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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  • Where available, URLs for the references have been provided.
  • The text is double-spaced; uses 12-point Times New Roman font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

Author Guidelines

Journal of Health Promotion is an annual publication of Health Education Association of Nepal (HEAN). Subjects covered in the Journal include School health programme, health promotion, health education, curriculum development, sexual and reproductive health, environment and community health, mental health, communicable and non-communicable disease, nutrition education, consumer health and other health issues and concerns. The knowledge, information and ideas contained therein should be original. Manuscripts in English language from in-country or abroad from any institution are welcomed.

Manuscript layout and submission
Manuscripts must be typewritten on A4 size paper in double-spaced with 1-inch margins on all sides using Times New Roman font size 12. Each page of the manuscript should be numbered in numerical order beginning with the title page. The front page should contain the article title, author's full name and affiliation and a summary that is intelligible without recourse to the main text. Manuscripts should follow the recommendations of the 2008 Publication Manual of the American Psychological Association (APA, sixth edition). Articles should not normally exceed 4000 words and manuscript should professionally be edited before submission.

The Editorial Office will correspond directly with authors on the acceptability of their papers. Authors may not submit manuscripts that are under consideration for publication elsewhere. The covering letter should include an explanation of how your paper is innovative, provocative, timely, related to health promotion and of interest to broad spectrum of audiences.

Format for Empirical Study
The manuscript sections should be organized in the following order:

A. Title page
B.
Abstract
C.
Key Words
D.
Text

A. Title Page
Prepare a title page that contains:

  1. The title of the article: The title should be concise, informative and simple;
  2. Authors’ names with highest academic degrees;
  3. The affiliation of each author, including the institution at the time the work was done;
  4. The mailing address, work telephone and fax number, and e-mail address of the corresponding author;

B. Abstract
All manuscripts must include an abstract containing a maximum of 250 words typed on a separate page. The abstract should be concise and complete in itself without reference to the body of the paper. It should contain a brief description of study objectives, design, methods, analysis, results and conclusion. Do not cite references in the abstract.

C. Key Words
A list of 5 to 7 key words or short phrases is to be provided directly below the abstract. Key words should express the precise content of the manuscript, as they are used for indexing purposes.

D. Text Outline
Text of a paper must include the following headings and subheadings:

  1. Introduction: This should include background information and brief account of previous studies (literature review) and research objective;
  2. Methods: Study design: (descriptive, comparative, analytical, randomized trial, quasi-experimental, community trial, qualitative, content analysis), sample(s), participants, data collection and analysis including statistical tests used;
  3. Results: Findings should be presented in a logical sequence and supported Tables and Figures in quantitative research papers and by verbatim and narration in qualitative research paper.
  4. Discussion and conclusion: Main findings presented in the "result section" should be discussed in a systematic way comparing them with the findings of other related research along with limitations and implications of the study. It should emphasize the new and important aspect of the study. Statements and any conclusions that are not completely supported by the findings should be avoided.

E. Acknowledgments
If applicable, place the acknowledgements after the discussion section and before references.

F. References
References should be listed at the end of the main text using the APA (American Psychological Association) format, whereby the surname of the author and year of publication of the reference are used in the text. There should be proper citation and referencing while preparing the manuscript. The list of references should be in alphabetical order of surnames. References by the same author(s) should be in chronological order. The style and punctuation of the references should conform to strict APA style – illustrated by the following examples:

Journal Article:
Ajen, I., & Madden, T. J. (1986). Prediction of goal-directed behaviour: Attitude, intentions and perceived behavioral control. Journal of Experimental Social Psychology, 3, 113-127.

List all authors up to six; when seven or more, list only first six and last author. For example,

Gunawardene, D.M., Wickremasinghe, A.R., Muthuwatta, L., Weerasinghe, S.,Rajakaruna, J., Senanayak, T., ……………Mendis, K.N. (1998). Malaria Risk factors in an endemic region of Sri Lanka and the impact and cost implication of risk factor-based intervention. American Journal of Tropical Medicine and Hygiene, 58, 533-542.

Journal article - with a DOI (Digital Object Identifier)

Hohepa, M., Schofield, G. &Kolt, G.S.(2006). Physical activity: What do high school students think? Journal of Adolescent Health, 39(3), 328-336. doi:10.1016/j.jadohealth.2005.12.024

E-Journal article - Open access

Agha, S., Rossem, R. V., Stallworthy, G. & Kusanthan, T. (2007).The impact of a hybrid social marketing intervention on inequities in access, ownership and use of insecticide-treated nets. Malaria Journal, 6:13, Available from http://www.malariajournal.com/content/6/1/13.

