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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in Microsoft Word, RTF, or WordPerfect document file format.
  • Where available, URLs for the references have been provided.
  • The text is double-spaced; uses a 11-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

Author Guidelines

The Journal of College of Medical Sciences (JCMS-Nepal) welcomes the contributions for publication of original articles, case reports, short communications, review articles, letter to the editor and book reviews on all topics of Biomedical Sciences. The manuscripts can be submitted as described below:

  1. Covering letter addressed to the chief editor by the corresponding author.
  2. Declaration signed by all authors mentioning, that it is not yet published or sent for publication. 
  3. Complete manuscript along with tables, figures and images (good resolution) within the manuscript. 
  4. Ethical approval letter.
  5. Please include ORCID id of all authors  in the online submission along with affiliations .

 The manuscripts should be submitted online using the online submission process. Authors need to register with the journal prior to submitting, or if already registered can simply log in and begin the 5 step process. Please include ORCID id of authors while submission.

ARTICLE PROCESSING FEES
JCMS-Nepal does NOT charge authors article submission fees and it does NOT charge article processing fees.

PEER-REVIEW PROCESS
The manuscripts after editorial scrutiny are reviewed by minimum two peer reviewers of the same field. We have opted double blind peer review system for neutral evaluation. We ensure that the peer reviewer is not from the same institution as that of any of the authors and not having conflict of interest to the work. It will be the sole right of the editorial board to decide the reviewer for the manuscript.

The reviewer’s comments are generally sent to the authors within a month of submission. Taking into consideration of the reviewers’ comments, the editorial board decides whether the manuscript is accepted or accepted with minor revision or accepted with major revision or rejected and such decision will be informed to the corresponding author. The authors may have to respond to the reviewers’ comments and submit the revised manuscript which is then forwarded to the reviewers who will provide further comments. The editors may choose for re-review of the manuscript regardless of the reviewer’s comments to ensure fair evaluation.

The editorial board will make a final decision of the acceptance or rejection of the manuscript.

COPYRIGHT INFORMATION
Copyright on any research article in the Journal of College of Medical Sciences-Nepal is retained by the author(s).

The authors grant the College of Medical Sciences and Teaching Hospital a license to publish the article and identify itself as the original publisher.

Creative Commons Licence
Articles in the Journal of College of Medical Sciences-Nepal are Open Access articles published under a Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International License. (CC BY-NC-ND)

This license permits use, distribution and reproduction in any medium, provided the original work is properly cited, but it cannot be used for commercial purposes and it cannot be changed in any way.

PREPARATION OF MANUSCRIPT
A. Format: The article should be typed in MS-Word format, Times New Roman font (Size-11) double-space with margins of at least 2.5 cm on both sides. The manuscript is to be arranged as given below.

B. Title: (Heading in bold letters), without any abbreviation, authors name(s) as in the declaration form, complete address of the corresponding author, Postal address, Phone number, E-mail address. Note: Title should be simple, brief, avoiding excessive objectives and abbreviations.

C. Abstract and key words: Abstract should not be more than 250 words and concise. It should be in structured format mentioning the background (with objectives and aims of the study), materials and methods, results and conclusion. Key words (three to six) should be mentioned after the abstract and should be arranged in alphabetical order.

D. Text: The main text in case of research papers should be divided into sections with following headings as given below 1-6. Text for original article not more than 4000 words, Case report not more than 1000 words, Review article not more than 4500 words and Letter to the editor not more than 500 words. Conclusion should be linked with the objectives of the study and supported by the results reported in the paper.

1. Introduction: It should contain brief background and purpose of study undertaken. It should not be more than 150 words.

2. Materials and methods: This section should contain how the work was carried out, sufficient procedure adopted in detail(s) and allow the experiment to be interpreted and repeated by readers. Methods should contain detailed procedure of data collection, standard scientific methods like statistical evaluation with references, which were previously published. Note: Give description of modifications of new methods so that readers can judge their accuracy, reproducibility and reliability.

3. Results: It should be written concisely with appropriate references, figures and tables. There should not be duplication of results in both tables and figures. Simple data may be sufficient instead of tables and figures. All the figures and tables should be cited in the text.

4. Discussion: Interpretation of results should be given in lieu of recapitulation. Compare the results with previous results and discuss the clinical and scientific implications of your research. Describe how they relate to your area of investigation. Do not attempt a literature review. Consider only those published articles directly relevant to interpreting your results and placing them in context.

