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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The text is double-spaced; uses a 12-point Times New Roman font; employs italics, rather than underlining (except with URL addresses).
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in Microsoft Word file format.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.
  • Tables are placed within the text at the appropriate points. Each Figure is uploaded as a separate file.
  • Where available, URLs for the references have been provided.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

Author Guidelines

Submission of Manuscript
Please ensure that the submission has not been previously published, nor it is submitted before another journal for consideration (or an explanation has been provided in Comments to the Editor).

All manuscripts must be submitted through the jounal online submission system. 

Preparation of manuscript
Manuscripts should be prepared in accordance with the recommendation from the International Committee of Medical Journal Editors (ICMJE).

Reporting Guidelines
The EquatorNetwork (Enhancing the Quality and Transparency of Health Research) provides a comprehensive list of reporting guidelines. JBPKIHS strongly encourages adherence to the applicable statement/guideline and checklist for all submitted manuscripts.

Some examples of the study types and reporting guidelines are: 

  • CONSORT Statement (for reporting of randomized controlled trials)
  • STROBE (for reporting of observational studies in epidemiology)
  • PRISMA (for reporting of systematic reviews)
  • CARE (for reporting case reports)

JBPKIHS strongly endorses adherence to the Statistical Analyses and Methods in the Published Literature (SAMPL) Guidelines. Please see Lang TA, Altman DG. Basic statistical reporting for articles published in biomedical journals: The “Statistical Analyses and Methods in the Published Literature” or The SAMPL Guidelines. Int J Nurs Stud. 2015;52(1):5-9.  

Title Page:
All manuscripts must contain a title page that includes:

  • Each author’s full name, highest degree, and affiliation/institution (Any addition, deletion and change of the order of the authors is not allowed after submission)
  • Contact information of the corresponding author
  • A short title not exceeding 50 characters
  • The type of the article 

Requirements for different article types

1. Original Article

  • Word count: Between 1500-3000 words(excluding abstract, tables, declaration and references)
  • Abstract: Within 250 words structured into Background (including objective), Methods, Results and Conclusion
  • Trial registration: For clinical trials, provide trial registration number (JBPKIHS only publishes clinical trials prospectively registered with a clinical trial registry that allows free online access to the public)
  • Keywords: A list of 3 to 5 MeSH terms, arranged alphabetically added to the bottom of the abstract page. The keywords can be generated by using the MeSH on Demand tool 
  • Manuscript: Organized into Background, Methods, Results, Discussion and Conclusion
  • References: Not more than 40
  • No more than 6 tables and/or figures
  • Online supplemental material can be provided when appropriate

 2. Systematic Review

  • Word count: Between 1500-3000 words (excluding abstract, tables, declaration and references)
  • Abstract: Within 250 words structured into Background (including objective), Methods, Results and Conclusion
  • Keywords: A list of 3 to 5 MeSH terms, arranged alphabetically added to the bottom of the abstract page. The keywords can be generated by using the MeSH on Demand tool 
  • Manuscript: Organized into Background, Methods, Results, Discussion and Conclusion
  • No more than 6 tables and/or figures
  • Online supplemental material can be provided when appropriate

3. Narrative Review (Invite-only)
It is expected that these articles would be written by individuals who have done substantial work on the subject or are considered experts in the field. A short summary of the work done by the contributor(s) in the field of review should accompany the manuscript

  • Word count: 1500-4000 words, excluding abstract, tables, declaration and references
  • Abstract: Within 250 words (unstructured)
  • Keywords: A list of 3 to 5 MeSH terms, arranged alphabetically added to the bottom of the abstract page. The keywords can be generated by using the MeSH on Demand tool 
  • No more than 6 tables and/or figures
  • References: No more than 50

4. Case report
New, interesting, and rare cases are considered. They should be unique, describing a great diagnostic or therapeutic challenge and providing a learning point for the readers.

  • Word Limit: 1500 words, excluding abstract, tables, declaration and references
  • Abstract: Within 150 words and unstructured
  • Keywords: A list of 3 to 5 MeSH terms, arranged alphabetically added to the bottom of the abstract page. The keywords can be generated by using the MeSH on Demand tool
  • Manuscript: Organized into Background, Case, Discussion and Conclusion.
  • References: Not more than 15

5. Brief communication
Papers that do not meet the criteria of original research but with new, interesting results are accepted as brief communication.

