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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • Submission of copyright form with the consent of all authors during the submission of the paper. You can download the Copyright Form from the Copyright Notice section of the author's guidelines.
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, Uniform Resource Locator (URL)s and Digital Object Identifier (DOI) for the references have been provided.
  • Manuscripts should be in English, typed on the A4 paper, single column, double spaced with ample margins (Left 1.25’’, Top, Bottom and Right 1’’) including line and page number for each page separately. Authors are suggested to use Times New Roman font (12pt bold for headings, 12pt for text including captions of figures and illustrations) and Arial font 10pt for figures and illustrations. A clear justification must be provided in the cover letter during submission for manuscripts over the word count in each form of paper type.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.
  • Line and page numbers.
  • The International System of Units (meters, kilograms, seconds) should be used for all measurements.

Author Guidelines

Nepalese Journal of Zoology publishes research articles, review articles, short communications, and biology news in the field of biology. The journal is published by the Central Department of Zoology, Institute of Science and Technology, Tribhuvan University, Nepal. The copyright of published papers (Manuscript) become the property of the publisher.

By submitting a paper, author(s) confirm(s) that the work has not been published anywhere, and is not under consideration for publication anywhere.

The submitted manuscripts will be subjected to pre-review by editors. The manuscripts deemed to be appropriate will be sent to reviewers, and the handling editor will moderate communication between reviewers and the corresponding author. The submitted manuscript is expected to get the first decision within two months of submission.

 Authors are required to submit their manuscripts by either online form or manuscript central (https://www.cdztu.edu.np/njz/). In case of problems in manuscript central, the corresponding author can also send manuscript by email to: njz@cdztu.edu.np

Research Articles: These are the original research papers reporting cutting-edge biological sciences related research of international relevance (e.g., biodiversity conservation, environmental problems, animal health-related issues) that has clear application to the conservation/management of natural systems. It should be less than 9000 words (includes all parts of paper except figures and tables). It should be organized as Abstract, Introduction, Materials and Methods, Results, Discussion, Conclusions, Acknowledgments, Authors' Contributions, and References.

Review Articles: It provides a timely synthesis of topical themes covering the scope of the journal. Reviews should also offer new insights or perspectives to guide future research efforts. It should not exceed 8000 words inclusive of all parts of the paper, as mentioned above.

Short Communications: It provides a short but insightful glance of environmental issues. It should be less than 4000 words and should be organized as research articles.

Biology News: It covers the interesting recent developments/issues/news about biology. It should be less than 2000 words.

Letters to the Editor: It covers the issues that can draw the attention of the scientific community about issues of environment and public health. It should be less than 1000 words.

Submission Preparation Checklist

  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • Submission of copyright form with the consent of all authors during the submission of a paper.
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Manuscripts should be in English, typed on the A4 paper, single column, double spaced with ample margins (Left 1.25’’, Top, Bottom, and Right 1’’) including line and page number for each page separately. Authors are suggested to use Times New Roman font (12pt bold for headings, 12pt for the text including captions of figures and illustrations) and Arial font 10pt for figures and illustrations. A clear justification must be provided in the cover letter during submission for manuscripts over the word count in each form of paper type.
  • Line and page numbers.
  • The International System of Units (meters, kilograms, seconds) should be used for all measurements.
  • Where available, Uniform Resource Locator (URL)s and Digital Object Identifier (DOI) for the references have been provided.

Submission of papers

Title page: The title page should be submitted separately with the following information:  title of the article (less than 25 words), the name(s) of the author(s), affiliation(s) and address (es) of the author(s), e-mail address, telephone and fax numbers of the corresponding author, acknowledgments.

The title page should contain:

  • A concise and informative title of fewer than 25 words.
  • A list of author names, affiliation(s), and e-mail address of the corresponding author.
  • The name, complete mailing address (including e-mail address, telephone, and fax numbers) of the corresponding author.
  • A running title not exceeding 45 characters.
  • A word count of the entire paper broken down into abstract, main text, acknowledgments, references, tables, and figure legends.
  • The number of tables and figures.
  • The number of references.