5. Conclusion: Attention should be given to the usefulness of the study. Provide only conclusions of the study directly supported by the results, along with implications for clinical practice, avoiding speculation and overgeneralization. Indicate whether additional study is required before the information should be used in usual clinical settings. Give equal emphasis to positive and negative findings of equal scientific merit. Take care that the conclusion is restricted to that which can be justified by your results.

6. Acknowledgement: Acknowledge only person(s) and/or institutes, who contributed to the work or provided support, financial or technical.

GUIDELINES FOR REFERENCING and CITATION

The recommended style for references our journal JCMS uses is Vancouver Style, which is the part of the International Committee of Medical Journal Editors’ (ISMJE) uniform requirement for Manuscripts Submitted to Biomedical Journals, available at (http://www.icmje.org). This is based on the National Information Standards Organization NISO Z39.29-2005 (R2010) Bibliographic References as adapted by the National Library of Medicine for its database and is available at ( For details the authors can go through the NLM publication Citing Medicine available at (http://www.nlm.nih.gov/citingmedicine.)

GUIDELINES FOR CITATION

Citations within the text of your paper are identified with a number in superscript.

Example:
The authors argued against the previous beliefs and concluded that men are more likely to be involved in violence than women.13

References are numbered consecutively in the order they are first used in the text. The full citation will be used in the Reference List at the end of the document, with matching numbers identifying each reference.

When multiple references are cited together, a hyphen is used to indicate a series of inclusive numbers. Commas are used to indicate a series of non-inclusive numbers.

Example:
A citation with these references (4, 5, 6, 7, 14, 19) is abbreviated as (4-7, 14, 19)

The original number used for a reference is reused each time the reference is cited.

Example:
As indicated in several researches,1-3 serum magnesium in decreased in diabetes mellitus. However, these fail to provide the extent of such change.2,3

The citation is placed after any commas and periods, and before any colons and semi-colons.

Examples:
As indicated in the study by Gelli,4 the prevalence of diabetes in patients with Pulmonary TB suggests two important things3,4:………

GUIDELINES FOR REFERENCE LIST

STANDARD JOURNAL ARTICLE

List the first six authors followed by et al. (Note: NLM now lists all authors.)

Example: Halpern SD, Ubel PA, Caplan AL. Solid organ transplantation in HIV infected patients. N Engl J Med. 2002 Jul 25;347(4):2847. https://doi.org/10.1056/NEJMsb020632

As an option, if a journal carries continuous pagination throughout a volume (as many medical journals do) the month and issue number may be omitted.

Example: Halpern SD, Ubel PA, Caplan AL. Solid organ transplantation in HIV infected patients. N Engl J Med. 2002;347:2847. https://doi.org/10.1056/NEJMsb020632

More than six authors:

Example: Rose ME, Huerbin MB, Melick J, Marion DW, Palmer AM, Schiding JK, et al. Regulation of interstitial excitatory amino acid concentrations after cortical contusion injury. Brain Res. 2002;935(12):406.

Addition of a database's unique identifier for the citation (COMPULSORY NOW IF THEY ARE AVAILABLE) (e.g. DOI or PubMed ID):

Examples:

  1. Halpern SD, Ubel PA, Caplan AL. Solid organ transplantation in HIV infected patients. N Engl J Med. 2002 Jul 25;347(4):2847. https://doi.org/10.1056/NEJMsb020632 PMID: 12140307.
  2. Forooghian F, Yeh S, Faia LJ, Nussenblatt RB. Uveitic foveal atrophy: clinical features and associations. Arch Ophthalmol. 2009 Feb;127(2):179-86. https://doi.org/10.1001/archophthalmol.2008.564 PMID: 19204236.

Optional addition of a clinical trial registration number:

Example:
Trachtenberg F, Maserejian NN, Soncini JA, Hayes C, Tavares M. Does fluoride in compomers prevent future caries in children? J Dent Res. 2009 Mar;88(3):2769. https://doi.org/10.1177/0022034508330884

ORGANIZATION AS AUTHOR

Example:
Diabetes Prevention Program Research Group. Hypertension, insulin, and proinsulin in participants with impaired glucose tolerance. Hypertension. 2002;40(5):67986.

BOTH PERSONAL AUTHORS AND ORGANIZATION AS AUTHOR (LIST ALL AS THEY APPEAR IN THE BYLINE.)

