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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission is typed in English in Microsoft Word.
  • Where available, URLs for the references have been provided.
  • The text is double-spaced; uses a Times New Roman 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

Type of Paper (Original research paper / Review article / Opinion article / Case report / Short communication, etc.)

Title of Submission

First name Middle name Last name 1, First name Middle name Last name 2 and First name Middle name Last name 2,*

1  Affiliation 1; e-mail@e-mail.com, ORCID ID
2  Affiliation 2; e-mail@e-mail.com, ORCID ID
* Correspondence: e-mail@e-mail.com; Tel.: + xxx-xx-xx-xxx-xxxxx

Received: Day Month 2020; Accepted: Day Month 2020; Published: Day Month 2020

Abstract: The manuscript must be typed in English in MS Word using fonts ‘Times New Romans’ in double-spaced 12 point letters. A 200 words single paragraph. Abstract required to have relevant overview of the research work. Authors need to adhere following style (number in brackets is not needed): (1) Background containing the question addressed and the purpose of the study. (2) Methods described in brief. (3) Results with summary of main findings. (4) Conclusions drawn or interpretations.

Keywords: keyword 1; keyword 2; keyword 3 (List four to five keywords in alphabetical order specific to the article and those in common use in subject).

1. Introduction

The introduction should contain broader context presenting purpose and significance of the research work. The present status of research field should be reviewed with pertinent literature citation. There should be concise mention of aim of research and highlight of principal conclusion. In-text citation single author e.g., Joshi (2020), if two authors e.g., Joshi and Adhikari 2020, if more than two authors use the first author’s last name followed by the abbreviation "et al." e.g., Joshi et al., 2020. In case if needed to differentiate authors with same last name and date include their first and middle initials e.g., C.C. Joshi and D.D. Joshi (2020), in case of multiple authors cited together separate with semicolon e.g., (Joshi, 2020; Adhikari 2020), citing more than one work by the same author e.g., Joshi, 2019, 2020), citation of national or institutional publication without authors given can be cited with first citation including full name and (National Institute of Health [NIH], 2020) and subsequent citation (NIH, 2020).

2. Materials and Methods

This section should be described with sufficient details to allow others to replicate and build on published research results. The experimental section should contain precisely all the details on materials, and methods/tools as well as equipments used for the research. It is needed to be disclosed at the submission stage if there is any restriction on the availability of materials or information. The well-established methods can be briefly described and appropriately cited. The new methods and protocols should be described in detail. Research article reporting large datasets that are deposited in a publicly available database should specify where the data have been deposited and provide the relevant accession numbers.

The manuscripts must explicitly declare the safety issues and use of good scientific practice and integrity.

3. Results

This section can be divided into subheadings. It should provide a concise and exact description of the experimental results, their interpretation as well as the conclusions.

3.1. Subheading

3.1.1. Subheading

Bulleted lists can be as follows:

  • First bullet
  • Second bullet
  • Third bullet

Numbered lists can be as follows:

  1. First item
  2. Second item
  3. Third item

The text can be continued here onward.

3.2. Tables and Figures

All figures and tables should be cited in the text as Table 1, Figure 1, etc.

Figure 1. Figure can cover single column width (7.5 cm) or two-column width (16 cm). In case of multiple panels, they should be listed as: (a) Description of what is contained in the first panel; (b) Description of what is contained in the second panel. Figures should be placed in the main text near to the first time they are cited. A caption in case of single line should be centered. Figure must be supplied in the JPEG or TIFF format with at least resolution of 300 DPI.

Table 1. Tables should be placed in the main text near to the first time where they are cited.

3.3. Formatting of Mathematical Components

This is an example of an equation:

a = 1,

(1)

The equations should be typed using MS Word Equation Editor and should be numbered in sequence and referred to in the text, e. g. ‘Eq. (1)’. The data presentation should follow SI system of measurement.

The text continues.