Both American and British English are accepted but not of the combination of these. Please use Times New Roman font (12-point) for text preparation. Abbreviations should be defined at first mention and used consistently thereafter.

For original research papers and brief communications, the text should normally consist of Abstract, Introduction, Materials and Methods, Results, Discussion, Conclusion, Research implications (if any), Acknowledgments, and References.

Abstract: This section should be less than 300 words and organized as following subheadings:  Scope, Location, Methods, Results, Research implications in the respective fields, and ending with a list of 5-6 keywords arranged in alphabetical order.

Introduction: State the clear reason for the research work, the context, background, aims, and the hypotheses that are being tested. A brief statement of what has been achieved should be written at the end of the introduction.

Materials and Methods: Include sufficient details for the work to be repeated. Where specific equipment and materials are named, the manufacturer’s details (name, city, and country) should be given so that readers can trace specifications by contacting the manufacturer. Where commercially available software has been used, details of the supplier should be given in brackets or the reference given in full in the reference list.

Results: State the results of experimental or modeling work, drawing attention to important details in tables and figures. The Results section should conform to the highest standards of rigor.

Discussion: Point out the importance of the results and place them in the context of previous studies and in relation to the application of the work (expanding on the Synthesis and applications section of the Summary). Include clear recommendations for management or policy.

Conclusions: Highlight the key findings of your research.

Acknowledgments: It must be placed after the main text and before the references. Be brief (Acknowledgments of people, grants, funds, etc.). If authors refer to themselves as recipients of assistance or funding, they should do so by their initials separated by points (e.g., J. B. T.). Do not acknowledge Editors by name.

Authors’ contributions: A brief author contributions statement must be provided for all submissions with more than one author. A general guideline for author contributions statement is given below:

“Subedi, J. R. Designed research, and collected data; Subedi, J. R. and Smith, H. analyzed and wrote the manuscript. All authors contributed critically to the drafts and gave final approval for publication.”

References: Only the most relevant references should be used in the papers. The references should be limited to published work, work in press, research reports of authentic institutions, or theses and dissertations. References should be listed in alphabetical order. Check the manuscript to make sure that all references are cited and that all citations in the text are included in the references. DOI is compulsory for citing journal research papers. Follow the following given citation style.

Citations in the text:

For one author:  Smith (2010) and (Smith 2010)

For two authors: (Williams & Pandey 2004) and Williams and Pandey (2004)

For more than two authors: Waterman et al. (2015) and (Waterman et al. 2015)

Multiple citations within a bracket are to be kept in chronological order of old to new references and separated by a comma, for example: (Nowell & Jackson 1996, Jnawali et al. 2011, Chhetri et al. 2018)

Citations for Personal Communication are not included in the reference list. Cite such references only in text. Provide the full name of the communicator with the date of communication if possible. It can be written as: (John Williams Pers. Comm., March 26, 2019). Authors can get NJZ reference style as endnote file format (https://www.cdztu.edu.np/njz/authors guidelines)

In reference list:

  • Journal article, single author

Sanders, N. J. 2002. Elevational gradients in ant species richness: area, geometry, and Rapoport's rule. Ecography 25:25-32. https://doi.org/10.1034/j.1600-0587.2002.250104.x

  • Journal article, two authors

Schlaepfer, M. A. and Gavin, T. A. 2001. Edge effects on lizards and frogs in tropical forest fragments. Conservation Biology 15:1079-1090. https://doi.org/10.1046/j.1523-1739.2001.0150041079.x

  • Journal article, more than two authors

Tscharntke, T., Sekercioglu, C. H., Dietsch, T. V., Sodhi, N. S., Hoehn, P. and Tylianakis, J. M. 2008. Landscape constraints on functional diversity of birds and insects in tropical agroecosystems. Ecology 89:944-951. https://doi.org/10.1890/07-0455.1