  • Word Limit: 1200 words, excluding abstract, tables, declaration and references
  • Abstract: Within 150 words unstructured
  • Keywords: A list of 3 to 5 MeSH terms, arranged alphabetically added to the bottom of the abstract page. The keywords can be generated by using the MeSH on Demand tool
  • No more than 4 tables and/or figures
  • References: Not more than 10

6. Correspondence
Brief, objective, and constructive comments or criticism concerning a previously published JBPKIHS article or case reports that do not require extensive patient detail or other topics of current interest are welcomed as correspondence. Letters critical of previously published material may be referred to the original authors for publishable reply. 

  • Maximum 3 authors
  • Word Limit: 1000 words
  • References: Not more than 5
  • No more than 1 tables and/or figures

Abbreviations
Generally, abbreviations should not be used in the title. Standard common abbreviations may be used in the text but must appear in parentheses after the first use of the expression written out in full. If the expression appears fewer than three times in the text, it is preferable not to use an abbreviation.

A Glossary of Terms must be provided for all abbreviations/acronyms appearing in the manuscript, including trial names. Authors do not need to define standard abbreviations for standard units of measurements (e.g., kg, ml) in the Glossary of Terms. The Glossary of Terms should be included after conclusion in the main manuscript file.

Declarations
The authors are required to fill the declaration form that contains the following headings:

  • Ethics approval and consent to participate
  • Consent for publication
  • Availability of data and materials
  • Competing interests
  • Funding
  • Authors' contributions
  • Acknowledgements

To download the declaration form, copy the link: www.bpkihs.edu/uploads/FILE_1614917740.docx, open a browser, and paste the link in the address bar and press the Enter key.

General formatting information

  • The entire manuscript must be typed in Times New Roman with font size of 12 on A4 size with 2.5 cm margin all around and double spaced.
  • Include line and page numbering for the main manuscript file.
  • Please ensure that all special characters used are embedded in the text, otherwise they will be lost during conversion to PDF.
  • Do not use page breaks in the manuscript.
  • File format: Microsoft Word (DOC, DOCX).

Style and language

  • For language, spellings and grammar, American English should be followed.
  • Use metric system to express units of measure. The units for pressure are mmHg or cmH2O and the unit for temperature is degrees Celsius.
  • Diagonal slashes are acceptable for simple units (g., mg/kg) as well as when more than two items are present (e.g., ml/kg/min), instead of negative exponents (e.g., ml · kg-1· min-1).
  • Use generic names for drugs and equipment. If a brand name must be used, provide the brand name and manufacturer's name in parentheses after the generic name.
  • Unless one-sided tests are required by study design, such as in noninferiority clinical trials, all reported p values should be two-sided. In general, p values larger than 0.01 should be reported to two decimal places, and those between 0.01 and 0.001 to three decimal places; p values smaller than 0.001 should be reported as p < 0.001, while p values > 0.99 should generally be reported as p > 0.99, not p = 1.0.

Figures

  • Each figure should be provided as separate file, not embedded in the main manuscript file.
  • Figure titles (max 15 words) and legends (max 300 words) should be provided in the main manuscript, not in the graphic file.
  • Each figure of a manuscript should fit on a single page in portrait format.
  • Multi-panel figures (those with parts a, b, c, d etc.) should be submitted as a single composite file that contains all parts of the figure.
  • Figures should be numbered in the order they are first mentioned in the text and uploaded in this order.
  • Figures should be uploaded in the correct orientation.
  • Figure keys should be incorporated into the graphic, not into the legend of the figure.
  • Each figure should be closely cropped to minimize the amount of white space surrounding the illustration. Cropping figures improves accuracy when placing the figure in combination with other elements when the accepted manuscript is prepared for publication on our site. For more information on individual figure file formats, see our detailed instructions.
  • Individual figure files should not exceed 10 MB. If a suitable format is chosen, this file size is adequate for extremely high-quality figures.
  • Please note that it is the responsibility of the author(s) to obtain permission from the copyright holder to reproduce figures (or tables) that have previously been published elsewhere. For all figures to be open access, authors must have permission from the rights holder if they wish to include images that have been published elsewhere in non-open access journals. Permission should be indicated in the figure legend, and the original source included in the reference list.
  • Figure file should be in JPEG format (for photos: minimum 300 dpi, width 600 pixel), and original editable word/ ppt file (for flow charts, graphs). 

