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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in Microsoft Word document file format.
  • Where available, URLs for the references have been provided.
  • The text is 1.5line-spaced; uses a 12-point Times New Roman font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

About the Journal
Journal of National Heart and Lung Society Nepal (JNHLS) is an open access, peer-reviewed, semiannually published biomedical journal devoted to Health Sciences. JNHLS is an official publication of the National Heart & Lungs Society Nepal. National Heart & Lungs Society Nepal was established and registered on 9th June 2017 (Registration No. 1128). On December, 2022 onward, it is being published semiannually.

This journal will published the articles of following categories

  • Original articles
  • Review articles
  • Case Report/ Series
  • Images in clinical sciences
  • short communications
  • Editorials
  • Viewpoints
  • Book Reviews
  • Medical Education
  • Specially Invited Articles
  • Letter to the Editor

Focus and Scope
JNHLS Nepal is a semiannually, peer reviewed, open access, biomedical journal. This journal will published original research articles, case reports, Images in clinical sciences,  short communications, review articles, letter to the editors and book reviews on all topics of biomedical sciences. The journal aims to provide a strong platform for the researchers from Nepal and other developing countries to publish their research findings especially on heart and lungs related.

Publication Frequency
The journal is published semiannually: published in June and December.

Article Processing Fees
JNHLS-Nepal does NOT charge authors article submission fees and it does NOT charge article processing fees.

Copyright Information
Copyright on any research article in the Journal of National Heart & Lungs Society Nepal (JNHLS) is retained by the author(s).

Authorship of the paper: Authorship of the paper should be limited to those who have significantly contributed to the conception, design, execution, or writing of the study. There should be transparency on the contributions of authors and authors need to provide author contribution statement as mentioned above.

Originality and plagiarism: The authors should ensure that they have developed entirely original works. They have to use the contents of works, part of work, and words or statements of others, that has been cited or quoted appropriately.

Acknowledgment of sources: Acknowledgment of other people’s work must always be provided.

Reporting standards: Results of the original research work of authors should provide an accurate account of the work with a clear discussion of its implications.

Conflicts of interest: The authors must disclose a potential conflict of interest for all submissions and relationships with others.

Data access and retention: Authors may be asked to provide the raw data in connection with a paper for editorial review, and should be agreed to provide public access to such data if the editorial board finds something doubtful.

Critical errors in published works: If an author finds a critical error or inaccuracy in his/her own published work, it is the author's responsibility to promptly notify the journal editor and cooperate with the editor to retract or correct the paper.

Checklist for Online Submission of JNHLS
The Journal of Heart and Lung Society Nepal (JNHLS-Nepal) welcomes the author(s) for publication of original articles, case reports, short communications and review articles on all topics of Biomedical Sciences. The JNHLS editorial staff would like to thank for all author(s) for their submissions. It means a lot to us, and we carefully and thoughtfully evaluate each one as we review it. Unfortunately, there are a lot of applications waiting to be reviewed, but we guarantee to give yours the time and attention it needs when the time comes. After a successful submission, an automatic email will be sent to you.

Dear author(s) as part of the online submission process, authors are required to check off their submission's check list with following documents and submissions may be returned to authors that do not adhere to these guidelines and required documents (please refer to Authors guidelines).

  1. Manuscript (using JNHLS template)
  2. Covering letter addressed to the chief editor by the corresponding author
  3. Forwarding letter
  4. Declaration letter signed by all authors mentioning, that it is not yet published or sent for publication. 
  5. Ethical Approval letter.
  6. Other supplementary files (if any)
  7. Please include ORCID id of all author(s) in the online submission along with affiliation.

Submission to the Journal should be made online. New users need to Register on the website. If you have already registered to JNHLS, simply login to the website and click on Make a Submission.

Note: Incomplete Submission (required document not submitted, and co-author(s) detail no entered into the system not provided during submission) or submission not in JNHLS formatting will be rejected right away.

For contact:
Phone number: 9845181464, 9845112909

General outline for article presentation and format

  • 1.5 spacing, Times New Roman
  • Margins 2.5 cm from all four sides
  • Title page contains all the desired information (including title, authors details, correspondence details
  • Title not more than 50 characters
  • Abstract page contains the full title of the manuscript
  • Abstract provided (not more than 150±15 words for case reports and 250±15 words for original articles)
  • Structured abstract provided for an original article- IMRD (Introduction, Methods, Result, Conclusion)
  • Key words provided – arrange them in alphabetical order (Three to six)
  • Headings in title case (not ALL CAPITALS, not underlined)
  • References cited in superscript in the text without brackets after full stop (.)
  • References according to Vancouver system.