  • Journal article, more than six authors

Whiles, M. R., Lips, K. R., Pringle, C. M., Kilham, S. S., Bixby, R. J., Brenes, R. et al. 2006. The effects of amphibian population declines on the structure and function of Neotropical stream ecosystems. Frontiers in Ecology and the Environment 4:27-34. https://doi.org/10.1890/1540-9295(2006)004[0027:TEOAPD]2.0.CO;2

  • Proceedings

Bhattarai, B. P. and Basnet, K. 2004. Assessment of crop damage by wild ungulates in the eastern side of Barandabhar Corridor Forest, Chitwan. Proceedings of Fourth National Conference on Science and Technology, Nepal Academy of Science and Technology, 23-26 March 2004, Kathmandu, Nepal, pp 1976-1980. 

  • Report

Sharma, A. P. 1993. Status of water pollution in Nepal.  A report submitted to the Man and Biosphere, Kathmandu, Nepal, p 320.

  • Book

Schuh, R. T. and Brower, A. V. Z. 2009. Biological systematic: Principles and application (2nd ed). Cornell University Press, Ithaca, USA, p 311.

  • Edited book

Glatston, A. R. (Ed.) 2011. Red Panda, the Biology and Conservation of the First Panda. Academic Press, London, UK, p 456.

  • Chapter in an edited book

Nesheim, M. C. 1989. Ascariasis and human nutrition. In: Crompton, D. W. T., Nesbemi, M. C. and Pawlowski, Z. S. (Eds.) Ascariasis and its prevention and control. Taylor and Francis, London, UK, pp 87-100.

  • Dissertation/Thesis

Bam, A. B. 2005. Screening of tomato germplasm to the Meloidogyne: a root-knot nematode. MSc Thesis, Tribhuvan University, Kirtipur, Kathmandu, Nepal.

Thapa, T. B. 2011. Habitat suitability evaluation for Leopard (Panthera pardus) using remote sensing and GIS in and around Chitwan National Park, Nepal. PhD Thesis, Saurashtra University, India.

  • Website

Goodrich, J., Lynam, A., Miquelle, D., Wibisono, H., Kawanishi, K., Pattanavibool, A., Htun, S., Tempa, T., Karki, J. and Jhala, Y. 2015. Panthera tigris. The IUCN Red List of Threatened Species 2015: e. T15955A50659951.

USGS. 2015. Freshwater mussels of the upper Mississippi River system. http://www.fws.gov/midwest/mussel/current_threats.html. Accessed on 19 June 2019.

Tables: Each table should be on a separate page, numbered, and accompanied by a legend at the top. These should be referred to in the text as Table 1, Table 2, etc. Each table should be the plain format (without any effects and vertical lines). Any additional information on the table should be indicated by superscript upper-case letters and provided beneath the table body. Avoid duplication between figures and tables.

Figures: Figures and their legends should be grouped together at the end of the paper before Supporting Information (if present). Figures (including artwork, map, design except for table) should be referred to in the text as Fig. 1, Fig. 1 & 2, etc. (For multiple figures as:- Fig. 1a, 1b, etc.)  Figure caption should be clear enough to understand without refereeing text. Figures including any other graphical objects should be in TIFF/JPEG format and should have a resolution not less than 300 dpi.

Supporting Information: Essential supporting information can be published in the online version of the article. It includes additional artwork, design, maps, supporting data, appendices, etc.

Manuscript submission

Authors can submit their manuscript through a fully web-based system and as an email attachment and review of manuscripts can also be done via. web-based system.

https://www.cdztu.edu.np/njz/

All correspondence should be channeled via the Subject Editor: njz@cdztu.edu.np

During submission, authors will be asked to confirm the following points:

  • The submitted work has not been submitted, published or accepted for publication, nor is being considered for publication elsewhere, either in whole or substantial part.
  • All authors and relevant institutions have gone through the submitted version of the manuscript and approve its submission.
  • All persons entitled to authorship have been included as co-authors.
  • The submitted work is original and all necessary acknowledgments have been made.
  • The work conforms to the legal and ethical requirements of the respective country in which the study was carried out.
  • During submission, all co-authors will receive confirmation.
  • A cover letter is optional and that can be used to provide supplementary information not present in the manuscript and that is important for the editorial office or editors.