Examples:

  1. Vallancien G, Emberton M, Harving N, van Moorselaar RJ; Alf-One Study Group. Sexual dysfunction in 1,274 European men suffering from lower urinary tract symptoms. J Urol. 2003;169(6):2257-61. https://doi.org/10.1097/01.ju.0000067940.76090.73
  2. Margulies EH, Blanchette M; NISC Comparative Sequencing Program, Haussler D, Green ED. Identification and characterization of multispecies conserved sequences. Genome Res. 2003 Dec;13(12):2507-18. https://doi.org/10.1101/gr.1602203

NO AUTHOR GIVEN

Example:
21st century heart solution may have a sting in the tail. BMJ. 2002;325(7357):184. https://doi.org/10.1136/bmj.325.7357.184

ARTICLE NOT IN ENGLISH

Example:
Ellingsen AE, Wilhelmsen I. Sykdomsangst blant medisin-og jusstudenter. Tidsskr Nor Laegeforen. 2002;122(8):785-7. Norwegian.

Optional translation of article title (MEDLINE/PubMed practice):

Example:
Ellingsen AE, Wilhelmsen I. [Disease anxiety among medical students and law students]. Tidsskr Nor Laegeforen. 2002 Mar 20;122(8):785-7. Norwegian.

VOLUME WITH SUPPLEMENTS

Example:
Geraud G, Spierings EL, Keywood C. Tolerability and safety of frovatriptan with short- and Long-term use for treatment of migraine and in comparison with sumatriptan. Headache. 2002;42 Suppl 2:S93-9. https://doi.org/10.1046/j.1526-4610.42.s2.7.x.

ISSUE WITH SUPPLEMENT

Example:
Glauser TA. Integrating clinical trial data into clinical practice. Neurology. 2002;58(12 Suppl 7):S6-12. https://doi.org/10.121/WNL.58.12_suppl_7.S6

VOLUME WITH PART

Example:
Abend SM, Kulish N. The psychoanalytic method from an epistemological viewpoint. Int J Psychoanal. 2002;83(Pt 2):491-5. https://doi.org/10.1516/EPM9-WQAV-5L37-X3T1. PMID: 12040716.

ISSUE WITH PART

Example:
Ahrar K, Madoff DC, Gupta S, Wallace MJ, Price RE, Wright KC. Development of a large animal model for lung tumors. J Vasc Interv Radiol. 2002;13(9 Pt 1):923-8. https://doi.org/10.1016/S1051-0443(07)61776-X

ISSUE WITH NO VOLUME

Example:
Banit DM, Kaufer H, Hartford JM. Intraoperative frozen section analysis in revision total joint arthroplasty. Clin Orthop. 2002;(401):230-8. https://doi.org/10.1097/00003086-200208000-00026

NO VOLUME OR ISSUE

Example:
Outreach: bringing HIV positive individuals into care. HRSA Careaction. 2002 Jun:1-6.

PAGINATION IN ROMAL NUMERALS

Example:
Chadwick R, Schuklenk U. The politics of ethical consensus finding. Bioethics. 2002;16(2):iii-v. https://doi.org/10.1111/j.1467-8519.2002.00272.x

TYPE OF ARTICLE INDICATED AS NEEDED

Examples:

  1. Tor M, Turker H. International approaches to the prescription of long term oxygen therapy [letter]. Eur Respir J. 2002;20(1):242.
  2. Lofwall MR, Strain EC, Brooner RK, Kindbom KA, Bigelow GE. Characteristics of older methadone maintenance (MM) patients [abstract]. Drug Alcohol Depend. 2002;66 Suppl 1:S105.

ARTICLE CONTAINING RETRACTION

Example:
Feifel D, Moutier CY, Perry W. Safety and tolerability of a rapidly escalating doseloading regimen for risperidone. J Clin Psychiatry. 2002;63(2):169. Retraction of: Feifel D, Moutier CY, Perry W. J Clin Psychiatry. 2000;61(12):909-11.

