Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in Microsoft Word file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

Author Guidelines

Cover Letter and Authorization Form
During submission of the article, a cover letter and authorization form should be included having Authors full address including email, telephone and fax number etc. It should be clearly mentioned that the article is original research or review. The corresponding author should mention the undertaking that if any animal studies carried was in accordance with their country or institutional ethical committee and also state that the manuscript has not been published elsewhere (except in the form of an abstract or as part of a published lecture or academic thesis).
Fill the cover letter and authorization form and send along with your manuscript. Without these forms (Cover letter and authorization form) your manuscript will not be considered for publication.
[Download Cover letter & Authorization Form]

Author's Contribution Form
The contributions of all authors must be described. The authors must submit “Author’s Contribution form” duly signed by all authors after describing all details given in the form address below questions:

  • Who did conceive and design the experiments?
  • Who did collect data?
  • Who did analyze the data and write the paper?
  • Who did revise the article for the final approval of the version to be published?
    [Download Author’s Contribution Form]

MANUSCRIPT FORMATTING AND SUBMISSION
Research Article
These articles should clearly describe new and carefully confirmed results and experimental procedure which should be given in required details for others to verify the work. For proper referring and fast publication all manuscript should be grammatically correct.
The manuscript should be prepared in English using “MS Word” with 1.5 cm margin on all sides (Top, Bottom, Left and Right side) of the page. “Times New Roman” font should be used.
Title: Times New Roman 16, Title case ie. First letter of all words capital (Centered).
Names of Author(s): Times New Roman 11 (centered), Bold
Author affiliation (Times New Roman 9 single column Centered) needs to be given below author names in order of appearance. Relation between author listing and affiliation needs to be indicated as superscripted numbers to the right of name in author listing and to the left in affiliation.
Abstract: Times New Roman 9 (single column) Justified, maximum 250 words.
Keywords: 3-6 keywords should be written just after the abstract, which can identify the most important subject of the manuscript. Times New Roman 9 (single column), separated by semi colon (;)
Introduction: A brief and clear description of the purpose of the investigation relating the previous research and essential arguments should be mentioned.
Materials and Methods: This section should be written well defined to understand the steps of investigation done which allows other researcher to reproduce the result.
Results and Discussion: The findings of the manuscripts should be presented with appropriate evidences and discussions in a single heading or may be presented in separate headings depending on the requirement and need of author(s).
Subsection title: Times New Roman 12 Small Caps with 6 pt spacing after the subsection title (paragraph formatting) justified.
New Subsection text begins with 6 pt spacing before the text (paragraph formatting)
Reference citations should be given in ascending alphabetically arranged at the end of the manuscript.
Tables and Figures: Tables need to have title above the table and figures need to have title below the figure. (Times New Roman 9).
Each table and figure should be well descriptive so that can be understood without description in text section accompanied by a legend below it. (Times New Roman 8)
Equations need to be left aligned; equation numbers should be right aligned; equations quoted in manuscript need to conform to this form.  (Eqn. 1)
Acknowledgement: At the end of the manuscript before references, author may acknowledge the help of those persons who don’t considered for authorship. The funding agency should be acknowledged in this section.
Conflict of Interest: From September 2019, This journal decided to demand declaration by authors related to any Conflict of Interest upon submission. This information will be available to the Editors. If your manuscript is published, this information will be communicated in a statement in the published paper.
A Conflict of Interest is actual if a relationship exists, or apparent if the possibility for a relationship could be inferred. In either case, it is the responsibility of journal Editors, Associate Editors, Editorial Board members, authors and reviewers to declare Conflicts of Interest, actual or apparent.
Full disclosure is required when you submit your paper to this journal. This journal requests the author to add a statement in the end before references. The author(s) may write(s) his/her/their conflicts of interest as any of below sentences;

  • The author(s) declare(s) that there is(are) no conflict(s) of interest.
  • The author(s) declare (s) that he/she (they) has (have) no conflict(s) of interest.
  • The author(s) declare(s) that there is (are) no conflict(s) of interest regarding the publication of this paper.

This is the author’s declaration that guarantees objective and fair research. It implies the research results are not influenced by external factors or misconduct, such as the trade of financial incentives for positive results.

References (Times New Roman 9) should be listed as
For Journal Reference
Shrivastava UP and Kumar A (2011) A Simple and Rapid Plate Assay for the Screening of Indole-3-acetic Acid (IAA) Producing Microorganisms. Int J Appl Biol Pharma Technol 2: 120-123.
Jha PN and Kumar A (2009) Characterization of novel plant growth promoting endophytic bacterium Achromobacter xylosoxidans from wheat plant. Microbial Ecol 58: 179-188. DOI: 10.1007/s00248-009-9485-0

For Chapter in Book Reference
Kumar A, Rai AK, Shrivastava UP, Tyagi MB, and Kumar A (2011) Microcystins, a Novel Class of Toxins from Cyanobacteria. In: Roy BK and Chandary BR (Eds) Plant Genome; Conservation, Manipulation and Diversity. Chapter 11, Narosa, New Delhi, 129-139.

