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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in Microsoft Word file format.
  • Where available, URLs for the references have been provided.
  • The text is 1.5 line-spacing; uses Times New Roman 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

International Journal of Silkroad Institute and Training is a peer reviewed multidisciplinary journal that is published semiannually and follows a peer-reviewed, open-access format. The journal focuses on a wide range of topics in management, Engineering, General science, biomedical sciences, including original research articles, case reports, Images in clinical sciences, short communications, review articles, letter to the editors, and book reviews. Its primary goal is to serve as a robust platform for researchers from Nepal and other developing countries, particularly in the field of multidisciplinary area.

This journal will published the articles of following categories

  • Original articles
  • Review articles
  • Case Report/ Series
  • Images in clinical sciences
  • Short communications
  • Editorials
  • Viewpoints
  • Book Reviews
  • Medical Education
  • Specially Invited Articles
  • Letters to the Editor
  • Focus and Scope

Authorship of the paper: Authorship of the paper should be limited to those who have significantly contributed to the conception, design, execution, or writing of the study. There should be transparency on the contributions of authors and authors need to provide author contribution statement as mentioned above.

Originality and plagiarism: The authors should ensure that they have developed entirely original works. They have to use the contents of works, part of work, and words or statements of others, that has been cited or quoted appropriately.

Acknowledgment of sources: Acknowledgment of other people’s work must always be provided.

Reporting standards: Results of the original research work of authors should provide an accurate account of the work with a clear discussion of its implications.

Conflicts of interest: The authors must disclose a potential conflict of interest for all submissions and relationships with others.

Data access and retention: Authors may be asked to provide the raw data in connection with a paper for editorial review, and should be agreed to provide public access to such data if the editorial board finds something doubtful.

Critical errors in published works: If an author finds a critical error or inaccuracy in his/her own published work, it is the author's responsibility to promptly notify the journal editor and cooperate with the editor to retract or correct the paper.

Checklist for Online Submission of IJSIRT
The International Journal of Silkroad Institute of Research and Training (IJSIRT)) welcomes the author(s) for publication of original articles, case reports and short communications and review articles on all topics of multidisciplinary field. The IJSIRT editorial staff would like to thank for all author(s) for their submissions. It means a lot to us, and we carefully and thoughtfully evaluate each one as we review it. Unfortunately, there are a lot of applications waiting to be reviewed, but we guarantee to give yours the time and attention it needs when the time comes. After a successful submission, an automatic email will be sent to you.

Dear author(s) as part of the online submission process, authors are required to check off their submission's check list with following documents and submissions may be returned to authors that do not adhere to these guidelines and required documents (please refer to Authors guidelines).

  1. Manuscript (using IJSIRT template)
  2. Covering letter addressed to the chief editor by the corresponding author
  3. Forwarding letter
  4. Declaration letter signed by all authors mentioning, that it is not yet published or sent for publication.
  5. Other supplementary files (if any)
  6. Please include ORCID id of all author(s) in the online submission along with affiliation.

Submission to the Journal should be made online. New users need to register on the website. If you have already registered with IJSIRT, simply login to the website and click on Make a Submission.

Note: Incomplete Submission (required document not submitted, and co-author(s) detail not entered into the system and not provided during submission) or submission not in IJSIRT formatting will be rejected right away.

For contact:
Phone number: +9779855030302, 9845112909

Peer Review Process

  • After receiving article (s) from authors they will be screened for plagiarism (should be less than 10%). They will then be checking by journal editor, then the article will be accepted for further processing. The paper may be sent to the  author(s) for major/minor revisions and for them to re-submit in the journal format. If the article is out of the scope of the journal, it will be rejected (within 15 days).
  • The manuscripts are then sent two subject experts using a double blind process (author(s) are anonymous to the reviewer and the reviewer is anonymous to the author(s)). This process will be finished on 25-30 days.
  • Based on the comments of reviewers, the final decision on whether to accept or reject the article is taken by the Editor-in-Chief based on the recommendations of the editorial board and peer reviewers. Author(s) will be informed of this decision (this will take 15 days).
  • Accepted articles are again sent to author(s) if any corrections. If this is not required, they are edited for grammatical errors, punctuation, print style and format errors (within 10 days).
  • The corrected articles will send for designing in journal format and galley proof will be sent to the corresponding author who should return them within two working days (10-15 days).
  • After all necessary changes articles will be published.