Tables

  • Tables should be numbered and cited in the text in sequence using Arabic numerals (i.e., Table 1, Table 2 etc.).
  • Tables should NOT be submitted as figures but should be included in the main manuscript file.
  • Tables less than one A4 page in length can be placed in the appropriate location within the manuscript.
  • Tables larger than one A4 page in length can be placed at the end of the document text file. Please cite and indicate where the table should appear at the relevant location in the text file so that the table can be added in the correct place during production.
  • Large datasets, or tables too wide for A4 landscape page can be uploaded as additional files.
  • Tabular data provided as additional files can be uploaded as an Excel spreadsheet (.xls) or comma separated values (.csv). Please use the standard file extensions.
  • Table titles (max 15 words) should be included above the table, and legends (max 300 words) should be included underneath the table.
  • Tables should not be embedded as figures or spreadsheet files but should be formatted using ‘Table object’ function in the word processing program.
  • Color and shading may not be used. Parts of the table can be highlighted using superscript, numbering, lettering, symbols or bold text, the meaning of which should be explained in a table legend.
  • Commas should not be used to indicate numerical values.
  • A scientific table has usually only three horizontal lines (above and below the column headings, below the table) and no vertical lines.

Copies of any permission(s)
It is the responsibility of authors to obtain permissions for reproducing any copyrighted material. A copy of the permission obtained must accompany the manuscript. Copies of any or all published articles or other manuscripts in preparation or submitted elsewhere that are related to the manuscript must also accompany the manuscript.

Referencing
All references should be numbered consecutively in order of appearance. In text citations should be in Arabic numerals in square brackets placed before a full stop or comma. For more information:

https://www.nlm.nih.gov/bsd/uniform_requirements.html

Sample references are as follows:

Article within a journal
Smith JJ. The world of science. Am J Sci. 1999;36:234-5.

(Do not mention the month in the reference)
(Shorten the last page number. E.g., 31-9)
(If there are more than six authors, list the first six authors, followed by et al.) 

The Endnote Style is available at: https://www.endnote.com/style_download/uniform-requirements/

Submission Checklist
The submission should contain the following as separate files (*mandatory)

  • Title Page*
  • Manuscript*
  • Figures (each figure as a separate file)
  • Supplementary Files (as applicable)
  • Reporting guidelines checklist* (as applicable eg. CONSORT checklist)
  • Copyright transfer form* (www.bpkihs.edu/uploads/FILE_1614917837.docx)
  • Declaration form* (www.bpkihs.edu/uploads/FILE_1614917740.docx)
  • Journal Checklist* (www.bpkihs.edu/uploads/FILE_1614917556.docx)

To download the copyright transfer form, declaration form, or Journal checklist, copy the link provided in parenthesis, open a browser, and paste the link in the address bar and press the Enter key..

Sending a revised manuscript
The revised version of the manuscript should be submitted online in a manner similar to that used for submission of the manuscript for the first time. However, there is no need to submit the “Title Page” file while submitting a revised version. When submitting a revised manuscript, the authors are requested to include, a separate file including the editorial and reviewers remarks along with point-to-point clarification. In addition, they are expected to mark the changes preferably using “track changes” feature of MS Word or highlighting the changes made.

Handling of complaint
Any complaint to the contents or the published materials in the journal is addressed by the editor-in-chief in accordance with the guidelines of ICMJE, COPE, WAME, and CSE.

Data statement
The journal encourages and enables authors to share the data on which the research is based. The authors are requested to make a statement about data availability during the submission. Please provide a link to the suitable repository (if appropriate) or state the reason for the unavailability.

Creative Commons License

Creative Commons Licence
The articles in JBPKIHS are licensed under a Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International License.

  • Attribution — You must give appropriate credit, provide a link to the license, and indicate if changes were made. You may do so in any reasonable manner, but not in any way that suggests the licensor endorses you or your use.
  • Non Commercial — You may not use the material for commercial purposes.
  • No Derivatives — If you remix, transform, or build upon the material, you may not distribute the modified material.

For further queries please contact

The Editor in Chief
JBPKIHS
BPKIHS, Dharan, Sunsari, Nepal
Fax: +977-25-525555-2278
Email: jbpkihs@bpkihs.edu

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)