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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

Author Guidelines

About
Journal of Agriculture and Natural Resources (JANR) is a peer reviewed open access scientific journal published annually in December by Tribhuvan University, Institute of Agriculture and Animal Science, Prithu Technical College, Lamahi Municipality Ward -3, Wangaun, Deukhari Dang, Nepal. Manuscripts of any research and review articles on agriculture, animal husbandry, fisheries, agricultural economics and extensions are considered for publication. The work must demonstrate novelty and relevance to the field of research. Papers published or offered for publication elsewhere will not be considered, but the publication of an abstract does not preclude the publication of the full paper in this journal. The major goal of JANR is to serve as a platform for the international scholars, academicians, researchers, and extensionists to share the innovative research findings in agriculture.

Criteria for publication
The primary criteria for judging the acceptability of a manuscript are: its originality, scientific importance and interest to a general agriculture audience. See our Editorial Policy for more details.

Publication Formats
Journal of Agriculture and Natural Resources considers submissions of: Research Articles, Critical review papers, Research notes, Review Articles.

Electronic Submission
All manuscripts must be submitted to the Editorial Office ptc.iaas@gmail.com. Manuscripts submitted under multiple authorship are reviewed on the assumption that all listed authors concur in the submission and are responsible for its content; they must have agreed to its publication and have given the corresponding author the authority to act on their behalf in all matters pertaining to publication. The corresponding author is responsible for informing the co-authors of the manuscript status throughout the submission, review, and production process.

Electronic Formats Allowed
We accept submission of text, tables and figures as separate files or as a composite file. For your initial submission, we recommend you upload your entire manuscript, including tables and figures, as a single PDF file. If you are invited to submit a revised manuscript, please provide us with individual files: an editable text and publication-quality figures. Text files can be submitted in the following formats: MS Word – standard DOCUMENT (.DOC).

Tables should be submitted as MS Word. Please note that a straight Excel file is not an acceptable format. Graphics files can be submitted in any of the following graphic formats: JPG; TIFF; GIF. Please note that PowerPoint and PDF files are not accepted. Post-acceptance, text files of the revised manuscript and tables are required for use in the production. Authors should clearly indicate the location(s) of tables and figures in the text if these elements are given separately or at the end of the manuscript. If this information is not provided to the editorial office, we will assume that they should be left at the end of the text.

First-time Submission of Manuscript
It is important that authors include a cover letter with their manuscript. Please explain why you consider your manuscript to be suitable for publication in this Journal why your paper will inspire the other members of your field, and how will it drive research forward.

The letter should contain all important details such as:

  • your full name (submitted by)
  • full title of article and short title
  • full list of authors with affiliations
  • e-mail of the corresponding author
  • contact address, telephone/fax numbers of the corresponding author
  • number of attached files, if there is more than one
  • status: new, reviewed or accepted (with reference ID if reviewed or accepted).

Corresponding author must mention their ORCID (visit this site for getting this ID, https://orcid.org/) as for example http://orcid.org/0000-0002-7848-5824 just after email address.

The cover letter should explicitly state that the manuscript (or one with substantially the same content, by any of the authors) has not been previously published in any language anywhere and that it is not under simultaneous consideration or in press by another journal. If related work has been submitted, then we may require a preprint to be made available. Reviewers will be asked to comment on the overlap between the related submissions. Manuscripts that have been previously rejected, or withdrawn after being returned for modification, may be resubmitted if the major criticisms have been addressed. The cover letter must state that the manuscript is a resubmission, and the former manuscript number should be provided. To ensure fair and objective decision-making, authors must declare any associations that pose a conflict of interest in connection with evaluated manuscripts (see Editorial Policy for details). Authors may suggest up to two referees not to use, and in such cases additional justification should be provided in the cover letter. Authors are encouraged to recommend up to five reviewers who are not members of their institution(s) and have never been associated with them or their laboratory(ies); please provide contact information for suggested reviewers. The Editors reserve the right to select expert reviewers at their discretion.

The corresponding author must sign the  ⇓ License to Publish Agreement Form form at the time of submission of his/her manuscript.

Copyright and Permissions

  • Copyright on any open access articles published in this journal is retained by the author(s).
  • Authors grant publisher a license to publish the articles
  • Authors also grant any third party the right to use the articles freely as long as its integrity is maintained and its original authors, citation details and publisher are identified.

Creative Commons Licence
The Journal of Agriculture and Natural Resources is licensed under a Creative Commons Attribution-NonCommercial 4.0 International License.
This license permits use, distribution and reproduction in any medium, provided the original work is properly cited and is not used for commercial purposes.

  • Share — copy and redistribute the material in any medium or format
  • Adapt — remix, transform, and build upon the material
  • Attribution — You must give appropriate credit, provide a link to the license, and indicate if changes were made. You may do so in any reasonable manner, but not in any way that suggests the licensor endorses you or your use.
  • NonCommercial — You may not use the material for commercial purposes.