ARTICLE CONTAINING A PARTIAL RETRACTION

Example:
Starkman JS, Wolder CE, Gomelsky A, Scarpero HM, Dmochowski RR. Voiding dysfunction after removal of eroded slings. J Urol. 2006 Dec;176(6 Pt 1):2749. https://doi.org/10.1016/j.juro.2006.04.103 Partial retraction of: Starkman JS, Wolter C, Gomelsky A, Scarpero HM, Dmochowski RR. J Urol. 2006 Sep;176(3):1040-4. https://doi.org/10.1016/j.juro.2006.10.004

ARTICLE RETRACTED

Example:
Feifel D, Moutier CY, Perry W. Safety and tolerability of a rapidly escalating dose loading regimen for risperidone. J Clin Psychiatry. 2000;61(12):90911. Retraction in: Feifel D, Moutier CY, Perry W. J Clin Psychiatry. 2002;63(2):169.

ARTICLE PARTIALLY RETRACTED

Example:
Starkman JS, Wolter C, Gomelsky A, Scarpero HM, Dmochowski RR. Voiding dysfunction following removal of eroded synthetic mid urethral slings. J Urol. 2006 Sep;176(3):1040-4. https://doi.org/10.1016/j.juro.2006.10.004
Partial retraction in: Starkman JS, Wolder CE, Gomelsky A, Scarpero HM, Dmochowski RR. J Urol. 2006 Dec;176(6 Pt 1):2749. https://doi.org/10.1016/j.juro.2006.04.103

ARTICLE REPUBLISHED WITH CORRECTIONS

Example:
Mansharamani M, Chilton BS. The reproductive importance of P-type ATPases. Mol Cell Endocrinol. 2002;188(12):22-5. Corrected and republished from: Mol Cell Endocrinol. 2001;183(12):123-6.

ARTICLE WITH PUBLISHED ERRATUM

Example:
Malinowski JM, Bolesta S. Rosiglitazone in the treatment of type 2 diabetes mellitus: a critical review. Clin Ther. 2000;22(10):1151-68; discussion 1149-50. Erratum in: Clin Ther. 2001;23(2):309.

ARTICLE PUBLISHED ELECTRONICALLY AHEAD OF PRINT VERSION

Example:
Yu WM, Hawley TS, Hawley RG, Qu CK. Immortalization of yolk sac-derived precursor cells. Blood. 2002 Nov 15;100(10):3828-31. Epub 2002 Jul 5. https://doi.org/10.1182/blood-2002-03-0937

BOOKS AND OTHER MONOGRAPHS

PERSONAL AUTHOR(S)

Example:
Murray PR, Rosenthal KS, Kobayashi GS, Pfaller MA. Medical microbiology. 4th ed. St. Louis: Mosby; 2002.

EDITOR(S), COMPILER(S) AS AUTHORS

Example:
Gilstrap LC 3rd, Cunningham FG, VanDorsten JP, editors. Operative obstetrics. 2nd ed. New York: McGrawHill; 2002.

AUTHOR(S) AND EDITOR(S)

Example:
Breedlove GK, Schorfheide AM. Adolescent pregnancy. 2nd ed. Wieczorek RR, editor. White Plains (NY): March of Dimes Education Services; 2001.

ORGANIZATION(S) AS AUTHOR

Examples:

  1. Advanced Life Support Group. Acute medical emergencies: the practical approach. London: BMJ Books; 2001. 454 p.
  2. American Occupational Therapy Association, Ad Hoc Committee on Occupational Therapy Manpower. Occupational therapy manpower: a plan for progress. Rockville (MD): The Association; 1985 Apr. 84 p.
  3. National Lawyer's Guild AIDs Network (US); National Gay Rights Advocates (US). AIDS practice manual: a legal and educational guide. 2nd ed. San Francisco: The Network; 1988.

CHAPTER IN A BOOK

Example:
Meltzer PS, Kallioniemi A, Trent JM. Chromosome alterations in human solid tumors. In: Vogelstein B, Kinzler KW, editors. The genetic basis of human cancer. New York: McGraw-Hill; 2002. p. 93-113.

CONFERENCE PROCEEDINGS

Example:
Harnden P, Joffe JK, Jones WG, editors. Germ cell tumours V. Proceedings of the 5th Germ Cell Tumour Conference; 2001 Sep 1315; Leeds, UK. New York: Springer; 2002.