Language and grammar

  • Uniformity in the writing
  • Abbreviations spelt out in full for the first time
  • Numerals from 1 to 9 spelt out
  • Numerals at the beginning of the sentence spelt out
  • Use abbreviated form only after using full form when it first appears in the text except abstract.
  • Avoid repetition of same words and waste words

Tables and figures

  • No repetition of data in tables/graphs and in text
  • Actual numbers from which graphs drawn, provided
  • Figures necessary and of good quality (colour)
  • Table and figure numbers in Arabic letters (not Roman)
  • Labels pasted on back of the photographs (no names written)
  • Figure legends provided (not more than 40 words)
  • Patients’ privacy maintained (if not, written permission enclosed)
  • Credit note for borrowed figures/tables provided


  • –Complete title of your article
  • –Place the author info as we publish in the journal
  • –Correspondence (corresponding author details with email and phone no.)
  • Mention conflict of interest if any


  • Non-structured abstract
  • Word limit 150 words
  • 3-5 key words arranged alphabetically


  • –World limit 100 words
  • –Use references at the end of the sentence i.e. after the full stop without small bracket
  • –Pertinent information only


  • Avoid waste words


  • –Provide and discuss with the latest literatures about your case report
  • –Mention about limitation of your study


  • –Acknowledge any person or institute who have helped for this case report if any.


  • –Abide by the Citing Medicine close to Vancouver style
  • –Use reference at the end of the sentence after the full stop with superscript
  • – Do not provide more than 10 references (use latest references only)


  • –Table e.g. (Table 1)
  • –Figure e.g. (Figure 1)



  • –Complete title of your article
  • –Place the author info as we publish in the journal
  • –Correspondence (corresponding author details with email and phone no.)
  • –Mention conflict of interest if any


  • – Structured abstract (Introduction, Methods, Results, Conclusions and Keywords)
  • –Word limit 250±15 words for research paper
  • – 3-5 key words arranged alphabetically


  • –World limit 150±15 words for research paper
  • –Use references at the end of the sentence i.e. after the full stop without small bracket
  • –Pertinent information only, last paragraph should contains objectives

METHODS (mention following things in the order of their appearance)

  • –Study Design
  • –Place and duration of study
  • –Ethical approval and patient consent
  • – Inclusion and exclusion criteria
  • –Sample Size and sampling
  • –Statistical analysis and software used.


  • –Clearly present the data in meaning full way based on research objective.
  • –Avoid data redundancy.
  • –Use table information at the end of the sentence before full stop between the small brackets.


  • –Avoid unnecessary explanation of someone else work unless it is very relevant to the study
  • –Provide and discuss with the literatures to support the study
  • –Mention about limitation of your study


  • –Give your conclusion
  • –Any recommendation


  • –Acknowledge any person or institute who have helped for the study


  • –Abide by the Citing Medicine close to Vancouver style
  • –Use reference at the end of the sentence after the full stop with superscript


  • –Table e.g. (Table 1)
  • –Figure e.g. (Figure 1)

For Cover page

  1. Type of manuscript: Delete this heading and put the type of manuscript (Original, Case Report…)
  2. Title of the manuscript: Use Capital Letter for the title
  3. Author Info: Use First name followed by last name
    For example
    Mahesh Gautam1, Rohan Magar1
    1Department of Cardiology, Chitwan Mutu hospital, Nepal
  4. Correspondence to:
    • Name, Affiliation, Address, Department, Email, Phone
    • Please provide only the affiliation and complete address with Email and Phone number. Do not provide academic degree and positions.

For Abstract:  
Please do not exceed 250±15 words in the ABSTRACT portion. Because of the abstract word limit, kindly provide in the abstract an informative and balanced summary of your study/case report according to the format of JNHLS. Abstract should follow new page of the manuscript. The maximum word limit is 250 for original article. The case report may be in the form of paragraph and consists of no more than 150 words. Apart from this other form of articles should be organized into paragraphs with word count 150. Avoid using abbreviations and references in the abstract. The abstract should reflect the main content of your article.

Note; Do not just copy from the heading below and paste instead provide comprehensive detail. This is the window for your article if you make it concise and comprehensive that will drive more interest for reader to go through the full text. 

The Introduction of the abstract should contain the background (what is your study about?), Rationale (why?), and Objective/Aims (so what?) of your study

The methods of the abstract section should contain

  • Study Design
  • Study place (do not disclose the name of the Institution)
  • Study period/duration (Date format (if used): (12 January, 19 February, 8 March, 2022)
  • Ethical approval with reference number
  • Sample size and sampling methods
  • Software used for data analysis and its version
  • Statistical analysis based upon the variables of your study.

