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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

Original Articles and Reviews

Provide the first and last names of all the authors. Provide the full affiliations for each author and identify the corresponding author with an asterisk. Provide the email address of the corresponding author.

An abstract is a concise summary of your entire paper arranged in a single paragraph with maximum 250 words. Only English Language is accepted. Abstracts must present a pertinent overview of the work. We strongly encourage authors to address research background, purpose of your study, main methods, tools and treatment applied, summary of major findings and your conclusion. It should also suggest any implications or applications of major findings. Do not repeat the title. Avoid specialist terms. Do not give full references.
Keywords: keyword 1; keyword 2; keyword 3 (maximum 5 keywords)

The manuscript should start with a brief introduction describing the purpose and significance of the paper. In introducing the research concern, the author should provide a clear rationale for why the problem deserves new research.

Authors should intelligibly address the context of current knowledge and prior theoretical and empirical work on the topic. The introduction part should provide sufficient background information, and sufficient context. Authors should properly credit the work of others. Whereas it is impractical to exhaustively describe all prior research, the most current and relevant studies should be cited. Technical terms should be defined. The symbols, abbreviations, and acronyms that are used in the paper should be defined the first time they are used. All the technical terms should be defined. All tables, figures and data should be cited if they are collected from other sources. Cite references in the text by name and year in parentheses.

Some examples:

  • Cater and Cater (2007) identified a further asset
  • Salerno et al. (2016) confirmed that glacial melting and precipitation trends
  • Precipitation occurs mainly as snowfall except during summer monsoon season (Bhatt et al., 2014; Khadka et al., 2020)
  • More than 10,000 people visit Langtang to take a holy bath at the Gosainkunda (Koju & Chalise, 2012)

references to unpublished materials are not allowed to substantiate significant conclusions of the paper. Please highlight controversial and diverging hypotheses when necessary. Finally, briefly mention the main aim of the work and highlight the principal conclusions.

Literature review (if you feel it is necessary then you can add)

Materials and methods
The Materials and methods section should be clean and clear to allow replication of the study. Authors can prepare separate subheadings including information about research site, data and data source, and methodology as per their convenience. Each section should describe in detail. Please disclose at the submission stage any restrictions on the availability of materials or information. New methods and protocols should be described in detail while well-established methods can be briefly described and appropriately cited. Please make sure that all the materials, data, computer code, and publication related protocols are available to readers.

The Results section may be divided by subheadings. It should include a concise and precise description of the collected data and analyses, which follows from the analytic plan. All results should be described, including unexpected findings. Authors should include both descriptive statistics and tests of significance.

Figures, Tables and Schemes
All figures and tables should be cited in the main text as Figure 1, Table 1, etc. Tables and figures do not need to be placed on separate sheets at the back of the manuscript. They are better placed near the first time they are cited. Captions of a single line (e.g. Figure 1) must be justified.

(As per the convenience of the author, this can be include both the results and the discussion under the same section).

In the Discussion section, authors should evaluate and interpret the findings in perspective of previous studies and of the working hypotheses. The implications of the research findings should be discussed in the broadest context.

In this section, authors should restate the research question or hypothesis and the major findings of research work. This section should be concluded with the existing research gap, limitations, and importance of the findings. It is also better to present the future direction of research and recommendations.

(This section is optional)
This section should start by acknowledging non-author contributions such as funding, data and materials availability, etc.

Conflicts of interest
Authors should declare the information on financial and non-financial conflict of interest (CoI) or other interests that may influence the manuscript, at the time of manuscript submission. If there is no externa influence on the study, authors are requested to state “The authors declare no conflict of interest”. The article submission won’t be accepted without this declaration. Authors are solely responsible for correctness of the statements provided in the manuscript.

Supplementary materials
The explanations of experimental details that would disrupt the flow of the main text, but nonetheless remain crucial to understanding and reproducing the research shown; figures of replicates for experiments of which representative data is shown in the main text can be added here as supplementary data.

All publications cited in the text should be presented in a list of references following the text of the manuscript.