General outline for article presentation and format

  • 1.5 spacing, Times New Roman
  • Margins 2.5 cm from all four sides
  • Title page contains all the desired information (including title, authors details, correspondence details
  • Title not more than 50 characters
  • Abstract page contains the full title of the manuscript
  • Abstract provided (not more than 150±15 words for case reports and 250±15 words for original articles)
  • Structured abstract provided for an original article- IMRD (Introduction, Methods, Result, Conclusion)
  • Key words provided – arrange them in alphabetical order (Three to six)
  • Headings in title case (not ALL CAPITALS, not underlined)
  • References cited in superscript in the text without brackets after full stop (.)
  • References according to Vancouver system.

Language and grammar

  • Uniformity in the writing
  • Abbreviations spelt out in full for the first time
  • Numerals from 1 to 9 spelt out
  • Numerals at the beginning of the sentence spelt out
  • Use abbreviated form only after using full form when it first appears in the text except abstract.
  • Avoid repetition of same words and waste words

Tables and figures

  • No repetition of data in tables/graphs and in text
  • Actual numbers from which graphs drawn, provided
  • Figures necessary and of good quality (color)
  • Table and figure numbers in Arabic letters (not Roman)
  • Labels pasted on back of the photographs (no names written)
  • Figure legends provided (not more than 40 words)
  • Credit note for borrowed figures/tables provided


  • Title
    • Complete title of your article
    • Place the author info as we publish in the journal
    • Correspondence (corresponding author details with email and phone no.)
    • Mention conflict of interest if any
  • Abstract
    • Structured abstract (Introduction, Methods, Results, Conclusions and Keywords)
    • Word limit 250±15 words for research paper
    • 3-5 key words arranged alphabetically
  • Introduction
    • World limit 150±15 words for research paper
    • Use references at the end of the sentence i.e. after the full stop without small bracket
    • Pertinent information only, last paragraph should contains objectives
  • Methods (mention following things in the order of their appearance)
    • Study Design
    • Place and duration of study
    • Ethical approval and patient consent
    • Inclusion and exclusion criteria
    • Sample Size and sampling
    • Statistical analysis and software used.
  • Results
    • Clearly present the data in meaning full way based on research objective.
    • Avoid data redundancy.
    • Use table information at the end of the sentence before full stop between the small brackets.
  • Discussion
    • Avoid unnecessary explanation of someone else work unless it is very relevant to the study
    • Provide and discuss with the literatures to support the study
    • Mention about limitation of your study
  • Conclusions
    • Give your conclusion
    • Any recommendation
  • Acknowledgements
    • Acknowledge any person or institute who have helped for the study
  • References
    • Abide by the Vancouver style
    • Use reference at the end of the sentence after the full stop with superscript
  • Legends
    • Table e.g. (Table 1)
    • Figure e.g. (Figure 1)

For Cover page

  1. Type of manuscript: Delete this heading and put the type of manuscript (Original, Case Report…)
  2. Title of the manuscript: Use Capital Letter for the title
  3. Author Info: Use First name followed by last name
    For e.g.
    Rajesh Kandel1, Dilip Mahato1
    1Department of Statistics, University of XXXXXX
  4. Correspondence to:
    Name, Affiliation, Address, Department, Email: Phone
  5. Please provide only the affiliation and complete address with Email and Phone number. Do not provide academic degree and positions

For Abstract:
Please ensure that the abstract portion does not exceed 250±15 words. To comply with the abstract word limit and adhere to the IJSIRT format, please provide a concise and well-rounded summary of your study or case report. The abstract should begin on a new page of the manuscript. For original articles, the maximum word count is 250 words. Other types of articles should be structured into paragraphs with a word count of 150. Please refrain from using abbreviations and references within the abstract. Its purpose is to provide a reflection of the main content of your article.