Ethical approaches and guidelines

The publication of an article in a peer-reviewed journal is an essential work of scientists to disseminate their research findings on a global scale. It also reflects the quality of research of the authors and their institutions. Prior to publishing their work, authors need to agree upon standards of expected ethical behavior. The following points should be considered as ethical topics before submitting papers for publication in Nepalese Journal of Zoology:

Authorship of the paper: Authorship of the paper should be limited to those who have significantly contributed to the conception, design, execution, or writing of the study. There should be transparency on the contributions of authors and authors need to provide author contribution statement as mentioned above.

Originality and plagiarism: The authors should ensure that they have developed entirely original works. They have to use the contents of works, part of work and words or statements of others, that has been cited or quoted appropriately.

Acknowledgment of sources: Acknowledgment of other people’s work must always be provided.

Reporting standards: Results of the original research work of authors should provide an accurate account of the work with a clear discussion of its implications.

Conflicts of interest:

The authors most disclose a potential conflict of interest for all submissions and relationships with others.

Data access and retention: Authors may be asked to provide the raw data in connection with a paper for editorial review, and should be agreed to provide public access to such data if the editorial board finds something doubtful.

Critical errors in published works: If an author finds a critical error or inaccuracy in his/her own published work, it is the author's responsibility to promptly notify the journal editor and cooperate with the editor to retract or correct the paper.

Multiple, redundant, or concurrent publication: Authors should not submit/publish the same research, idea, concept, and papers in more than one journal or primary publication. These contents include publication in the form of an abstract, publication as an academic dissertation, conference proceeding, and publication as an electronic preprint.

Use of hazards and human or animal subjects and work in restricted areas: Authors should not use hazardous chemicals or weapons or equipment to handle animals or humans at the time of data collections. They should state complications if their research work involves chemicals, procedures, or equipment that have any unusual hazards to animals or humans. Besides, authors require approval of the ethics committee, prior informed consent to study on patients, direct handling of animals, and working in restricted areas. Authors should get permission to do such works from concerned authorities/people and should declare in a cover letter to journal at the time of submission.

Plagiarism policy

All the submission will go for a plagiarism check prior to go review process. It is one of the most common types of publication misconduct when an author deliberately uses another’s work without permission, credit, or acknowledgment. It includes Ideas and Concepts, Data, Words, and Phrases. Authors should declare that their work does not have plagiarized contents or parts throughout their paper. For details of plagiarism, authors can check in internet sources and published books.

Conflict of interest

All authors must disclose a conflict of interest (COI) in their contributions. The COI includes financial, personal relationships supporting organizations, employment, consultancies, ownership, honoraria, paid expert testimony, patent applications/registrations, and grants or other funding. The authors need to provide a statement declaring the conflict of interest in the title page file.

Changes to authorship

At the time of submission, authors need to provide the list and order of authors without any conflict. Further addition, deletion or rearrangement of author names and order in the author's list should be requested journal editor just before the manuscript has been accepted. For such change, the corresponding author should send written confirmation letters from all authors to the editor explaining the reason for change including the consent of all authors. This would be possible only in exceptional circumstances and the Editor considers the addition, deletion, or rearrangement of the author's names and order after the manuscript has been accepted. Before that, the manuscript will be suspended for publication.

Review process

Reviewers are the honorary volunteers that play a pivotal role in publishing standards. The review process involves the following steps:

  • Single-blind peer-review.
  • Initial assessment by the editor for suitability and standard for the journal.
  • Plagiarism checking.
  • If the paper deemed suitable.
  • Assigning handling subject editor.
  • Send to at least two independent expert reviewers to assess the scientific quality of the paper.
  • Handling editor submits the report of review including authors' response to the reviewer’s comments and based on the reports, the chief editor is responsible for the final decision of revisions required, acceptance, or rejection of papers. The chief editor’s decision is final. Also, check the editorial process for details.
  • The review process normally takes approximately 3 months to complete.