  • In the text refer to the author’s name (without initials) and year of publication (e.g. “Since Bajracharya (2020) has shown that…” or “This is in agreement with results obtained later (Shrestha, 2018)”;
  • For three or more authors use the first author followed by “et al.”, in the text;
  • The list of references should be arranged alphabetically by authors’ names;
  • The manuscript should be carefully checked to ensure that the spelling of authors’ names and dates are exactly the same in the text as in the reference list.

References should be given in the following form:

Journal Article: Last name and initials of author(s) (if nine or more, the first author is followed by “and co-authors”), year of publication, the title of the paper, the title of the journal (italicized),* volume of journal (bolded), issue or citation number (only if required for identification), page range, and DOI (if available).

Bell, Gardner, J. & Scally, F. D. (1990). An estimate of snow avalanche debris transport, Kaghan Valley, Himalaya, Pakistan. Arctic and Alpine Research, 22(3), 317-321.

Chauhan, R. & Thakuri, S. (2017). Periglacial environment in Nepal Himalayas: Present contexts and future prospects. Nepal Journal of Environmental Sciences, 5, 35-40, DOI: 10.3126/njes.v5i0.22713

Gruber, S. & Haeberli, W. (2007). Permafrost in steep bedrock slopes and its temperature-related destabilization following climate change. Journal of Geophysical Research, 112, F02S18, DOI: 10.1029/2006JF000547.

Books: Last name and initials of author(s), year of publication of the book, the title of the book (italicized), publisher’s name, and total pages.

Pacione, M. (1999). Applied Geography: Principles and Practice. Routledge, London, pp.664-667.

Chapter in a book: Last name and initials of author(s) of the chapter, year of publication of the book, the title of the chapter, the title of the book (italicized), name of the editor(s), publisher’s name, and total pages.

Agrawala, S. (2008). Responses to glacier retreat in the context of development planning in Nepal. In B. Orlove, E. Wigandt, & B. Luckman (Eds.). Darkening peaks: Mountain glaciers retreat social and biological context. Pp.241-248. California: University of California Press.

Dataset: Whenever possible, datasets should be cited directly via a listing in the references and in-text citations in the following style.

Dataset authors/producers, data release year: Dataset title, version. Data archive/distributor, access date (dd mm yyyy), data locator/identifier (DOI or URL).

Knutti, R., 2014: IPCC Working Group I AR5 snapshot: The rcp85 experiment. DKRZ World Data Center for Climate, accessed 14 October 1914, DOI:

Internal publications, conference proceedings, etc.; include sufficient information for the reader to locate the reference. In particular, references to conferences should contain the address of the organization responsible.

Privacy Statement

Nepal Journals Online (NepJOL) is a member of the Ubiquity Partner Network coordinated by Ubiquity Press. According to the EU definitions, NepJOL is the data controller, and Ubiquity Press are the service providers and data processors. Ubiquity Press provide the technical platform and some publishing services to NepJOL and operate under the principle of data minimisation where only the minimal amount of personal data that is required to carry out a task is obtained.

More information on the type of data that is required can be found in Ubiquity Press’ privacy policy below.

Ubiquity Press Privacy Policy

We take seriously our duty to process your personal data in a fair and transparent way. We collect and manage user data according to the following Privacy Policy. This document is part of our Terms of Service, and by using the press portal, affiliated journals, book, conference and repository websites (the “Websites”), you agree to the terms of this Privacy Policy and the Terms of Service. Please read the Terms of Service in their entirety, and refer to those for definitions and contacts.

What type of personal data do we handle?

There are four main categories of personal data stored by our journal platform, our press platform, and our book management system; Website User data, Author data, Reviewer data and Editor data.

The minimum personal data that are stored are:

  • full name
  • email address
  • affiliation (department, and institution)
  • country of residence

Optionally, the user can provide:

  • salutation
  • gender
  • associated URL
  • phone number
  • fax number
  • reviewing interests
  • mailing address
  • ORCiD
  • a short biography
  • interests
  • Twitter profile
  • LinkedIn profile
  • ImpactStory profile
  • profile picture

The data subjects have complete control of this data through their profile, and can request for it to be removed by contacting

What do we do to keep that data secure?