Submission of Revised Articles
Resubmitted manuscripts should be accompanied by a letter outlining a point-by-point response to Journal Editor’s and reviewers’ comments and detailing the changes made to the manuscript. A copy of the original manuscript should be included for comparison if the Journal Editor requests one. If it is the first revision, authors need to return the revised manuscript within 30 days; if it is the second revision, authors need to return the revised manuscript within 15 days. Additional time for resubmission must be requested in advance. If the above mentioned deadlines are not met, the manuscript will be treated as a new submission. For resubmitted manuscripts, please provide us with an editable text and publication-quality figures: Tables also need to be included within an editable article file or be submitted separately as editable files. Supply any figures as separate high-resolution, print-ready digital versions. In addition to the editorial remarks, authors are asked to take care that they have prepared the revised version according to the Journal’s style. Please adopt numbered citation (citation-sequence) style referencing.

Preparation of Manuscripts
It is essential that contributors prepare their manuscripts according to the instructions and specifications presented below. General rules for writing The work must demonstrate its novelty, importance to the field of animal migration and its interest to biologists in general. Conclusions must be justified by the study; please make your argumentation complete and be self-critical as you review your drafts. The Journal encourages the submission of both substantial full-length bodies of work and shorter manuscripts that report novel findings that might be based on a more limited range of experiments. There are no specific length restrictions for the overall manuscript or individual sections; however, we urge the authors to present and discuss their findings in a concise and accessible manner. Use simple, declarative sentences and commonly understood terms; avoid long sentences and idle words. Please use active voice while writing your manuscript; e.g. ‘we measured snout-vent length’ rather than ‘snout-vent length was measured. We recommend that for clarity you use the past tense to narrate particular events in the past, including the procedures, observations, and data of the study that you are reporting. Use the present tense for your own general conclusions, the conclusions of previous researchers, and generally accepted facts. Thus, most of the Abstract, Methods, and Results should be in the past tense, and most of the Introduction and some of the Discussion should be in the present tense. Editors may make suggestions for how to improve clarity and readability, as well as to strengthen the argument.

Organization of the Manuscript
All contents in article must be written in English. Papers must be an original work and should not be submitted elsewhere for the publication. Before submission, manuscripts should be reviewed critically by two peer reviewers and revised accordingly. Manuscript should be neatly typed, single spaced (along with tables, figures and references) on A4 paper with 1 inch margin at the top, bottom and left side. Manuscripts should generally be organized in the following order of Title and contact information, Abstract, Keywords, Introduction, Materials and Methods (or Methodology), Results and Discussion, Conclusion, Acknowledgments and finally References. The maximum length of the paper must be limited to 20 pages, including tables, graphs and references. The whole manuscript should be in 12 font size (except title of paper, abstract, tables and figures). The font should be in New Times Roman. The world limit of manuscript must be within 7000 words. The manuscript should be submitted to the editorial board (ptc.iaas@gmail.com) of the Journal.

Title of the paper: The title of the paper should be clear, descriptive and informative. The first page should contain the full title in sentence case not exceeding 16 words. The authors’ identification should include the author’s name (do not use abbreviations), title or designation, organization, address, telephone, fax and email Id. The font size of title is 16 and font is Times New Roman. The font size of author name is 12, and font is Times New Roman. The affiliation, organization, address, telephone, fax, email Id, ORCID ID, copyright, licensing information should be in 11 font size and font is Times New Roman.

Abstract: The abstract should be clear, descriptive and not longer than 300 words. It should be citation free and should concisely state the major objective, methodology, major findings and conclusion but should not include diagram, footnotes, equations, or any parenthetical references. The font size of abstract is 10 and font is Times New Roman.

Key words: Key words should normally 4-6 keywords. The font size of abstract is 12 and font is Times New Roman.

Introduction: The introduction should be succinct and with no subheadings. In this section background information, relevant review of literature and objective of the research should be given. Statements must be supported by citations whenever possible. It should give appropriate background and explain the things that are proposed. It should include short introduction to justify the research and relevant reviews and state the objectives clearly.

Materials and Methods: Detail information on relevant materials and methods used including sampling methods, experimental design, treatments, plot size and any other techniques used in research as well as the year and place of conducting the research should be provided. The statistical methods and tools used in study should be clearly mentioned.

Results and Discussion: Results should be presented with clarity and precision. It should be written in the past tense when describing findings in the authors’ experiments. Previously published findings should be written in the present tense.

Discussion should interpret the findings in view of the results obtained in this and past studies on the topic. The results and discussion sections can include subheadings. When appropriate, the two sections can be combined.

Conclusion: All relevant items achieved in the researched area should be mentioned in the conclusion. The conclusion should be given after the results and discussion section

Acknowledgements: Acknowledgements, if any, should be given to funding agencies, organization and key person.