For Book Reference
Benson HJ (1998) Microbiological applications: A laboratory manual in general microbiology. McGraw-Hill College.

For Patent Reference
Aviv H, Friedman D, Bar-Ilan A and Vered M (1996) Submicron emulsions as ocular drug delivery vehicles, U.S. Patent US 5496811.
[Note: “FEMS Microbiology Ecology” format with a little modification can be used to use Reference managers such as Endnote, Mendeley etc.]

DOI for References
Kindly put the DOI of each referred article at the end of each references. Author may get help from the following link to get DOIs of the articles. The link is as follows: <http://www.crossref.org/SimpleTextQuery>.

Manuscript Submission
Formatted manuscripts must be in MS Word form (.doc and .docx format) and may be submitted either by online submission system or by email attachment to the Editor-in-Chief at editor.ijasbt@gmail.com. Whereas, we prefer online submission system; which is very user friendly and author can check the status of manuscript any time after login.
In the event of any bounce of email(s) sent with paper(s) attached, kindly scan papers for virus.  If the inconvenience persists, kindly inform the Editor.

Plagiarism Policy
We don't accept plagiarized manuscripts; therefore, manuscripts submitted to this Journal should be original. Plagiarism includes copying text, ideas, images or data from another source, even from your own publications, without giving any credit to the original source.
To avoid or reduce plagiarism, authors should attempt to paraphrase the information, or summarize the information derived from a variety of sources using own words. Authors are responsible for obtaining copyright permission for reproducing illustrations, tables, figures taken from other authors and/or source. Permission must be placed at the foot of each figure.
If plagiarism is detected during the peer review process, the manuscript may be rejected. If plagiarism is detected after publication, that plagiarized articles will be immediately withdrawn and removed from the website and the concerned authors will be considered ineligible for publication of their articles in this journal for five years. Authors are kindly requested to check for plagiarism before submission of manuscript. Authors, researchers and freelancers can check similarity before submission. We prefer Ithenticate for similarity detection.

Article Processing Charges
Authors are required to pay an article processing fee (not at the time of submission) after peer review and acceptance. The fee contributes to the handling/ editorial/ production costs and hence non-refundable.

India & Nepal: INR 3500.00 only
Foreign countries (excluding SAARC countries):
USD 160.00 only
SAARC countries (excluding India & Nepal):
USD 80.00 only (after 50% waiver for all in USD 160.00)

Waiver in Publication Charge
Waiver Policy
If author(s) do not have funds to pay such fees, he/she can avail an opportunity of waiver in the Article Publication Charge. After acceptance of manuscript, authors from least developed countries (see list of least developed countries declared by United Nations in 2018) may avail waiver in publication charge up to 75% based on economic conditions and quality of the manuscript; whereas, author(s) seeking waiver should forward his/her application of waiver at the time of manuscript submission.
We consider applications for a fees waiver on a case-by-case basis (for least developed countries). Please contact the editor for more information at editor.ijasbt@gmail.com
[see list of least developed countries declared by United Nations in 2018]

Copyright and Permissions
© International Journal of Applied Sciences and Biotechnology.

Creative Commons Licence
International Journal of Applied Sciences and Biotechnology is licensed under a Creative Commons Attribution-NonCommercial 4.0 International License.

Peer Review Process
Normally review process takes more than one month. For peer review process usually two or more, independent reviewers, were selected by the editors. The Reviewers treat the review process as being strictly confidential. Immediately after getting reviewer comments/suggestions manuscripts are sent to authors for improvement of their article. Reviewer are invited by editor-in-chief or editors through request made via email. Reviewers come from national or international territory. Reviewers are assigned to review articles in their own particular field of expertise. The editors make a decision based on the reviewers’ advice.
Authors are welcome to suggest potential reviewers; however, it is the editor’s decision whether or not to honor such requests. All submitted manuscripts are read by the editorial staffs, only those papers that seem most likely to meet editorial criteria are sent for formal review. This journal reserves the right to contact funders, regulatory bodies and the authors’ institutions in cases of suspected research or publishing misconduct.
Reviewers are being requested to answer these questions in scale points of 1 to 5

  • The subject addressed worthy of investigation
  • The hypothesis is clearly stated
  • The most important previous studies have been cited as far as I know
  • The information presented is new (or a replication that deserve to be done)
  • The research design is suitable
  • The methods are described specially enough to be evaluated
  • The discussion addresses sources of systematic and random error
  • The conclusion is supported by the data
  • The summary accurately reflects the content of the paper

[Click here to see complete flow chart of peer review process]

Publication Ethics and Publication Malpractice Statement for IJASBT
We follow the Code of Conduct and Best-Practice Guidelines for Journal Editors (Committee on Publication Ethics, 2011). Our publication ethics and publication malpractice statement is mainly based on following statements.