We regularly backup our databases, and we use reliable cloud service providers (Amazon, Google Cloud, Linode) to ensure they are kept securely. Backups are regularly rotated and the old data is permanently deleted. We have a clear internal data handling policy, restricting access to the data and backups to key employees only. In case of a data breach, we will report the breach to the affected users, and to the press/journal contacts within 72 hours.

How do we use the data?

Personal information is only used to deliver the services provided by the publisher. Personal data is not shared externally except for author names, affiliations, emails, and links to ORCiD and social media accounts (if provided) in published articles and books which are displayed as part of the article/book and shared externally to indexes and databases. If a journal operates under open peer review then the reviewer details are published alongside the reviewer details.

How we collect and use your data:

1. When using the website

1.1 what data we collect

  • When you browse our website, we collect anonymised data about your use of the website; for example, we collect information about which pages you view, which files you download, what browser you are using, and when you were using the site.
  • When you comment on an article or book using Disqus, we are not collecting, controlling or processing the data. More details on the DISQUS privacy policy can be found on their website.
  • When you annotate an article or book, this is done via a 3rd party plugin to the website called In using this plugin we are not collecting, controlling or processing the data. More details on the privacy policy can be found on their website.

1.2 why we collect the data

  • We use anonymised website usage data to monitor traffic, help fix bugs, and see overall patterns that inform future redesigns of the website, and provide reports on how frequently the publications on our site have been accessed from within their IP ranges.

1.3 what we do (and don’t do) with the data

  • We do not collect personal information that can be used to identify you when you browse the website.
  • We currently use Google Analytics for publication reports, and to improve the website and services through traffic analysis, but no personal identifying data is shared with Google (for example your computer’s IP is anonymised before transmission).

1.4 what to do if you want to get a copy of your data, or want your data to be removed

  • Please contact to request a copy of your data, or for your data to be removed/anonymised.

2. When registering as an author, and submitting an article or book

2.1 what data we collect

  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • As part of submitting an article for publication, you will need to provide personally identifying information which will be used for the peer review process, and will be published. This can include ‘Affiliation’, ‘Competing interests’, ‘Acknowledgements’.

2.2 why we collect the data

  • Registering an account allows you to log in, manage your profile, and participate as an author/reviewer/editor. We use cookies and session information to streamline your use of the website (for example in order for you to remain logged-in when you return to a journal). You can block or delete cookies and still be able to use the websites, although if you do you will then need to enter your username and password to login. In order to take advantage of certain features of the websites, you may also choose to provide us with other personal information, such as your ORCiD, but your decision to utilize these features and provide such data will always be voluntary.
  • Personal data submitted with the article or book is collected to allow follow good publication ethics during the review process, and will form part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.3 what we do (and don’t do) with the data

  • We do not share your personal information with third parties, other than as part of providing the publishing service.
  • As a registered author in the system you may be contacted by the journal editor to submit another article.
  • Any books published on the platform are freely available to download from the publisher website in PDF, EPUB and MOBI formats on the publisher’s site.
  • Any personal data accompanying an article or a book (that will have been added by the submitting author) is published alongside it. The published data includes the names, affiliations and email addresses of all authors.
  • Any articles published on the platform are freely available to download from the publisher website in various formats (e.g. PDF, XML).
  • Ubiquity Press books and articles are typeset by SiliconChips and Diacritech.This process involves them receiving the book and book associated metadata and contacting the authors to finalise the layout. Ubiquity Press work with these suppliers to ensure that personal data is only used for the purposes of typesetting and proofing.
  • For physical purchases of books on the platform Ubiquity Press use print on demand services via Lightning Source who are responsible for printing and distribution via retailers. (For example; Amazon, Book Repository, Waterstones). Lightning Source’s privacy policy and details on data handling can be found on their website.

2.4 why we store the data

  • We store the account data so that you may choose to become a reviewer and be able to perform those tasks, or to become an author and submit an article and then track progress of that article.
  • Published personal data that accompanies an article or a book forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.