Editorial process

NJZ follows a single-blind peer-review process. Author names are concealed. Editors and reviewers are expected to handle the manuscripts confidentially and must not disclose any details to anyone outside of the review process. Reviewers also have the right to confidentiality and their names are not revealed to authors unless they choose to sign their review. Further, peer review comments should remain confidential even after a manuscript receives a final decision. Manuscripts are normally reviewed by at least three independent experts in the relevant subjects. All correspondence between an author, editor, and peer reviewer should remain in confidence unless explicit consent has been given by all parties, including the journal, or unless there are exceptional ethical or legal circumstances that require identities or details of the correspondence to be revealed. Reviewers are acknowledged by publishing a list of contributing reviewers for each year on the journal website.

Types of editorial decisions:

Immediate reject: the paper does not follow the guidelines of the journal and unrelated to the scope and standard of the journal.

Reject: the paper is not acceptable for publication in the journal and re-submission will not be considered.

Decline without prejudice: the paper is rejected but with the option to submit, for further review, a completely new version of the paper that has undergone considerable changes.

Major Revision: the paper requires major changes and needs to go through the review process again, with no guarantee of acceptance.

Minor Revision: the paper requires minor changes. Further review is occasionally required. There is no guarantee of acceptance.

Final acceptance: after a final editorial check, acceptance is confirmed and the manuscript files along with the obtained forms are sent to the publisher.

Production Process

  • License to publish: Authors of manuscripts will be required to grant NJZ an exclusive license to publish the article on behalf of the Central Department of Zoology, TU. Signing an Exclusive Licence Agreement (ELA) is a condition of publication and papers will not be published until a signed form is received. The corresponding author on behalf of all co-authors needs to fill up the License agreement form at the time of manuscript submission (or request a copy of the form via. e-mail). The terms and conditions of the ELA can be downloaded from here. Please read the license form carefully before signing: conditions are changed from time to time and may not be the same as the last time you completed one of these forms.
  • Colour figures: Colour figures may be published online free of charge; however, the journal charges for publishing figures in color in printed form. If the author supplies color figures, at Early View publication they will be invited to complete a color charge agreement. The author will have the option of paying immediately with a credit or debit card, or they can request an invoice. If the author chooses not to purchase color printing, the figures will be converted to black and white for the print issue of the journal.
  • Accepted papers: After a paper has been accepted for publication, authors will receive galley proof of manuscript within one week. After receiving corrections from authors, the manuscript will be corrected and then it will be uploaded online within one week. Any final, minor corrections can still be made to the article at the following proofing stage.
  • Offprints: A PDF offprint is available to authors via an automated system integrated with NJZ Author Services. The authors will be directed to retrieve the final PDF file of their article online. A copy of the Publisher's Terms and Conditions for the use of the PDF file will accompany the PDF offprint and the file can only be distributed in accordance with these requirements.

Sponsorship

Presently, the journal is supported by the Central Department of Zoology, Institute of Science and Technology, Tribhuvan University, Nepal for any cost associated with the handling, publishing, and technical things.

(Revised 2020-08-08)

Research Articles

These are the original research papers reporting cutting-edge biological sciences related research of international relevance (e.g., biodiversity conservation, environmental problems, animal health-related issues) that has clear application to the conservation/management of natural systems. It should be less than 9000 words (includes all parts of paper except figures and tables). It should be organized as Abstract, Introduction, Materials and Methods, Results, Discussion, Conclusions, Acknowledgments, Authors Contributions, and References.

Review Articles

It provides a timely synthesis of topical themes covering the scope of the journal. Reviews should also offer new insights or perspectives to guide future research efforts. It should not exceed 8000 words inclusive of all parts of the paper, as mentioned in Research Articles.

Short Communications

It provides a short but insightful glance of environmental issues. It should be less than 4000 words and should be organized as Research Articles.

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
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  • profile picture

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What do we do to keep that data secure?

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How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
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1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
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2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

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  • As a registered author in the system you may be contacted by the journal editor to submit another article.
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2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

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3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)