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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in Microsoft Word document file format.
  • Where available, URLs for the references have been provided.
  • The text uses Times Roman of 10.5 font size in English and 10.5 fonts in Nepali.; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end. Adjust the line spacing to accomodate 50 lines per page.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

Call for Papers

Journal of Science and Engineering, published by Khwopa Engineering College & Khwopa College of Engineering, will be a regular forum for all academics and practitioners in the relevant field. The publication is a refereed journal and requests articles from following three categories:

  1. Research papers: Papers which precisely identify the problem and use original data/methodology and derive independent conclusion.
  2. Expository articles: Papers which discuss problems and ideas in a discursive and elaborate manner in consistent logical sequence, and not necessarily present original data.
  3. Reports: Papers which give detail account of events of sufficient importance utilizing existing data information.

Research papers will be evaluated by referees while expository articles and reports will be discussed in the editorial board and will be sent to a referee of the relevant field if the editorial board deems it necessary. For details in the Manuscript preparation, please see the instructions below.

We encourage and request all academics and practitioners in the field of science and engineering to send their valuable works and participate in this forum.

Instructions to Authors

The submission deadline is November for the next issue.

Authors should submit three copies of their papers to the address given below. In the cover letter please specify the broad field to which the paper belongs: (1) Natural Sciences (3) Electronics and Communication Engineering (4) Computer Engineering (5) Civil Engineering (6) Architecture

Corresponding address:
Chief Editor,
JScE Publication, Research and Development,
Khwopa Engineering College & Khwopa College of Engineering,
Libali, P Box: 84,
Bhaktapur, Nepal
Tel: 977-1-5122098, Fax: 977-1-5122202
Email: info@khec.edu.np

Acceptance Criteria
The journal accepts and publishes the academic papers that meet the following criteria:

  1. The paper contains hitherto unpublished original material of sufficient value and interest to the practitioners and researchers of the relevant field.
  2. The paper is concise with clear account of the research work.
  3. The paper includes detail of the work and reference to source of information sufficient to permit the reader to reproduce the work or verify the accuracy of the information given in the paper.

Preparation of Manuscript
The manuscript will follow the format described below in Manuscript Format Guidelines.

The manuscript should have a short and succinct title, a concise abstract with keywords.

The main body of the text will have a good introduction of the paper at the beginning. Simple language, short sentences and good use of section headings help to communicate information more effectively. Figures are important in aiding the clarity of the paper.

Refereeing Procedure
The Chief Editor assigns the manuscript to one of the Field Editors. When judging it qualified for refereeing process, the Field Editor identifies one referee who is an acknowledged expert in the concerned subject matter. JScE will use a double blind referee process. The referee name will remain anonymous, while the authors’ name will remain anonymous to the referee. The Field Editor will then report referee’s evaluation to the Chief Editor which will be taken in the Editorial Board. Only the papers that receive favorable evaluation from the referee will be accepted for publication. To safeguard the authors’ work, the editorial board and referees will keep all information contained in the manuscript confidential until it is published.

Copyright
JScE reserves the copyright for the published papers. Authors will have the right to use content of the published paper in part or in full for their own work. Authors who use previously published data and illustrations must acknowledge the source in the figure captions.

Manuscript Format Guidelines

Type area: The manuscript should be printed in A4 size paper with 25 mm margin on top and bottom and 20 mm on right and left.

Script: The manuscript must use Times Roman of 10.5 font size in English and 10.5 fonts in Nepali.

Adjust line spacing to accommodate 50 lines in the page. Hand written manuscripts will not be accepted. Number all pages starting with the title page.

Length: Papers should not exceed 8 page length including figures, tables, endnotes and references.

Title Page: The first page must contain the title of the paper, author full name (s), affiliation (s),position (s) and contact author’s name, position, affiliation and mailing address, phone and fax numbers and email address.

Abstract and Keywords: An abstract and keywords should be included in the title page. The abstract should not exceed 200 words and must précis the paper giving clear conclusions. Keywords of up to five words must be carefully selected to facilitate reader’s search.

Major Sections and Headings: The paper should include the following major sections in addition to the main body of the text:

  • Introduction: Describe the motivation and purpose of the research
  • Methodology: Provide sufficient information to allow readers to repeat the work
  • Conclusions: State conclusions precisely without elaboration.
  • Acknowledgements: Recognize any advisory and financial help, and major assisting works in the paper.

The section headings will indicate hierarchy levels such as 2, 2.1, 2.1.1. Hierarchy of more than three is not preferred.

References: References in the text should be quoted in the following manner: Gurung (1985) or (Majpuria and Shrestha, 1994), or if there are more than two authors, (Pokharel et al., 2002). All the references should be listed at the end of the paper in alphabetical order by the first author’s surname. The style should follow the example below:

Darnal, P., 2008. Reconnaissance of Caves in Upper Lo Mustang. Ancient Nepal, No. 166, pp 1-31.

Endnotes: A limited number of explanatory notes are permissible. These should be numbered 1, 2, 3 consecutively in the text and denote by superscripts. Endnotes should be listed at the end of the paper with numbers linked to those in the text.

Measurements: International system of units (SI) should be used. If other units are used, equivalents should be given in parenthesis.

Tables: Insert tables in the text and number them consecutively in Arabic numerals, eg., Table 1,Table 2.

Figures: Insert the figures in the text and arrange them consecutively in Arabic numerals, eg., Fig 1, Fig 2. Original figures should be included in the final submission. Make sure all type face in the figure is legible when reduced to the size for publication.

SUBMISSION OF ACCEPTED MANUSCRIPT

For final publication, the contact author should submit the JScE publication department package containing following material.

  1. An electronic copy of final manuscript. The preferred format is Ms Word.
  2. The photographs should be of good resolution and at least two times the size of the final publication
  3. A hard copy of the final manuscript on A4-size paper. The copy should match with the electronic version above.

Proofs
Proofs will be sent to contact author for correction. This should be checked and returned as soon as possible. No alteration in the content to the original text is accepted.

Our aim is rapid publication. The authors are requested to follow the above instructions to expedite the journal publication process.

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)