2.5 what to do if you want to get a copy of your data, or want your data to be removed

  • You are able to view, change and remove your data associated with your profile. Should you choose to completely delete your account, please contact us at and we will follow up with your request as soon as possible.
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact

3. When registering as a reviewer

3.1 what data we collect

  • To become a reviewer you must first register as a user on the website, and set your preference that you would like to be considered as a reviewer. No new personal data is collected when a registered user elects to become a reviewer.
  • When registering an account we ask you to log in and provide certain personal information (such as your name and email address), and there is the option to register using an ORCiD which will pre-fill the registration form.
  • Reviewers can also be registered by editors who invite them to review a specific article. This requires the editor to provide the reviewer’s First Name, Last Name, and Email address. Normally this will be done as part of the process of inviting you to review the article or book.
  • On submitting a review, the reviewer includes a competing interest statement, they may answer questions about the quality of the article, and they will submit their recommendation.

3.2 why we collect the data

  • The data entered is used to invite the reviewer to peer review the article or book, and to contact the reviewer during and the review process.
  • If you submit a review then the details of your review, including your recommendation, your responses to any review form, your free-form responses, your competing interests statement, and any cover letter are recorded.

3.3 what we do (and don’t do) with the data

  • This data is not shared publicly and is only accessible by the Editor and system administrators of that journal or press.
  • The data will only be used in connection with that journal or press.
  • Data that is retained post final decision is kept to conform to publication ethics and best practice, to provide evidence of peer review, and to resolve any disputes relating to the peer review of the article or book.
  • For journals or presses that publish the peer reviews, you will be asked to give consent to your review being published, and a subset of the data you have submitted will become part of the published record.

3.4 what to do if you want to get a copy of your data, or want your data to be removed

  • If you would no longer like to be registered as a reviewer you can edit your profile and tick the box ‘stop being a reviewer’. This will remove you from the reviewer database, however any existing reviews you may have carried out will remain.
  • If you have been contacted by an editor to peer review an article this means that you have been registered in the system. If you would not like to be contacted for peer review you can reply to the email requesting that your data be deleted.

4. When being registered as a co-author

4.1 what data we collect

  • Co-author data is entered by the submitting author. The submitting author will already have a user account. According to standard publishing practice, the submitting author is responsible for obtaining the consent of their co-authors to be included (including having their personal data included) in the article/book being submitted to the journal/press.
  • The requested personal data for co-authors are at the bare minimum; first name, last name, institution, country, email address. This can also include; ORCID ID, Title, Middle Name, Biographical Statement, Department, Twitter Handle, Linkedin Profile Name or ImpactStory ID.

4.2 why we collect the data

  • Assuming that it is accepted for publication, this data forms part of the official published record in order for the provenance of the work to be established, and for the work to be correctly attributed.
  • Author names, affiliations and emails are required for publication and will become part of the permanent cited record.

4.3 what we do (and don’t do) with the data

  • The co-author’s personal data is stored in the author database. This personal data is only used in relation to the publication of the associated article.
  • Any co-author data collected is added to the author database and is only used in association with the article the user is co-author on.

4.5 what to do if you want to get a copy of your data, or want your data to be removed

  • To receive a copy of your data, please contact
  • To conform to publication ethics and best practice any personal data that is published alongside an article or book cannot be removed. If you have a query about a publication to which you are attributed please contact

5. When signing-up to receive newsletters

5.1 what data we collect

  • We require you to include your name and email address

5.2 why we collect and store the data, and for how long

  • This data would be collected to keep you updated with any news about the platform or specific journal

5.3 what we do (and don’t do) with the data

  • We use mailchimp to provide our mailing list services. Their privacy policy can be found here

5.4 what to do if you want to get a copy of your data or want your data to be removed

  • All emails sent via our newsletter client will include a link that will allow you to unsubscribe from the mailing list

Notification about change of ownership or of control of data

We may choose to buy or sell assets. In the case that control of data changes to or from Ubiquity Press and a third party, or in the case of change of ownership of Ubiquity Press or of part of the business where the control of personal data is transferred, we will do our best to inform all affected users and present the options.

(Updated: 18 May 2018)