provide ethical approval letter from your institutional ethical board [IRB] or national body responsible for ethics in research).

Any submission without above documents will be considered invalid.

Please mention the appropriate template for your manuscript. - Original Article, Case Report, Review Article, Letter to the Editor, Pictorial Assay.

To avoid the rejection (or return for revision) of your article please do the followings:

  1. All the documents have to be submitted at once (as listed above).
  2. Please use template for your respective manuscript to avoid error in the heading and subheadings
  3. Please address all the point described in the NJR checklist, references and manuscript preparation guidelines etc.
  4. Email is the preferred methods of communication therefore, please check your email once a day after you submit article to NJR, we may contact you anytime for immediate information to speed up the review process.
  5. Please do not contact editorial member's personal telephone numbers.

If you have more queries, please contact us anytime.

Prof. Dr. Birendra Raj Joshi, 

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called In using this plugin we are not collecting, controlling or processing the data. More details on the privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)