4. Discussion

This section needs interpretation in light of previous research and the hypotheses. The findings and their consequences and effects should be discussed in the broad sense. Future possible research directions can also be highlighted.

5. Conclusions

This section needs to provide conclusive remarks and future perspective.

Acknowledgments: The funding sources of the research work should be disclosed together with grant number.

Supplementary Materials: The supplementary material can be provided and can be indicated as Figure S1, Table S1.

Author Contributions: In case of research articles with several authors, a short paragraph specifying individual contributions must be provided. The following statements such as “X.X. and Z.Z. conceived and designed the experiments; X.X. performed the experiments; Y.Y. analyzed the data; X.X. wrote the paper.” Authorship must be limited to those who have contributed substantially to the research work.

Conflicts of Interest: Declare conflicts of interest or state “The authors declare no conflict of interest." It is needed to identify and declare any personal circumstances or interest that may be perceived as inappropriately influencing the representation or interpretation of reported research results.

References
References cited must be listed alphabetically by the surname of the author (Vancouver style). Each publication cited in the manuscript must be accurate. Please provide the complete reference to cited publications; all written in lower case letter, only the first letter capital; complete Journal name, and DOI number. Here are some example citations:

Journal Article
Hu TY, Frieman M, Wolfram J. Insights from nanomedicine into chloroquine efficacy against COVID-19. Nature Nanotechnology. 2020 Mar 23:1-3. DOI: 10.1038/s41565-020-0674-9

For book
Carrara S, editor. Nano-bio-sensing. Springer Science & Business Media; 2010 Nov 1.

Book Chapter
Antony U, Ilango S, Chelliah R, Ramakrishnan SR, Ravichandran K. Ethnic fermented foods and beverages of Tamil Nadu. In Ethnic Fermented Foods and Beverages of India: Science History and Culture 2020 (pp. 539-560). Springer, Singapore. DOI: 10.1007/978-981-15-1486-9_19

Web Site
Author Surname Author Initial. Title. Year Published [cited Date Accessed]. Available from: http://Website URL

Reviewers: Please list 3 possible reviewers on the subject. Provide not preferred reviewer if if applicable.

S. N.

Name

Designation

Affiliation and Email

1.

 

 

 

2.

 

 

 

3.

 

 

 

Not Preferred Reviewer

1.

 

 

 

Declarations:

Ethical approval and consent to participate. Please write which category does your research fall.

  1. Not applicable.
  2. No experimental procedure requiring ethical concern was established during this research work. Thus, ethical approval is not required.
  3. The required permission for the research was obtained from YYYY Ethical Review Board (Permission number: xxx/2018), Government of ZZZ.

Availability of data and materials. Please confirm category in which research falls.

  1. Data sharing not applicable as article does not include generation and analysis of data.
  2. The sets of data generated during and/or analysed for the research work are available in the (name of repository), (provide Web Link to database).
  3. The sets of data generated during and/or analysed during the research work can be available from the corresponding author on logical request.
  4. All data generated or analysed during the research work are included in this research article and its supplementary information files.
  5. The set of data generated during and/or analysed during this research work are not publicly available because (please give reason).

Funding
Please confirm the category into which your research falls.

ASTA requires authors to specify sources of funding (institutional, private and corporate financial support) for the work reported in their paper e.g., The research received grant from YYYY (Grant Number: ZZ/2019).

Note: Original research paper and Short communication should contain body text (Introduction, Materials and Methods, Results, Discussion, Conclusions). However, Review article, Opinion article and Case report can vary from an Original research paper and can contain Abstract, Introduction followed by structured headings and subheadings, Discussion, Conclusion depending on the nature of the review. Review article should be within 20 typed pages and 100 references. Original research paper and Opinion article should be within 10 typed pages, with a maximum of 40 references. Short communication and Case report should be within 6 typed pages (2,500 words), with a maximum of 20 references. The format for Acknowledgement, References, Supplementary Materials, Author Contributions, Conflicts of Interest applies to all types of paper.

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)