The results section should contain the main finding in the beginning in n (%) with a secondary findings so on.

Conclusion: Please provide the main conclusion drawn from your study comparing your main result (Prevalence) with findings from other studies and report as

Keywords: Arrange 3-5 keywords in alphabetical order and separated by semicolon followed by full stop at the end of last key word. Use MeSH terms for the keywords wherever possible.

Main Body part of research

  1. Background: Give short background and add few words on objective of the study.
  2. In the METHODS sections should chronological order and contains
    • Study type and research design
    • Study site/place of study
    • Study duration
    • Ethical Clearance from
    • Ethical Clearance number
    • Study population, calculation of sample size
    • Inclusion/Exclusion criteria
    • Data collection tools and techniques
    • Type of Sampling (Example, Convenient sampling, Simple random sampling)
    • Data entry and analysis (software and software version)
    • Statistical analysis based upon the variables of your study.
  3. Results: Present the key finding first and then move towards less important findings. Use table and figures appropriately and do not explain table and figures in the text, instead provide main finding of the table or figures and then use table and figure no at the end of the sentence.
  4. Discussion: Do not extensively describe someone else's work. Compare and contrast, support and refute your findings with existing literature Provide limitation of your study at the end.
  5. Conclusion: Do not explain the finding instead key message with recommendations if applicable
  6. Conflict of Interest: None or If Yes, please disclose in detail.
  7. Consent: Informed consent has to be taken for case report if you are using any photographs of individuals face and it has to be submitted to the journal.
  8. Acknowledgements: Provide acknowledgement if any
    • Please use Citing Medicine style, Follow the punctuation marks carefully.
    • This is the game of punctuation i.e. specific use of full stop, space, semi colon and colon according to the rule of Vancouver.
    • Inappropriate and wrong use will be liable for rejection of the article.
    • Include names of six authors followed by et al if there are more than six authors. Do not give et al after three authors.
    • Please provide full text link and/or PubMed ID and/or DOI
    • Any references without full text link or PubMed ID or doi will be considered invalid unless the reference is from very old book or journal which is no longer available online.
  10. Table Title
    • Table 1. Title.
    • Table 2. Title.
    • • Follow the example carefully. We use Table then one space then number then full stop and then title (first letter being Caps rest small)
  11. Figure Title
    • Figure 1. Figure title.
    • Figure 2. Figure title.
    • Follow the example carefully. We use Figure then one space then number then full stop and then title (first letter being Caps rest small)


To: ……………………  Date: …………………………

The Editor in Chief
Journal of National Heart and Lung Society Nepal (JNHLS), Bharatpur, Nepal

Subject:  Authorship for article titled “………………..(Title of article)”

Dear Editor,

I/We, the undersigned author (s) of the manuscript entitled: …………………………………
hereby declare that the above manuscript which is submitted to Journal of National Heart and Lung Society Nepal (JNHLS)

  1. I/We declare that I/We contributed significantly towards the research study i.e., (a) conception, design and/or analysis and interpretation of data and to (b) drafting the article or revising it critically for important intellectual content and on (c) final approval of the version to be published.
  2. I/We have seen and approved the content of the submitted manuscript.
  3. I/We declare that the authorship of this article will not be contested by anyone whose name(s) is/are not listed by us here.
  4. I/We understand that the Corresponding Author is the sole contact for the Editorial process (including Editorial Manager and direct communications with the office). He/she is responsible for communicating with the other authors about progress, submissions of revisions and final approval of proofs.  We confirm that we have provided a current, correct email address which is accessible by the Corresponding Author and which has been configured to accept email from
  5. All persons who have made substantial contributions to the work reported in the manuscript, including but not limited to generating data, performing statistical analysis, and/or substantial editing that affects the content of the paper, but whose contribution is not sufficient to warrant inclusion as an author have been maned in the Acknowledgment and have given the Journal permission to be named. If I (we) do not include an acknowledgment, that means I (we) have not received substantial contributions from nonauthors.
  6. I/We also agree to the authorship of the article in the following sequence: -

First Author: Author 1 name, Email Address, Signature
Second Author: Author 2 name, Email Address, Signature
Third Author: Author 3 name, Email Address, Signature
Fourth Author: Author 4 name, Email Address, Signature
Fiftth Author: Author 5 name, Email Address, Signature
Sixth Author: Author 6 name, Email Address, Signature

The corresponding author should be identified by bold letters and an asterisk (*).
Signed by all authors (add more rows if needed.