CONFERENCE PAPER

Example:
Christensen S, Oppacher F. An analysis of Koza's computational effort statistic for genetic programming. In: Foster JA, Lutton E, Miller J, Ryan C, Tettamanzi AG, editors. Genetic programming. EuroGP 2002: Proceedings of the 5th European Conference on Genetic Programming; 2002 Apr 3-5; Kinsdale, Ireland. Berlin: Springer; 2002. p. 182-91. https://doi.org/10.1007/3-540-45984-7_18

SCIENTIFIC OR TECHNICAL REPORT

Issued by funding/sponsoring agency:

Example:
Yen GG (Oklahoma State University, School of Electrical and Computer Engineering, Stillwater, OK). Health monitoring on vibration signatures. Final report. Arlington (VA): Air Force Office of Scientific Research (US), Air Force Research Laboratory; 2002 Feb. Report No.:AFRLSRBLTR020123. Contract No.: F496209810049.

Issued by performing agency

Example:
Russell ML, Goth-Goldstein R, Apte MG, Fisk WJ. Method for measuring the size distribution of airborne Rhinovirus. Berkeley (CA): Lawrence Berkeley National Laboratory, Environmental Energy Technologies Division; 2002 Jan. Report No.: LBNL49574. Contract No.: DEAC0376SF00098. Sponsored by the Department of Energy.

DISSERTATION

Example:
Borkowski MM. Infant sleep and feeding: a telephone survey of Hispanic Americans [dissertation]. Mount Pleasant (MI): Central Michigan University; 2002.

PATENT

Example:
Pagedas AC, inventor; Ancel Surgical R&D Inc., assignee. Flexible endoscopic grasping and cutting device and positioning tool assembly. United States patent US 20020103498. 2002 Aug 1.

OTHER PUBLISHED MATERIAL

NEWSPAPER ARTICLE

Example:
Tynan T. Medical improvements lower homicide rate: study sees drop in assault rate. The Washington Post. 2002 Aug 12;Sect. A:2 (col. 4).

AUDIOVISUAL MATERIAL

Example:
Chason KW, Sallustio S. Hospital preparedness for bioterrorism [videocassette]. Secaucus (NJ): Network for Continuing Medical Education; 2002.

LEGAL MATERIAL

Public law

Example:
Veterans Hearing Loss Compensation Act of 2002, Pub. L. No. 107-9, 115 Stat. 11 (May 24, 2001).

UNENACTED BILL

Example:
Healthy Children Learn Act, S. 1012, 107th Cong., 1st Sess. (2001).

CODE OF FEDERAL REGULATIONS

Example:
Cardiopulmonary Bypass Intracardiac Suction Control, 21 C.F.R. Sect. 870.4430 (2002).

HEARING

Example:
Arsenic in Drinking Water: An Update on the Science, Benefits and Cost: Hearing Before the Subcomm. on environment, Technology and Standards of the House Comm. on Science, 107th Cong., 1st Sess. (Oct. 4, 2001).

MAP

Example:
Pratt B, Flick P, Vynne C, cartographers. Biodiversity hotspots [map]. Washington: Conservation international; 2000.

DICTIONARY AND SIMILAR REFERENCES

Example:
Dorland's illustrated medical dictionary. 29th ed. Philadelphia: W.B. Saunders; 2000. Filamin; p. 67

UNPUBLISHED MATERIAL

IN PRESS OR FORTHCOMING

Example:
Tian D, Araki H, Stahl E, Bergelson J, Kreitman M. Signature of balancing selection in Arabidopsis. Proc Natl Acad Sci U S A. Forthcoming 2002.

ELECTRONIC MATERIAL

CD-ROM

Example:
Anderson SC, Poulsen KB. Anderson's electronic atlas of hematology [CDROM]. Philadelphia: Lippincott Williams & Wilkins; 2002.

JOURNAL ARTICLE ON THE INTERNET

Example:
Abood S. Quality improvement initiative in nursing homes: the ANA acts in an advisory role. Am J Nurs [Internet]. 2002 Jun [cited 2002 Aug 12];102(6):[about 1 p.]. Available from: http://www.nursingworld.org/AJN/2002/june/Wawatch.htmArticle

Optional presentation (omits bracketed phrase that qualifies journal title abbreviation):

Example:
Abood S. Quality improvement initiative in nursing homes: the ANA acts in an advisory role. Am J Nurs. 2002 Jun [cited 2002 Aug 12];102(6):[about 1 p.]. Available from: http://www.nursingworld.org/AJN/2002/june/Wawatch.htmArticle

Article with document number in place of traditional pagination:

Example:
Williams JS, Brown SM, Conlin PR. Videos in clinical medicine. Blood pressure measurement. N Engl J Med. 2009 Jan 29;360(5):e6. PubMed PMID: 19179309.