Note: Do not just copy from the heading below and paste instead provide comprehensive detail. This is the window for your article if you make it concise and comprehensive that will drive more interest for reader to go through the full text.

The Introduction of the abstract should contain the background (what is your study about?), Rationale (why?), and Objective/Aims (so what?) of your study.

The methods of the abstract section should contain

  • Study Design
  • Study place (do not disclose the name of the Institution)
  • Study period/duration (Date format (if used): (12 January, 19 February, 8 March, 2022)
  • Ethical approval with reference number
  • Sample size and sampling methods
  • Software used for data analysis and its version
  • Statistical analysis based upon the variables of your study.

The results section should contain the main findings in the beginning in n (%) with secondary findings so on.

Conclusion: Please provide the main conclusion drawn from your study comparing your main result (Prevalence) with findings from other studies.

Keywords: Arrange 3-5 keywords in alphabetical order and separated by semicolon followed by full stop at the end of last key word. Use MeSH terms for the keywords wherever possible.

Main Body part of research

  1. Background: Give short background and add few words on objective of the study.
  2. In the Methods, sections should chronological order and contains
    • Study type and research design
    • Study site/place of study
    • Study duration
    • Ethical Clearance from
    • Ethical Clearance number
    • Study population, calculation of sample size
    • Inclusion/Exclusion criteria
    • Data collection tools and techniques
    • Type of Sampling (Example, Convenient sampling, Simple random sampling)
    • Data entry and analysis (software and software version)
    • Statistical analysis based upon the variables of your study.
  3. Results: Present the key finding first and then move towards less important findings. Use table and figures appropriately and do not explain table and figures in the text, instead provide main finding of the table or figures and then use table and figure no at the end of the sentence.
  4. Discussion: Do not extensively describe someone else work. Compare and contrast, support and refute your findings with existing literature Provide limitation of your study at the end.
  5. Conclusion: Do not explain the finding instead key message with recommendations if applicable
  6. Conflict of Interest: None or If Yes, please disclose in detail.
  7. Consent: Informed consent has to be taken for case report if you are using any photographs of individuals face and it has to be submitted to the journal.
  8. Acknowledgements: Provide acknowledgement if any
  9. References:
    • Please use Citing Medicine style, Follow the punctuation marks carefully.
    • This is the game of punctuation i.e. specific use of full stop, space, semi colon and colon according to the rule of the Vancouver System.
    • Inappropriate and wrong use will be liable for rejection of the article.
    • Include names of six authors followed by et al if there are more than six authors. Do not give et al after three authors.
    • Please provide full text link and/or PubMed ID and/or DOI
    • Any references without full text link or PubMed ID or DOI will be considered invalid unless the reference is from very old book or journal which is no longer available online.

Table Title

  • Table 1. Title.
  • Table 2. Title.
  • Follow the example carefully. We use Table then one space then number then full stop and then title (first letter being Caps rest small)

Figure Title

  • Figure 1. Title.
  • Figure 2. Title.
  • Follow the example carefully. We use Table then one space then number then full stop and then title (first letter being Caps rest small)

Authorship Declaration Form

Date: …………………………

To: The Editor in Chief
International Journal of Silkroad Institute of Research and Training (IJSIRT)
Maharajgunj, Kathmandu, Nepal

Subject: Authorship for article titled “………………..(Title of article)”

Dear Editor,
I/We, the undersigned author (s) of the manuscript entitled:


hereby declare that the above manuscript which is submitted to International Journal of Silkroad Institute of Research and Training (IJSIRT)