Reference Citation: The references should be arranged alphabetically and should follow the American Psychological Association (APA) style. References should also indicate the differences in styles for books, journals, newspapers and other published and unpublished materials. The references should be cited within in the body of paper; otherwise, these references must not come under the reference list. For detailed information, please see the Publication Manual of the American Psychological Association, Sixth Edition (2010); http://www.apastyle.org/ and http://blog.apastyle.org/.Visit the link for APA referencing style: i) Taylor and Francis Standard Reference Style:APA, ii) Referencing guides. Users of Mendeley Desktop can easily install the reference style for this journal by clicking the following link:
http://open.mendeley.com/use-citation-style/
When preparing manuscript, the author will be able to select this style using the Mendeley plug-ins for Microsoft Word or LibreOffice.

All authors should include the DOIs of article while writing references in articles for JANR Journal.

Tables: Tables should be self-explanatory. Every table must have a descriptive title and if numerical measurements are given, the units should be included in the column heading. Tables should be created using the table function. Tables are to be typed single-spaced throughout, numbered consecutively with Arabic numerals and supplied with a title and footnotes. The same data should not be presented in both a table and a graph or repeated in the text. Symbols like single asterisk and double asterisks (**) should be used to indicate statistical significance and have priority in this order to show 5 and 1% levels of significance, respectively. Do not repeat information in the text presented in charts or graph. It is preferable to use 12 font size and bold table heading. The title of Table and Figure should be in 12 font, the contents within title should be in 10 font and Times New Roman.

Figure legends: Figures should be typed in numerical and Arabic numerals should be used to designate figure numbers and upper-case letters for their parts (Figure 1A). Begin each legend with a title and include sufficient description so that the figure is understandable without reference to the text of the manuscript. Graphics should be prepared with applications capable of generating high-resolution JPEG before pasting into the Microsoft Word manuscript file. Do not repeat data both in table and figures. Either use table, or graph or figure. Each Figure and/or graph with a number and the proper title heading should be drawn or prepared below the graph/figure.

Others: Heading: Center and capitalize the main heading of the paper. Sub heading should be on separate line and capitalize the first letter of the first word.

Scientific names: The scientific name must be given in italic and given with authority. The first letter of the word of cultivar must be capitalized

Trade or brand names: The first letter of trade or brand names should be capitalized.

Abbreviations and Units of measurement: Visit below PDF link to see list of abbreviations and units of measurement for this journal

 Abbreviations & Units of measurement

Periods: Do not put periods after title and key words. Periods are necessary at the end of table and figure heading.

Formulae: All formulae and equations in the paper should be worked out by means of the programme ‘WORD Equation’. The meaning of all symbols should be given immediately after the equation where these symbols are first used. Equations should be numbered by Arabic numerals, serially in brackets, at the right-hand side. Each equation must be mentioned in the text as Eq. (1), Eq. (2), etc.

Page setup: Font: Times New Roman, Size: 12 points, Paper: A4 size, Margin: width at 2.54 cm., Spacing: Single, Text Size: Not exceeding 7000 words

The author’s address:
On a separate sheet of paper, the author should include full name (co-authors’ full names), including all academic and scientific degrees and detailed address of the institution with postcode, phone, fax numbers and e-mail address. The author who is responsible for any correspondence with the journal has to be indicated clearly.

Supplemental Materials
We encourage authors to submit essential supplementary files that additionally support the authors’ conclusions along with their manuscripts (the principal conclusions should be fully supported without referral to the supplemental material). Supplemental material will always remain associated with its article and is not subject to any modifications after publication. The decision to publish the material with the article if it is accepted will be made by the Editor. Supporting files of no more than 10 MB in may be submitted in a variety of formats, but should be publication-ready, as these files will be published exactly as supplied. Material must be restricted to large or complex data sets or results that cannot be readily displayed because of space or technical limitations. Material that has been published previously is not acceptable for posting as supplemental material. Supporting files should fall into one of the following categories:

  • Dataset
  • Additional Figure or Table
  • Text
  • Protocol
  • Multimedia – Audio/Video/Animations (AVI, MPEG, WAV, Quicktime, animated GIF or Flash)

If the software required for users to view/use the supplemental material is not embedded in the file, you are urged to use shareware or generally available/easily accessible programs. To prevent any misunderstandings, we request that authors submit a text file (instruction.txt) containing a brief instruction on how to use the files supplied. All supporting information should be referred to in the manuscript, with titles (and, if desired, legends) for all files listed under the heading ‘Supporting Information’.

Offprints:
Every author will receive a free electronic offprint in portable document format (PDF), sent via e-mail as an attachment. Free reprints are also available on the website.