Contribution Details:
The contribution of each author in the work is as follows:
[Add the contribution of each author to each of the following areas:
Literature Search
Clinical Studies
Experimental Studies
Data Acquisition
Data Compilation
Statistical Analysis
Manuscript Preparation
Manuscript Editing
Manuscript Review
Signature of all Authors]

Sincerely yours,
Name: .................(Full name)
Affiliation: ...........(Organization and position)
Postal Address: .....
Phone No: ...........(Mobile Number)
Email: ...................


(This form should be completely signed by all the authors and should be uploaded at the time of submission)

Date: …………………….

I/We, the undersigned author (s) of the manuscript entitled: …………………………………………………

Hereby declare that the above manuscript which is submitted to Journal of National Heart and Lung Society Nepal (JNHLS)


  1. We confirm that this manuscript represents original work. Neither the whole manuscript nor a part of it, has not been published (not even under consideration elsewhere) or submitted to or accepted for publication in any form, in any other journal or scientific magazine.
  2. We would like to make sure that all the data collected during the study period has been presented in the manuscript and no data from this study will be published separately. If requested by the journal, we will provide all the data/information to the editor and fully cooperate with the journal.
  3. We confirm that all authors listed on the title page have contributed significantly to the work, have read the final version of the manuscript to validate and confirm the content, data and interpretation, responsible for what is mentioned in it, and agree to its submission to the journal.
  4. We confirm that the order/sequence of authors list is correct and been approved by all of us. No modifications and additions are required unless editors receive agreement from all authors with proper explanation.
  5. We confirm that any aspect of the work covered in this manuscript that has involved either experimental animals or human patients has been conducted with the ethical approval of all relevant bodies.
  6. We have obtained the necessary approvals for the clinical trials, and the corresponding trial registration number and name of the trial register have been included in the manuscript.
  7. The source of funding has been included in the manuscript stating which authors they apply to, listing all the funding agencies and grants details.
  8. We confirm that there are no known conflicts of interest associated with this publication and there has been no significant financial support for this work that could have influenced its outcome.
  9. We assure that A copyright permission has been obtained for materials published elsewhere and which require this permission for reproduction and has been acknowledged in the text of the paper.
  10. We assure you to provide the raw file of the data, images when journal asks for.
  11. We confirm that we have given due consideration to the protection of intellectual property associated with this work and that there are no impediments to publication, including the timing of publication, with respect to intellectual property. We have also followed the regulations of our institutions concerning intellectual property.
    The undersigned author(s) hereby assigns, conveys, and otherwise transfers all rights, title, interest, and copyright ownership of said work for publication. Work includes the material submitted for publication and any other related material submitted to NHLS. In the event that Journal of National Heart & Lungs Society Nepal (JNHLS)
  1. does not publish said work, the author(s) will be so notified and all rights assigned hereunder will revert to the author(s). NHLS shall own the work, including (1) copyright; (2) the right to grant permission to republish the article in whole or in part, with or without fee; (3) the right to produce preprints or reprints and translate into languages other than English for sale or free distribution; and (4) the right to republish the work in a collection of articles in any other mechanical or electronic format.
  2. We accept that Editor-in-Chief’s decision over acceptance or rejection of the article for publication.

[Include all authors' names, email addresses and signatures]

Forwarding letter

Date: [Enter Today’s Date]

To: The Editor in Chief
Journal of National Heart and Lung Society Nepal (JNHLS) Nepal.

Subject:  Submission of manuscript of “Title of the Article”

Dear Editor in Chief,

I’m pleased to submit a/an [Type of manuscript] entitled “[Title of the Article]” for consideration for publication in the Journal of National Heart and Lung Society Nepal (JNHLS). In this manuscript, (please explain in your own words the importance or novelty of your study, the problem that is being addressed, why do you think it is suitable for publication and what new things it adds to the existing literature. Do not simply insert your abstract into the cover letter).

This manuscript has not been published and is not under consideration for publication elsewhere.

There are

  • Number of Figures/Images
  • Number of Tables
  • Other related info if any

Following are the documents attached herewith

  • Authorship
  • Declaration
  • Manuscript “Title of the Article”
  • Tables/Figures related to manuscript
  • Ethical approval letter

The above document has been submitted in electronic version to the JNHLS. If you have any questions or queries, you can write me at my email or call me at my phone number given below.

Please, acknowledge the received of this article to my email or contact address. Hoping for your kind co-operation in this regards.

Sincerely yours,

Name: Full Name
Affiliation : Designation and your affiliation
Postal Address: Complete address for effective communication
Phone No: Easily available Phone or Mobile no.
Email: Working, regular Email to reach you quickly

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

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The minimum personal data that are stored are:

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Optionally, the user can provide:

  • salutation
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How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
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1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

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  • Please contact to request a copy of your data, or for your data to be removed/anonymised.

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2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

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2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

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  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
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4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 1 March 2023)