Corporate author in Journal

Ghana Vast Study Team .(1993). Vitamin A supplement in northern Ghana: Effects on clinical attendance, hospital admission and mortality. Lancet, 343, 7-12.

Institution as Authors

DOHS (2009).Annual report of Department of Health Services.Kathamandu, Teku: Ministry of Health and Population, Department of Health Services,.

WHO (2008).Primary health care- more than ever. Geneva: World Health Organization

Authored Book:

Mitchell, T. R., & Larson, J. R., Jr. (1987). People in organizations: An introduction to organizational behavior (3rd Ed.). New York: McGraw-Hill.

Chapter in an Edited Book:

Sheeran, P., & Abraham, C. (1996). The health belief model. In M. Conner & P. Norman (Eds.), Predicting health behaviour: Research and practice with social cognition models (pp. 23-60). Buckingham: Open University Press.

Electronic book

Glanz, K., Lewis, F. M., & Rimer, B.K. (2005).Theory at a glance: A guide for health promotion. Retrieved from http://www.cancer.gov/PDF/481f5d53-63df-41bc-bfaf-5aa48ee1da4d/TAAG3.pdf.

Thesis/dissertation

Dewstow, R. A. (2006). Using the internet to enhance teaching at the University of Waikato. Unpublished master's thesis, University of Waikato, Hamilton, New Zealand.

Website:

US Bureau of the Census. American Fact Finder, 2000. Available at: http://www.census.gov. Accessed March 24, 2002.

Abbreviations: Words to be abbreviated should be spelt out in full the first time they appear in the text with the abbreviation in brackets. Thereafter the abbreviation should be used.

Tables and Figures: Up to 5 tables, figures, graphs, and illustrations are allowed. Refer to all tables, figures, graphs, and illustrations by number within the text and include them at the end of the article, after the list of references, in the order in which they were cited in the text.

Tables should supplement, not duplicate, the text. Prepare table files in Word format. Number tables in the order in which they are mentioned in the text. Place each table on a separate page. Save large tables in separate files. Explain in footnotes all non-standard abbreviations used in each table. When p values are reported, use the asterisk (*) for the p values.

Prepare figures in PDF format. Save each figure in a separate file (i.e., if there are 5 figures in the manuscript, 5 figure files should be submitted along with the text file). Place figure legends, double-spaced, at the end of the text file, after the tables; if there are no tables, the figure legends should follow the list of references.

Length of the Manuscript Limit regular Quantitative and Qualitative Research articles to 10 to 15 double-spaced typed pages, or about 3000 to 4000 words. Avoid preparing articles longer than 4000 words, except in unusual situations.

Format for Other Types of Manuscripts

Review article

Abstract: Prepare an abstract of no more than 250 words. In your abstract, please include the following: objective, data source, study inclusion and exclusion criteria, data extraction, data synthesis, results, and conclusions

Length: Limit review articles to no more than 15 double-spaced typed pages, or about 3000 words.

Text Format: Include the following headings and subheadings: objective, methods (data sources, inclusion and exclusion criteria, data extraction, and data synthesis), results, and conclusions.

Brief Report Brief reports are designed to provide readers with pertinent research findings, in a condensed format.

These include original studies that are not appropriate for full-length manuscripts but that are relevant to the practice of health promotion. The study findings should be succinct, focused, and provide a clear message about possible applications for the practitioner. The brief report is appropriate for studies including, but are not limited to: preliminary studies; simple comparisons between two or more program alternatives; and studies that have methodological flaws, such as small sample sizes or lack of a control group, yet convey important findings.

Criteria: Brief reports undergo a review process similar to but less rigorous than full-length manuscripts. To merit acceptance, the manuscript should address an important issue, be of interest to practitioners, illustrate good research in a practice setting, clearly describe the implications of methodological limitations, be well written and presented, and be within length guidelines.

Length: The manuscript should be no longer than 1800 words of text, plus no more than 10 references and two tables or illustrations.

Text Format: Include the following headings, subheadings, and word counts: introduction and purpose, methods (design, sample, measures, and analysis), results, discussion, and limitations.

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting info@ubiquitypress.com

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called Hypothes.is. In using this plugin we are not collecting, controlling or processing the data. More details on the Hypothes.is privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact info@ubiquitypress.com to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at support@ubiquitypress.com and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact info@ubiquitypress.com
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact info@ubiquitypress.com

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)