Compliance with these instructions is obligatory for all authors. If a manuscript does not comply exactly with the above requirements, the Editorial Office will not accept it and will return it to the authors without reviewing. JANR follows the COPE guidelines on ethical journal publishing.

Articles Retraction Procedure:
Articles are retracted in proven cases of scientific misconduct, major errors – including honest – and various forms of publishing malfeasance listed below. Retractions are not about punishing authors. Retractions are first and foremost about correcting the scientific literature and ensuring the integrity of published research.

Generally a retraction will be used to correct errors in submission or publication.

  • Notices of retraction should mention the reasons and basis for the retraction, to distinguish cases of misconduct from those of honest error; they should also specify who is retracting the article. They should be published in all versions of the journal (ie, print and/or electronic). It is helpful to include the authors and title of the retracted article in the retraction heading.
  • Retracted articles should be clearly identified as such in all electronic sources (eg, on the journal Web site and any bibliographic databases). Editors are responsible for ensuring that retractions are labelled in such a way that they are identified by bibliographic databases (which should also include a link to the retracted article). The retraction should appear on all electronic searches for the retracted publication. Journals and publishers should ensure that retracted articles are clearly marked on their own Web sites.
  • Retracted articles should not be removed from printed copies of the journal (eg, in libraries) nor from electronic archives but their retracted status should be indicated as clearly as possible.

This journal considers the following reasons for concern and potential retraction:

  • Clear evidence that findings are unreliable, either as a result of misconduct (e.g. data fabrication) or honest error (e.g. miscalculation or experimental error)
  • Findings have previously been published elsewhere without proper attribution, permission or justification (i.e. cases of redundant publication)
  • Major plagiarism
  • The reporting of unethical research, the publication of an article that did not have the required ethics committee approval
  • Legal issues pertaining to the content of the article e.g. libellous content
  • Major authorship issues i.e. proven or strongly suspected cases of ghostwriting or sold (‘gift’) authorship
  • The singling out of individuals or organisations for attack
  • Faith issues (e.g. intelligent design)
  • Papers that have made extraordinary claims without concomitant scientific or statistical evidence (e.g. pseudoscience)

Retraction statements should be public and linked to the original, retracted article.

Plagiarism policy:
Manuscripts submitted to this Journal should be original and must not be plagiarized. Plagiarism includes copying text, ideas, images or data from another source, even from your own publications, without giving any credit to the original source. 

If plagiarism is detected during the peer review process, the manuscript may be rejected. If plagiarism is detected after publication, that plagiarized articles will be immediately withdrawn and removed from the website and the concerned authors will be considered ineligible for publication of their articles in this journal for five years.

Publication Fees:
Journal of Agriculture and Natural Resources (JANR) charges authors no publication charges. JANR has no submission or publication fees.

Publication Criteria:
Contributions falling into the following categories will be considered for publication and are accepted on the understanding that they have not been published previously, nor are under consideration for publication in any other journal. This policy on redundant publication extends to overlapping or incremental submissions (salami publication) where data from essentially the same experiment is spread across numerous papers: the practice is discouraged, and such submissions are unlikely to be considered for publication.

The criteria for an article to be accepted and published are:

  • The article should be written in standard English.
  • The article should be written following the “guidelines for manuscript.”
  • The article should be written in correlation with its title and abstract.
  • The results should be supported with adequate and appropriate discussion.
  • Conclusions are presented in an appropriate fashion.
  • The article as not been published elsewhere.
  • The article should be of interest to the broad community.
  • The article should be original research and scientifically effective.
  • The article contents must not be plagiarized.

Submission of undertaking: All concerned authors are bound to submit an undertaking duly signed by them, which shows that this paper was not submitted elsewhere and was also not plagiarized.

Please see the Copyright section for copyright information and the license to publish agreement required for all submissions.

Submission Preparation Checklist
As part of the submission process, authors are required to check off their submission’s compliance with all of the items listed at the top of the page, and submissions may be returned to authors that do not adhere to these guidelines.

Submission of Paper: When submitting the paper, the authors should provide the contact details (names, affiliations and e-mail addresses) of at least three potential reviewers. The reviewers should be experts in the corresponding field of research and should be able to provide an objective assessment of the paper. The peer reviewers should not be from the same institutions as the authors of the paper. The submitting author is responsible for ensuring that the article’s publication has been approved by all the other co-authors. Authors should take responsibility for ensuring that the articles derived from a particular institution are submitted with the approval of the necessary institution. The corresponding authors should submit their manuscript along with cover letter. ⇓ Cover Letter. The paper must be submitted electronically to the following address

Email: ptc.iaas@gmail.com

Tribhuvan University, Institute of Agriculture and Animal Science, Prithu Technical College, Lamahi Municipality Ward -3, Bangaun, Deukhari Dang, Nepal.

JANR Welcomes articles submission and does not charge publication fees.

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)