Ethical Guidelines for Journal Publication
International Journal of Applied Sciences and Biotechnology (IJASBT) (website: www.ijasbt.org) is committed to ensure ethics in publication of quality articles and it follows the Code of Conduct defined by the Committee of Publication Ethics (COPE) available at <http://publicationethics.org/files/u2/New_Code.pdf>.

General Duties and Responsibilities of Editors
Editors should be responsible for everything published in their journals. They should:

  • Endeavor to meet the demands of readers and authors.
  • Constantly try to improve the standard of journal.
  • Ensure the quality & originality of the material they publish.
  • Adept for freedom of expression.
  • Maintain the integrity of the academic record.
  • Rule out business needs from compromising intellectual standards.
  • Always be willing to publish corrections, clarifications, retractions and apologies when needed.
  1. Publication Decisions: Based on the review report, the Editor-in-Chief has complete responsibility and authority to accept, reject, or request modifications to the manuscript. Current legal requirements regarding copyright infringement, and plagiarism should also be considered.
  2. Review of Manuscripts: Editor must ensure that the reviewer initially evaluates each manuscript for originality of manuscript. All manuscripts are screened by appropriate software (iThenticate) to find out similarity check.
  3. Double blind Review: The editor must ensure that each manuscript submitted to the International Journal of Applied Sciences and Biotechnology is submitted without the authors’ name in the manuscript. If not, it is duty of editor to delete the names before assigning the reviewer. Secondly, it is the duty of editor to maintain confidentiality of reviewer name to author also.
  4. Disclosure and Conflicts of Interest: The editor of this Journal shall not use unpublished materials disclosed in a submitted manuscript for his/her own research without written consent of the author.
  5. Review on Priority of Time: Editors should aim to ensure timely peer review and publication and should avoid unnecessary delays. Editors should consider how best to share information with authors about any delays that occur.
  6. Errata Information: It is the duty of editor to publish errata pages or make corrections when needed.
  7. Manuscripts of Editorial Board Member: Editors or board members should not be involved in editorial decisions about their own scholarly work. If chief editor/editor contributes his/her papers; these papers must be reviewed by those reviewers who are not related with editorial board members.
  8. Ethical Guidelines: The editor shall ensure that all research material they publish conforms to internationally accepted ethical guidelines of COPE, available at <http://publicationethics.org/>.
  9. Unbiased Behavior: The editor should not reject papers based on suspicions; they should have proof of misconduct to author.

Responsibilities of Reviewers

  1. Confidentiality: Reviewers should keep all information regarding papers confidential and treat them as privileged information.
  2. Acknowledgement & Citations of Sources: Reviewers must ensure that authors have acknowledged all sources of data used in the research. They must check the copyright and permissions of secondary data used in the manuscript.
  3. Supporting Argument: Reviewers should express their views clearly with supporting arguments regarding acceptance, correction and rejection.
  4. Plagiarism, Fraud and Other Ethical Concerns: Reviewers should clearly report to the editor if he suspect/find that a manuscript is a substantial copy of another work, citing the previous work in as much detail as possible & other ethical issues.
  5. Relevant Work: It is the duty of reviewers to identify relevant published work that has not been cited by the authors.
  6. Conflicts of Interest: Reviewers should not review manuscripts in which they have conflicts of interest resulting from competitive, collaborative, or other relationships or connections with any of the authors, companies, or institutions connected to the papers.
  7. Promptness: If reviewer feels it is not possible for him/her to complete review of manuscript within given time, then, he/she should information promptly to the editor, so that the manuscript could be sent to another reviewer.

Responsibilities of Authors

  1. Publication guidelines: Authors must follow the submission guidelines of the journal available at website https://www.nepjol.info/index.php/IJASBT/about/submissions#authorGuidelines
  2. Multiple Submissions: Authors must certify that the manuscript is not currently submitted elsewhere for publication.
  3. Original Work: Authors must ensure that they have written entirely original work. Authors must certify that the manuscript has not previously been published elsewhere.
  4. Revision of Manuscript: Authors must participate in the revision of manuscript according to suggestions of reviewer after peer review process.
  5. Authorship of the Paper: All authors mentioned in the paper must have significantly contributed to the research. It is moral duty of authors to avoid authors without contribution.
  6. Authenticity of Data: Authors must identify all sources used in the creation of their manuscript. Authors must state that all data in the paper are real and authentic.
  7. Data Access and Retention: Authors should provide raw data related to their manuscript for editorial review and must retain such data.
  8. Conflict of Interest: Authors must notify the Editors of any conflicts of interest.
  9. Ethical Issues: When appropriate, all authors must cite approval by an ethical approval agency for research on human and/or animal subjects.

 

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)