  1. I/We declare that I/We contributed significantly towards the research study i.e., (a) conception, design and/or analysis and interpretation of data and to (b) drafting the article or revising it critically for important intellectual content and on (c) final approval of the version to be published.
  2. I/We have seen and approved the content of the submitted manuscript.
  3. I/We declare that the authorship of this article will not be contested by anyone whose name(s) is/are not listed by us here.
  4. I/We understand that the Corresponding Author is the sole contact for the Editorial process (including Editorial Manager and direct communications with the office). He/she is responsible for communicating with the other authors about progress, submissions of revisions and final approval of proofs. We confirm that we have provided a current, correct email address which is accessible by the Corresponding Author and which has been configured to accept email from
  5. All persons who have made substantial contributions to the work reported in the manuscript, including but not limited to generating data, performing statistical analysis, and/or substantial editing that affects the content of the paper, but whose contribution is not sufficient to warrant inclusion as an author have been maned in the Acknowledgment and have given the Journal permission to be named. If I (we) do not include an acknowledgment, that means I (we) have not received substantial contributions from nonauthors.
  6. I/We also agree to the authorship of the article in the following sequence: -
    Authors   Author Name   Email Address   Author Signature
    The corresponding author should be indicated in Bold and should have an asterisk *
    Signed by all authors (add more rows if needed).

Contribution Details:

The contribution of each author in the work to the following categories is as follows . Except original articles use ‘not applicable’ (N/A) wherever necessary:

  • Concepts
  • Design
  • Literature search
  • Clinical studies
  • Experimental studies
  • Data acquisition
  • Data compilation
  • Statistical analysis
  • Manuscript preparation
  • Manuscript editing
  • Manuscript review
  • Signature of all authors

Sincerely yours
Name (full name)
Affiliation (Organization and post)
Postal Address
Phone No. (Mobile number)


(This form should be completely signed by all the authors and should be uploaded at the time of submission)

Date: …………………….

I/We, the undersigned author (s) of the manuscript entitled: ………………………………………………………………..............................

Here by declare that the above manuscript which is submitted to International Journal of Silkroad Institute of Research and Training (IJSIRT), Maharajgunj, Kathmandu, Nepal


  1. We confirm that this manuscript represents original work. Neither the whole manuscript nor a part of it, has not been published (not even under consideration elsewhere) or submitted to or accepted for publication in any form, in any other journal or scientific magazine.
  2. We would like to make sure that all the data collected during the study period has been presented in the manuscript and no data from this study will be published separately. If requested by the journal, we will provide all the data/information to the editor and fully cooperate with the journal.
  3. We confirm that all authors listed on the title page have contributed significantly to the work, have read the final version of the manuscript to validate and confirm the content, data and interpretation, responsible for what is mentioned in it, and agree to its submission to the journal.
  4. We confirm that the order/sequence of authors list is correct and been approved by all of us. No modifications and additions are required unless editors receive agreement from all authors with proper explanation.
  5. We confirm that any aspect of the work covered in this manuscript that has involved either experimental animals or human patients has been conducted with the ethical approval of all relevant bodies.
  6. We have obtained the necessary approvals for the clinical trials, and the corresponding trial registration number and name of the trial register have been included in the manuscript.
  7. The source of funding has been included in the manuscript stating which authors they apply to, listing all the funding agencies and grants details.
  8. We confirm that there are no known conflicts of interest associated with this publication and there has been no significant financial support for this work that could have influenced its outcome.
  9. We assure that A copyright permission has been obtained for materials published elsewhere and which require this permission for reproduction and has been acknowledged in the text of the paper.
  10. We assure you to provide the raw file of the data, images when journal asks for.
  11. We confirm that we have given due consideration to the protection of intellectual property associated with this work and that there are no impediments to publication, including the timing of publication, with respect to intellectual property. We have also followed the regulations of our institutions concerning intellectual property.
  12. The undersigned author(s) hereby assigns, conveys, and otherwise transfers all rights, title, interest, and copyright ownership of said work for publication. Work includes the material submitted for publication and any other related material submitted to IJSIRT.
  13. In the event that International Journal of Silkroad Institute of Research and Training (IJSIRT) does not publish said work, the author(s) will be so notified and all rights assigned hereunder will revert to the author(s). IJSIRT shall own the work, including (1) copyright; (2) the right to grant permission to republish the article in whole or in part, with or without fee; (3) the right to produce preprints or reprints and translate into languages other than English for sale or free distribution; and (4) the right to republish the work in a collection of articles in any other mechanical or electronic format.
  14. We accept that Editor-in-Chief’s decision over acceptance or rejection of the article for publication.

Signatures of all authors:

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called In using this plugin we are not collecting, controlling or processing the data. More details on the privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 16/06/2023)