Article with a Digital Object Identifier (DOI):

Example:
Zhang M, Holman CD, Price SD, Sanfilippo FM, Preen DB, Bulsara MK. Comorbidity and repeat admission to hospital for adverse drug reactions in older adults: retrospective cohort study. BMJ. 2009 Jan 7;338:a2752. doi: 10.1136/bmj.a2752. PubMed PMID: 19129307; PubMed Central PMCID: PMC2615549.

Article with unique publisher item identifier (pii) in place of traditional pagination or DOI:

Example:
Tegnell A, Dillner J, Andrae B. Introduction of human papillomavirus (HPV) vaccination in Sweden. Euro Surveill. 2009 Feb 12;14(6). pii: 19119. PubMed PMID: 19215721.

MONOGRAPH ON THE INTERNET

Example:
Foley KM, Gelband H, editors. Improving palliative care for cancer [Internet]. Washington: National Academy Press; 2001 [cited 2002 Jul 9]. Available from: http://www.nap.edu/books/0309074029/html/.

HOMEPAGE/WEB SITE

Example:
Cancer-Pain.org [Internet]. New York: Association of Cancer Online Resources, Inc.; c200001 [updated 2002 May 16; cited 2002 Jul 9]. Available from: http://www.cancerpain.org/.

PART OF A HOMEPAGE/WEB SITE

Example:
American Medical Association [Internet]. Chicago: The Association; c19952002 [updated 2001 Aug 23; cited 2002 Aug 12]. AMA Office of Group Practice Liaison; [about 2 screens]. Available from: http://www.amaassn.org/ama/pub/category/1736.html

DATABASE ON THE INTERNET

Open database

Example:
Who's Certified [Internet]. Evanston (IL): The American Board of Medical Specialists. c2000 [cited 2001 Mar 8]. Available from: http://www.abms.org/newsearch.asp

Closed database

Example:
Jablonski S. Online Multiple Congenital Anomaly/Mental Retardation (MCA/MR) Syndromes [Internet]. Bethesda (MD): National Library of Medicine (US); c1999 [updated 2001 Nov 20; cited 2002 Aug 12]. Available from: http://www.nlm.nih.gov/archive//20061212/mesh/jablonski/syndrome_title.html

PART OF A DATABASE ON THE INTERNET

Example:
MeSH Browser [Internet]. Bethesda (MD): National Library of Medicine (US); 2002. Metaanalysis [cited 2008 Jul 24]; [about 2 p.]. Available from: http://www.nlm.nih.gov/cgi/mesh/2008/MB_cgi?mode=&index=16408&view=concept MeSH Unique ID: D017418.

BLOGS

Examples:

  1. Holt M. The Health Care Blog [Internet]. San Francisco: Matthew Holt. 2003 Oct- [cited 2009 Feb 13]. Available from: http://www.thehealthcareblog.com/the_health_care_blog/.
  2. KidneyNotes.com [Internet]. New York: KidneyNotes. c2006- [cited 2009 Feb 13]. Available from: http://www.kidneynotes.com/.
  3. Wall Street Journal. HEALTH BLOG: WSJ's blog on health and the business of health [Internet]. Hensley S, editor. New York: Dow Jones & Company, Inc. c2007- [ cited 2009 Feb 13]. Available from: http://blogs.wsj.com/health/.

Contribution to a blog:

Examples:

  1. Mantone J. Head trauma haunts many, researchers say. 2008 Jan 29 [cited 2009 Feb 13]. In: Wall Street Journal. HEALTH BLOG [Internet]. New York: Dow Jones & Company, Inc. c2008 .[about 1 screen].
  2. Campbell A. Diabetes and alcohol: do the two mix? (Part 2). 2008 Jan 28 [cited 2009 Feb 13]. In: Diabetes Self-Management Blog [Internet]. New York: Diabetes Self-Management. [2006 Aug 14]-. 2 p. Available from: http://www.diabetesselfmanagement.com/blog/Amy_Campbell/Diabetes_and_Alcohol_Do_the_Two_Mix_Part_2
  3. Reider J. Docnotes: Health, Technology, Family Medicine and other observations [Internet]. [place unknown]: Jacob Reider. 1999-. CRP again ...; 2004 Apr 2 [cited 2009 Feb 13]; [about 1 screen]. Available from: http://www.docnotes.com/2004/04/crpagain.html

For feedback: editorjcms@comsnepal.com

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Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

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2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)